Recommended Setup and Testing Preparation

NextGen® Enterprise EHR Help

Order a COVID-19 Vaccine

You can order COVID-19 vaccines through the Immunizations module. Open NextGen® Enterprise EHR and then open the Immunizations module. To create an order, select New. The Create New Immunization Order window opens. To select the vaccine from a favorite category, do the following: Select a favorite category from the By Category list. The Select Vaccines section lists vaccines that are included in the selected category. Select a vaccine from the displayed list. To search for a vaccine from the inventory, do the following: Select Search All. The Search Vaccines window opens. Select Search inventory only to restrict the search to the vaccine inventory. Enter the vaccine name, CVX code, CPT4® code, or the CPT4 description, and then select Find. From the displayed list, select a vaccine, and then select OK. Note: You can select COVID-19 vaccines from Computerized Physician Order Entry (CPOE) (available in 5.9.2020.1 and later versions only). Under Assign Diagnosis to Selected Vaccines sectio

NextGen® Enterprise EHR Help

COVID-19 Vaccination Support

The COVID-19 pandemic is rapidly changing and NextGen Healthcare plays a critical role in addressing the pandemic by tracking and reporting vaccine administration. This document provides the workflow for administering and reporting COVID-19 vaccines. This document also provides the following: Appropriate steps for the clinic, such as screening, administering, documenting, and billing the COVID-19 vaccine. Best practice recommendations for using NextGen® Enterprise EHR to facilitate and track COVID-19 vaccines. Flexibility in solutions to assist clients with pandemic vaccination efforts as they evolve and change. Proper preparation within our system is critical for implementing a successful vaccination program. This document helps NextGen Healthcare to support clients to safely and effectively administer the COVID-19 vaccine and report vaccine information to government agencies. The following release versions support specific features related to the COVID-19 vaccine. Enterprise 8 6.2021

NextGen® Enterprise EHR Help

COVID-19 Vaccine Administration FAQ

Which minimum version of the Medication Update do I need to see COVID-19 vaccine details? December 2020. This version contains the Pfizer and Moderna vaccine codes, as well as drug interaction and contraindication warnings. When new vaccines are released, how will we get that content into our EHR? We are working with First Databank (our data partner for medications and vaccines) for gaining access to any code sets approved by the Centers for Disease Control and Prevention (CDC), to be included in future medication updates. These are being released to the industry ahead of vaccine approvals to allow time for the Healthcare Information Technology (HIT) community to prepare. NextGen Healthcare will then provide new medication updates, potentially outside of our once-a-month cadence, to support getting this detail to our clients. Which version of NextGen Enterprise do I need to order and document COVID-19 vaccines? Any currently supported version of NextGen® Enterprise EHR allows practices

NextGen® Enterprise EHR Help

Setting up Rights and Preferences for the Immunizations Module

The System Administrator should work closely with the core team of the practice to ensure that appropriate rights, preferences, SAP® Crystal Reports®, other reports, and other tasks are set up for the user groups. The administrator needs to update the Setup when the business needs change for the practice. Some functions and preferences are same for the Immunizations module and the Orders module. Therefore, if you are using the Orders module, ensure that you set up the preferences for the Orders module before you set up the Immunizations module. For more information, go to NextGen Healthcare Success Community and download the latest Orders Module Setup Guide for NextGen® Enterprise EHR. Set up Rights and Preferences for the Immunizations Module Immunizations System Rights and Permissions Setting up Immunizations Universal Preferences Set up Rights for Applying Order Preferences Across Practices Set up the Security Rights to Access Clinical Reconciliation Immunizations Data Set up the Ta

NextGen® Enterprise EHR Help

Setting up Immunizations Tasks to Streamline Vaccine Billing

To streamline vaccine billing as you complete various Immunizations tasks, ensure that billing administrators and appropriate clinical staff set up your NDC ID codes and SIM codes appropriately. Set up and map Custom SIM Codes for Immunizations Billing Set up Vaccine Billing Administration codes. Before you set up the vaccine inventory, select your practice’s default NDC Library and set up the NDC Library. Note: This enables the system to display the NDC details in the NDC Lookup when you add or update the vaccine inventory; or when you administer Immunizations in the Immunizations module. For accurate billing of alternate Medicare billing codes of certain Flu vaccines, your billing administrators also need to set up the NDC ID codes in the NDC Library. If you administer VFC Immunizations to VFC-eligible patients in your practice, for VFC billing purposes, you can configure unique custom SIM codes for the VFC and non-VFC patients for each location. Setting Up and Mapping Custom SIM Cod

NextGen® Enterprise EHR Help

Create SIM Codes for COVID-19 Vaccines

Each manufacturer’s vaccines are represented by individual unique CPT4® and administration codes. You can add the unique COVID-19 vaccine codes to the Service Item Library. Open File Maintenance. Under Libraries, select Service Items. The Service Items List window opens. To add codes to a library, select an existing library and select open menu , and then select Open. Note: You can create a Service Item (SIM) library for COVID-19 vaccines by selecting open menu and then selecting New. The Service Item Library Maintenance window opens. Add the vaccine CPT4 codes and administration codes to the SIM Library and select OK. Note: Each manufacturer’s vaccines are represented by individual unique CPT and administration codes. Parent topic: Recommended Setup and Testing Preparation

Recommended Setup and Testing Preparation

Recommendations

Order a COVID-19 Vaccine

COVID-19 Vaccination Support

COVID-19 Vaccine Administration FAQ

Setting up Rights and Preferences for the Immunizations Module

Setting up Immunizations Tasks to Streamline Vaccine Billing

Create SIM Codes for COVID-19 Vaccines

Recommended Setup and Testing Preparation

Order a COVID-19 Vaccine

COVID-19 Vaccination Support

COVID-19 Vaccine Administration FAQ

Setting up Rights and Preferences for the Immunizations Module

Setting up Immunizations Tasks to Streamline Vaccine Billing

Create SIM Codes for COVID-19 Vaccines