Manage Immunization Information

NextGen® Medication Inventory Control Help 10.6.3.0

Send Vaccines to Main Inventory

Once all desired vaccines have been loaded into the grid, and errors and undesired duplicates removed, the final step is sending them to the main inventory grid on the Inventory Management template so users can select them for administration to patients. The Send to Main column must have a Y (yes) for a vaccine to be sent to the main inventory grid. Select Send to Main. All immunizations with a Y (yes) in the Send to Main column are sent to the inventory grid on Inventory Management. Any immunizations with a N (no) and/or an ERROR, remain in the Immunization grid until corrected. Note: Immunizations remaining in the Immunization grid are not viewable to administer to a patient. Parent topic: Configuring Immunizations

NextGen® Medication Inventory Control Help 10.6.3.0

Manual Vaccine Entry

You can enter vaccines into the Immunizations grid manually using the fields below the grid. To make data entry more efficient, the Quick Add functionality is set up for these fields to open subsequent picklists automatically, after each selection. The exceptions are the Lot No, Qty and Exp Date fields. To enter values in these fields you must Select on them. Select the field below the Manufacturer column of the grid. The MLTS Imms Manufacturer picklist opens. It lists all of the manufacturers in the NextGen First Databank Medication Library. Select the manufacturer from the picklist and select OK. The MLTS Imms List picklist for the Inventory Description field opens. Select the immunization description from the picklist and select OK. The description enters the Inventory Description field, and the CPT code enters the CPT field. The MLTS Imms Ndc List picklist for the NDC field opens. Select an NDC from the picklist and select OK. Select the field below the Lot No. column and enter the

NextGen® Medication Inventory Control Help 10.6.3.0

Correct an ERROR

You must correct all ERROR entries before you can send a vaccine to main inventory for use. Note: ERROR appears in the expiration date column when a drug with an expired date is loaded. Select the vaccine in the grid. The fields below the grid show the information for the vaccine. Enter the correct data into all fields that show ERROR. Select Update to save the changes to the grid. If the updates are valid, the Send to Main column updates to Y (yes) and the vaccine can be sent to the main inventory. Parent topic: Manage Immunization Information

NextGen® Medication Inventory Control Help 10.6.3.0

Handling Duplicate Vaccine Entries

When there are two or more vaccines with the same lot number, expiration date, J-Code and NDC number in the Immunizations grid (either due to manual entry or through loading a CSV file), red text below the grid alerts you to the fact that you have duplicate records. If both entries are valid, leave them, and the application will combine the quantities when you click Send to Main. Otherwise, select one of the duplicate entries and click Delete Row. Parent topic: Manage Immunization Information

NextGen® Medication Inventory Control Help 10.6.3.0

Configuring Immunizations

On the Immunizations Configuration template, you can add immunizations to your inventory. You can use the Immunizations Configuration template to add immunizations to the main inventory. You can also configure the administration codes for billing the COVID-19 vaccines. The First Databank drug database is used for storing immunizations. The following table describes the panels on the Immunizations Configuration template. Panel Description Immunization Inventory Set-up You can use this panel to add, update, and delete immunizations from the immunization grid, and send them to the main inventory. You can import a list of immunizations using a CSV file path, or manually add the details using the fields below the immunization grid. You can also configure the automatic provider sign-off. To add immunizations to the immunization grid, you must add the corresponding National Drug Codes (NDC) and Current Procedural Terminology (CPT) codes in your Service Item (SIM) library, and you must have th

NextGen® Enterprise EHR Help

System Updates the Immunizations Registry

The system updates or changes an Immunizations order that has already been sent to the registry when a user performs any of the following actions: User Action System Action Immunization Status or other system updates Adds an Immunization to an existing Immunizations order. Updates the Immunizations order with the new Immunization and sends to the Registry. Immunizations status remains unchanged in the Immunizations module. Cancels an Immunizations order. Cancels the entire Immunizations order and sends the status change to the Registry. Immunizations status remains unchanged in the Immunizations module. The NextGen order status is Cancelled. Deletes an existing Immunizations order. Deletes the Immunizations order and sends the update to the Registry. Immunizations order no longer displays on the Orders Summary grid or on the Orders Summary Immunizations grid. Updates vaccine or clinical information such as NDC ID, Route, or other information previously entered for the Immunizations ord

Manage Immunization Information

Recommendations

Send Vaccines to Main Inventory

Manual Vaccine Entry

Correct an ERROR

Handling Duplicate Vaccine Entries

Configuring Immunizations

System Updates the Immunizations Registry

Send Vaccines to Main Inventory

Manual Vaccine Entry

Correct an ERROR

Handling Duplicate Vaccine Entries

Configuring Immunizations

System Updates the Immunizations Registry