Correct an ERROR
You must correct all
ERROR
entries before you can send a vaccine to main inventory for use.
Note:
ERROR
appears in the expiration date column when a drug with an expired date is loaded.
Select the vaccine in the grid.
The fields below the grid show the information for the vaccine.
Enter the correct data into all fields that show
ERROR
.
Select
Update
to save the changes to the grid.
If the updates are valid, the
Send to Main
column updates to
Y
(yes) and the vaccine can be sent to the main inventory.
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NextGen® Medication Inventory Control Help 10.6.3.0
Handling Duplicate Vaccine Entries
When there are two or more vaccines with the same lot number, expiration date, J-Code and NDC number in the Immunizations grid (either due to manual entry or through loading a CSV file), red text below the grid alerts you to the fact that you have duplicate records. If both entries are valid, leave them, and the application will combine the quantities when you click Send to Main. Otherwise, select one of the duplicate entries and click Delete Row. Parent topic: Manage Immunization Information
NextGen® Medication Inventory Control Help 10.6.3.0
Delete a Vaccine
Any vaccine can be removed from the grid so that it is not sent over to the main inventory. Select the entry in the grid. Select Delete Row. The entry is removed. Parent topic: Manage Immunization Information
NextGen® Medication Inventory Control Help 10.6.3.0
Manage Immunization Information
The application does a check to make sure no information is missing and the medication is not expired. It also checks for duplicate entries. If information is missing or a medication is expired there will be an N (no) in the Send to Main column and an entry of ERROR in the missing field. Correct an ERROR Handling Duplicate Vaccine Entries Delete a Vaccine Parent topic: Configuring Immunizations
NextGen® Medication Inventory Control Help 10.6.3.0
Send Vaccines to Main Inventory
Once all desired vaccines have been loaded into the grid, and errors and undesired duplicates removed, the final step is sending them to the main inventory grid on the Inventory Management template so users can select them for administration to patients. The Send to Main column must have a Y (yes) for a vaccine to be sent to the main inventory grid. Select Send to Main. All immunizations with a Y (yes) in the Send to Main column are sent to the inventory grid on Inventory Management. Any immunizations with a N (no) and/or an ERROR, remain in the Immunization grid until corrected. Note: Immunizations remaining in the Immunization grid are not viewable to administer to a patient. Parent topic: Configuring Immunizations
NextGen® Medication Inventory Control Help 10.6.3.0
Load Immunizations from a CSV File
To load a CSV file with the immunizations, it must be formatted in the file the same way the grid is laid out (Manufacturer, Inventory Description, CPT code, NDC - with no dashes, Lot number, Quantity, Expiration Date, Location, Sub-location (if enabled), Source, Multi-Dose y/n). If you use the Create New Import File button to create the file (see Create New Import File), the file will be in the correct order and format. Enter the file path into the CSV File Path field above the immunizations grid. Selectt Load. The file entries are loaded into the grid. Missing or invalid data appears as an ERROR in the field. Once the immunizations are in the grid you can do one of the following: Correct any ERRORS or unintended duplicates following the steps in the Manage Immunization Information section of this chapter. Send the immunizations to the main inventory following the steps in the Send Immunizations to Main Inventory section of this chapter. Parent topic: CSV File Path Immunization Entry
NextGen® Medication Inventory Control Help 10.6.3.0
Manual Vaccine Entry
You can enter vaccines into the Immunizations grid manually using the fields below the grid. To make data entry more efficient, the Quick Add functionality is set up for these fields to open subsequent picklists automatically, after each selection. The exceptions are the Lot No, Qty and Exp Date fields. To enter values in these fields you must Select on them. Select the field below the Manufacturer column of the grid. The MLTS Imms Manufacturer picklist opens. It lists all of the manufacturers in the NextGen First Databank Medication Library. Select the manufacturer from the picklist and select OK. The MLTS Imms List picklist for the Inventory Description field opens. Select the immunization description from the picklist and select OK. The description enters the Inventory Description field, and the CPT code enters the CPT field. The MLTS Imms Ndc List picklist for the NDC field opens. Select an NDC from the picklist and select OK. Select the field below the Lot No. column and enter the
