Create Inventory Entries for COVID-19 Vaccines

NextGen® Enterprise EHR Help

Add Administration Codes for COVID-19 Vaccines

The American Medical Association (AMA) has determined a unique Admin Code for each manufacturer and each dose of vaccines. Open File Maintenance. Under Master Files - System, select Vaccine Admin Billing. The Vaccine Admin Billing List window opens. To create the alternatives to be used when recording the unique administration code for each vaccine, select open menu , and then select New. If your practice is receiving both the Pfizer® and Moderna® vaccines, four administrative codes must be built into this file. Note: When recording administration of the vaccines in the Orders module, the system fills the administrative CPT4® code for COVID-19 vaccine based on the CPT code of the vaccine and sequence of dosage and for vaccines with the Administered status. Note: An alternative option for entering Vaccine Admin codes is to add the CPT code to the vaccine inventory entry. This setup works best if you have different lot numbers for doses. Within the inventory entry in the Vaccine Inventor

NextGen® Enterprise EHR Help

Add Vaccine and Administrative CPT4® Codes

You can manually add the CPT4® codes of COVID-19 vaccines in File Maintenance. Open File Maintenance. Under Master Files - System, select CPT4 Codes. The CPT4® codes master file opens. To create or modify CPT4 code information, select open menu . Note: You must truncate the full Description provided by the American Medical Association (AMA). Also, you must manually add COVID-19 vaccine codes. COVID-19 vaccines CPT4 codes are available from 06/11/2021. Enter the Code, Description, and Note according to the COVID-19 vaccines CPT4 codes table, and select OK. Parent topic: Recommended Setup and Testing Preparation Related reference CPT4 Codes of COVID-19 Vaccines

NextGen® Enterprise EHR Help

Update NDC Library with COVID-19 Vaccine Details

You can create a National Drug Code (NDC) library or update an existing library to include COVID-19 vaccines. Open File Maintenance. Under Libraries, select NDC. The NDC List window opens. To add codes to an existing library, select a library and select open menu , and then select Open. Note: You can create a Service Item (SIM) library for COVID-19 vaccines by selecting open menu and then selecting New. The NDC List Maintenance window opens. Update the NDC Library with the NDC details required for billing requirements. Parent topic: Recommended Setup and Testing Preparation

NextGen® Enterprise EHR Help

Create Inventory Entries for COVID-19 Vaccines

You can add entries for any COVID-19 vaccine stock available to your practice in the Vaccine Inventory List window. Open File Maintenance. Under Master Files - System, select Vaccine Inventory. The Vaccine Inventory List window opens. To create entries for any vaccine stock available to your practice, select open menu , and then select New. The Vaccine Inventory window opens. Find the corresponding COVID-19 vaccine from CDC Vaccine List and enter values in all the required fields. Note: Most details are automatically filled by the First Databank content set, including the manufacturer. You must complete the other fields as necessary, including Lot Number, Available Units, and Expiration Date. Parent topic: Recommended Setup and Testing Preparation

NextGen® Enterprise EHR Help

Select the Vaccine to Include in the Vaccine Inventory

To access the Vaccines Inventory List window in File Maintenance, select System, and then Vaccines Inventory. From the Vaccines Inventory List window, select the Open Menu button and select New to create a vaccine inventory entries. On the Vaccine Inventory window, on the Vaccines tab, select the vaccine from the CDC Vaccine List section. Note: The system updates the vaccines monthly when the Medication Update is run. Parent topic: Set up the Vaccine Inventory for Immunizations

NextGen® Enterprise EHR Help

Select the Vaccine to Include in the Vaccine Inventory

To access the Vaccines Inventory List window in File Maintenance, select System, and then Vaccines Inventory. From the Vaccines Inventory List window, select the Open Menu button and select New to create a vaccine inventory entries. On the Vaccine Inventory window, on the Vaccines tab, select the vaccine from the CDC Vaccine List section. Note: The system updates the vaccines monthly when the Medication Update is run. Parent topic: Set up the Vaccine Inventory for Immunizations

Create Inventory Entries for COVID-19 Vaccines

Recommendations

Add Administration Codes for COVID-19 Vaccines

Add Vaccine and Administrative CPT4® Codes

Update NDC Library with COVID-19 Vaccine Details

Create Inventory Entries for COVID-19 Vaccines

Select the Vaccine to Include in the Vaccine Inventory

Select the Vaccine to Include in the Vaccine Inventory

Create Inventory Entries for COVID-19 Vaccines

Add Administration Codes for COVID-19 Vaccines

Add Vaccine and Administrative CPT4® Codes

Update NDC Library with COVID-19 Vaccine Details

Create Inventory Entries for COVID-19 Vaccines

Select the Vaccine to Include in the Vaccine Inventory

Select the Vaccine to Include in the Vaccine Inventory