Patient Demographics

Help Guide for NextGen® Enterprise PM 8

Creating Patient Charts

An individual added to NextGen® Enterprise PM without a chart is known as a person. A person may be someone with an existing appointment, an account guarantor, insurance subscriber, or an emergency contact. A person is allocated a unique identifier and stored in the Master Person Index (MPI) which is shared by all individuals within an enterprise system. When you create a chart for a person in a practice, the person qualifies as a patient. Only the practice that creates the patient chart, has access to it. A patient associated with multiple practices has a single demographic record that can be shared with all other practices using MPI. For more information on entering and maintaining person and patient demographic information, go to and download Patient Demographics Guide for NextGen® Enterprise. Search for a Person or Patient You can search for an individual with or without chart in the Patient Lookup window. Components of the Patient Lookup Window Details of search criteria to search

Help Guide for NextGen® Enterprise PM 8

Person and Patient Information

In NextGen® Enterprise the initial information entered for a person or patient, such as name, birth date, address, phone, etc., is known as the "demographic record." All demographic records have a system-assigned person number and are part of the Master Person Index (MPI) in the database. This section provides information on how to add and maintain demographic records for persons and patients within the practice. Demographic information is entered when creating and updating person and patient records in NextGen® Enterprise EHR, NextGen® Enterprise PM, and NextGen Optical Management. From the Person Information and Patient Information windows, a navigation bar provides easy access to various tabs and sections of information that include the following: Demographics Tab Status Tab Client Defined Tab Provider Tab Privacy Tab Employer Tab Relations/Roles Tab UDS Tab External Tab History Tab Pharmacy Tab Chart Details Tab Management of Demographic Records You can manage demographic records f

Help Guide for NextGen® Enterprise PM 8

Demographic Information in a Person or Patient Profile

On the Demographics tab of the Person Information or Patient Information window, you can enter the following data: General Information - includes name, sexual profile, social security number, and birth date. Contact Information - includes phone numbers, email address, and preferred contact methods. Demographic Information - includes marital status, student status, preferred language, religious information, and dental and primary provider. You can also enroll the patient in the Enterprise Chart feature. Insurance Information - includes insurers, authorizations, referrals, and eligibility inquiries. The optional and required fields that display on this window are determined by your system administrator's selections in Enterprise and Chart Practice Preferences. All required fields display in red text. NextGen PxP Portal Enrollment Status Icon Persons, Patients, and Enterprise Chart In a practice, a person, a patient without a chart, a patient with a chart are represented by different icon

Help Guide for NextGen® Enterprise PM 8

Add Demographics to Patient Profiles

You can add demographics such as the patient's general information, address, contact information, and insurance details. You can also specify if a person is a smoker or veteran on the Demographics tab of Add Person Information window. Additionally you can enroll the patient or person in the Enterprise Chart to view encounters from different practices in NextGen® Enterprise EHR. Note: The optional and mandatory fields that appear on the Add Person Information window can be configured by your system administrator in Enterprise Preferences in File Maintenance. The mandatory fields appear in red color. Open NextGen® Enterprise PM. On the main toolbar select Lookup or People Lookup The Person Lookup window opens. Select New. The Add Person Information window opens. Add Person Information window Add the optional and mandatory information for the following in the Demographics section of the Add Person Information window. Address Demographics Contact Information Insurance Listing Select OK. Co

Help Guide for NextGen® Enterprise PM 8

Patient Chart Demographics Report

The Patient Chart Demographics report lists patients for the selected practice(s). The report sorts by practice. You can filter the report on birth date, sex, marital status, address fields, or the Chart User-defined fields. To access the report in NextGen® Enterprise PM, select the Reports menu and select General and then select Patient Chart Demographics. From the Report Filter window, select the Info button to view the following information about the report: Logic This report produces one line for each patient with a Chart in the selected Practice(s). If multiple Practices are selected, the patient will be repeated for each Practice where a chart exists. The “Rendering” column pulls data from the Default Rendering selected on the patient chart > chart details tab. Filtering Info Create date is the date the chart was created. Common Uses Number of new patients added to the practice in a given time frame. Identify patients not seen within a given time period. Identify patients by init

NextGen® Enterprise EHR Help

Person and Patient Information

In NextGen® Enterprise the initial information entered for a person or patient, such as name, birth date, address, phone, etc., is known as the "demographic record." All demographic records have a system-assigned person number and are part of the Master Person Index (MPI) in the database. This section provides information on how to add and maintain demographic records for persons and patients within the practice. Demographic information is entered when creating and updating person and patient records in NextGen® Enterprise EHR, NextGen® Enterprise PM, and NextGen Optical Management. From the Person Information and Patient Information windows, a navigation bar provides easy access to various tabs and sections of information that include the following: Demographics Tab Status Tab Client Defined Tab Provider Tab Privacy Tab Employer Tab Relations/Roles Tab UDS Tab External Tab History Tab Pharmacy Tab Chart Details Tab Management of Demographic Records You can manage demographic records f

Patient Demographics

Recommendations

Creating Patient Charts

Person and Patient Information

Demographic Information in a Person or Patient Profile

Add Demographics to Patient Profiles

Patient Chart Demographics Report

Person and Patient Information

Creating Patient Charts

Person and Patient Information

Demographic Information in a Person or Patient Profile

Add Demographics to Patient Profiles

Patient Chart Demographics Report

Person and Patient Information