Send Vaccines to Main Inventory

NextGen® Medication Inventory Control Help 10.6.3.0

Manage Immunization Information

The application does a check to make sure no information is missing and the medication is not expired. It also checks for duplicate entries. If information is missing or a medication is expired there will be an N (no) in the Send to Main column and an entry of ERROR in the missing field. Correct an ERROR Handling Duplicate Vaccine Entries Delete a Vaccine Parent topic: Configuring Immunizations

NextGen® Medication Inventory Control Help 10.6.3.0

Manual Vaccine Entry

You can enter vaccines into the Immunizations grid manually using the fields below the grid. To make data entry more efficient, the Quick Add functionality is set up for these fields to open subsequent picklists automatically, after each selection. The exceptions are the Lot No, Qty and Exp Date fields. To enter values in these fields you must Select on them. Select the field below the Manufacturer column of the grid. The MLTS Imms Manufacturer picklist opens. It lists all of the manufacturers in the NextGen First Databank Medication Library. Select the manufacturer from the picklist and select OK. The MLTS Imms List picklist for the Inventory Description field opens. Select the immunization description from the picklist and select OK. The description enters the Inventory Description field, and the CPT code enters the CPT field. The MLTS Imms Ndc List picklist for the NDC field opens. Select an NDC from the picklist and select OK. Select the field below the Lot No. column and enter the

NextGen® Medication Inventory Control Help 10.6.3.0

Correct an ERROR

You must correct all ERROR entries before you can send a vaccine to main inventory for use. Note: ERROR appears in the expiration date column when a drug with an expired date is loaded. Select the vaccine in the grid. The fields below the grid show the information for the vaccine. Enter the correct data into all fields that show ERROR. Select Update to save the changes to the grid. If the updates are valid, the Send to Main column updates to Y (yes) and the vaccine can be sent to the main inventory. Parent topic: Manage Immunization Information

NextGen® Medication Inventory Control Help 10.6.3.0

Configuring Immunizations

On the Immunizations Configuration template, you can add immunizations to your inventory. You can use the Immunizations Configuration template to add immunizations to the main inventory. You can also configure the administration codes for billing the COVID-19 vaccines. The First Databank drug database is used for storing immunizations. The following table describes the panels on the Immunizations Configuration template. Panel Description Immunization Inventory Set-up You can use this panel to add, update, and delete immunizations from the immunization grid, and send them to the main inventory. You can import a list of immunizations using a CSV file path, or manually add the details using the fields below the immunization grid. You can also configure the automatic provider sign-off. To add immunizations to the immunization grid, you must add the corresponding National Drug Codes (NDC) and Current Procedural Terminology (CPT) codes in your Service Item (SIM) library, and you must have th

NextGen® Medication Inventory Control Help 10.6.3.0

Send Adjusted Medication Quantities to the Main Inventory

Once the adjusted quantities are loaded into the grid and no further adjustments are needed, the updated quantities need to be updated in the main inventory grid. Select the Adjust Quantity button. This pushes all changes to the Inventory grid. An alert asks if you are ready to adjust inventory quantities. Select Yes. The new quantities are adjusted in the main inventory grid and no longer appear on the MLTS inv Imp Exp Config template. Select Save & Close to return to the Inventory Management template. The adjustments made with the Mass Inventory Update feature appear in the Transaction log and Transaction reports as ADJ4. Parent topic: Import Inventory Adjustments

NextGen® Medication Inventory Control Help 10.6.3.0

Load Immunizations from a CSV File

To load a CSV file with the immunizations, it must be formatted in the file the same way the grid is laid out (Manufacturer, Inventory Description, CPT code, NDC - with no dashes, Lot number, Quantity, Expiration Date, Location, Sub-location (if enabled), Source, Multi-Dose y/n). If you use the Create New Import File button to create the file (see Create New Import File), the file will be in the correct order and format. Enter the file path into the CSV File Path field above the immunizations grid. Selectt Load. The file entries are loaded into the grid. Missing or invalid data appears as an ERROR in the field. Once the immunizations are in the grid you can do one of the following: Correct any ERRORS or unintended duplicates following the steps in the Manage Immunization Information section of this chapter. Send the immunizations to the main inventory following the steps in the Send Immunizations to Main Inventory section of this chapter. Parent topic: CSV File Path Immunization Entry

Send Vaccines to Main Inventory

Recommendations

Manage Immunization Information

Manual Vaccine Entry

Correct an ERROR

Configuring Immunizations

Send Adjusted Medication Quantities to the Main Inventory

Load Immunizations from a CSV File

Manage Immunization Information

Manual Vaccine Entry

Correct an ERROR

Configuring Immunizations

Send Adjusted Medication Quantities to the Main Inventory

Load Immunizations from a CSV File