Setting up Immunizations Practice Preferences

NextGen® Enterprise EHR Help

Set up Billing Error Notification

You can select a user group to be notified when there is a billing error, for example, when an immunization charge fails to be processed. In File Maintenance, select System > Practices > Preferences. The Practices List window opens. Locate and then double-click your practice. The Modify Practice Information window opens. Select Preferences. The Practice Preferences window opens. In the Preference List, select Orders Module, and then select the All tab. Select the appropriate group in Group to Notify for Failed Charges. Select OK. Parent topic: Setting up Immunizations Practice Preferences

NextGen® Enterprise EHR Help

Immunizations Workflows

For each visit, you need the flexibility to work with the Immunization functions as each event occurs in real time. If needed, for example, you may need to do any of the following: View or hide dose exceptions when administering immunizations. Select and document Excluded Immunizations. Document that an Immunizations series is complete. Mark a patient who has no previously documented immunizations for reporting purposes and tracking. Report adverse events. Document erroneous or wasted immunizations. Open File Maintenance or the Vaccine Inventory as you process an Immunization order. Viewing or Hiding Dose Exceptions when Administering Immunizations Select Vaccines to Exclude Document that a Series is Complete Patient with no Previously Documented Immunizations Reporting Adverse Events and Accessing Other Immunizations Schedules Documenting Erroneous or Wasted Immunizations Access the Vaccine Inventory While Administering Immunizations Access Vaccine Billing While Administering Immuniza

NextGen® Enterprise EHR Help

Set up the Vaccine Inventory for Immunizations

Before you start, run the most recent Medications Update. Set up your practice's Vaccine Inventory. Note: By default, the CPT code is mapped to the Service Item Master code. If your practice uses custom SIM codes, you can map these codes to the appropriate CPT code in File Maintenance > Systems > Vaccine Billing. Before building your vaccine inventory, it is recommended that you map your custom (or alternate) SIM codes, if necessary. Set up specific lot numbers for a component, if necessary. If your practice administers Immunizations to VFC-eligible patients and you have set up custom VFC SIM codes, you must select the VFC SIM code as the default or non-default using the Vaccine Billing option in File Maintenance. If your practice administers Flu Immunizations to patients with Medicare as the payer, you can set up the alternate Medicare Billing codes (Q codes) in the NDC Library to ensure accurate billing. Set up the Immunizations Practice Preferences: Allergy Review option Ignore pedi

NextGen® Enterprise EHR Help

Vaccine Dose Validation

The Enable Vaccine Dose Validation practice preference helps the provider and other clinical staff determine the best schedule for administering immunizations to complete a patient’s vaccine series. This practice preference enables the system to verify if a dose interval for an administered immunization is valid. If an immunization was administered before the minimum dose interval, the system marks this dose as an exception, and displays this notification on the Chart tab for the specific vaccine. With the Enable Vaccine Dose Validation practice preference selected, you can also use the Disable Adult Dose Validation practice preference to control validation of the intervals between vaccine doses given to patients at 18 years of age or older. If you select this preference, the intervals between vaccines you administer to an adult patient are not evaluated for validity. This preference does not affect vaccine doses you explicitly mark as an exception. Disable Vaccine Dose Validation Disa

NextGen® Enterprise EHR Help

Viewing Immunizations Schedules and Vaccine Statuses

The Immunizations module enables you to access Immunizations schedules to determine when an immunization is due for a patient. You can also track the immunizations life cycle, including the immunization status. You can view the following schedule types when you access the Immunizations module: Chart Recommendation Registry Select the Immunizations Chart or Recommendation Schedules Viewing Additional Immunization Details on a Schedule The system displays detailed information about Immunizations when you uselect an Immunization status on the Chart view or Recommendation view. Viewing Excluded Vaccine Details You can view details of excluded vaccines by selecting the status column of the vaccine. Viewing Pediatric and Adult Immunizations Display Options You can set the system to display or hide pediatric vaccine recommendations for adult patients from Practice Preferences in File Maintenance. Viewing the Immunizations Order Life Cycle and Vaccine Statuses The NextGen Status column in the

NextGen® Enterprise EHR Help

Best Practices for Managing Your Immunizations Life Cycle

To create and track your Immunization orders effectively, NextGen® Enterprise EHR Immunizations module provides comprehensive functionality that is based on how you set up Immunizations in File Maintenance and System Administrator. Each practice has its own unique Orders and Immunizations workflow. As you use the Immunizations module, consider your primary patient type, such as pediatric and your overall workflow. For example, immunizations orders flow may begin with your physician conducting an office visit, selecting immunizations, and then passing the administration of immunizations to the clinical staff. To help you process your immunizations more effectively, consider the following best practices for managing your immunizations life cycle: To view the current vaccine schedules to determine which immunizations are due, access the Immunization Schedules (that is Chart, Recommendation, and Registry). To order an immunization, select a vaccine, provide the appropriate vaccine detail,

Setting up Immunizations Practice Preferences

Recommendations

Set up Billing Error Notification

Immunizations Workflows

Set up the Vaccine Inventory for Immunizations

Vaccine Dose Validation

Viewing Immunizations Schedules and Vaccine Statuses

Best Practices for Managing Your Immunizations Life Cycle

Set up Billing Error Notification

Immunizations Workflows

Set up the Vaccine Inventory for Immunizations

Vaccine Dose Validation

Viewing Immunizations Schedules and Vaccine Statuses

Best Practices for Managing Your Immunizations Life Cycle

Setting up Immunizations Practice Preferences