Administrative Override

NextGen® Medication Inventory Control Help 10.6.3.0

Document Using QuickPicks

You can use a QuickPick to fill in the template quickly and efficiently. Here we describe using QuickPicks that you built and saved previously (see QuickPick Toolbar). Select the Star button to access the rendering provider’s QuickPicks or the Double-Star button to access System Sets and other providers’ QuickPicks. A picklist opens with the available QuickPicks. Select a QuickPick from the list and click OK. The information populates into the fields of the panel(s) exactly as it was saved, with the Lot Number field saying Required in red. If sub-locations are enabled for your practice, click the Sub-Location field and select the sub-location from which the medication is being used. Select the Lot Number field. A picklist opens. Select the lot number. The system runs a DUR Check for the medication. The expiration date for the selected lot displays in the Exp. Date field. Repeat steps 4-5 for all medications. To add or change information in any field, click the field and enter or select

NextGen® Medication Inventory Control Help 10.6.3.0

Submitting Charges

Once documentation on dispensed medication is complete, the final step is submitting charges. Once charges are submitted, the template is locked, unless you have administrative override rights (see Administrative Override). Submitting charges does the following: Ties the lot number(s) to the patient Takes the medication(s) out of inventory Sends the information to the Procedures module Sends charges to NextGen® Enterprise PM Submit Charges Parent topic: Documenting Dispensed Medications

NextGen® Medication Inventory Control Help 10.6.3.0

Administrative Override

Once documentation is complete, the final step is submitting charges. Once charges are submitted, the template is locked down. If you have administrative override rights, you can make changes or document additional information. Administrative override does not remove any charges already submitted; those must be adjusted manually. Note: Only users configured to have administrative override rights see the Admin Override button once charges have been submitted. Click the Admin Override button to “un-lock” the template. The system prompts you to confirm that you want to override charges on this encounter. Click Yes. The Submit button re-appears and the Admin Override button is replaced with red text that says Admin Override. Do one of the following: Correct any incorrect documentation such as side, site, drug, and lot number by selecting clicking in the desired fields. Waste a medication (see the Waste A Medication section of this chapter). Clear out information if it was documented on the

NextGen® Medication Inventory Control Help 10.6.3.0

Administrative Override

You can update the medication details for dispensed or administered medication even after submitting the charges using Admin override functionality, if you have administrative override rights. Administrative override does not remove any charges already submitted; those must be adjusted manually. Note: The Admin Override button is only visible to the users having administrative override rights, once charges are submitted. Open the MICS Med Management template. Select the Admin Override button to unlock the template. The system prompts you to confirm that you want to override charges on this encounter. Select Yes. The Submit button re-appears and the Admin Override button is replaced with red text that says Admin Override. Select the record to be updated from the Completed Medication grid. Do one of the following: Correct any incorrect documentation such as side, site, and lot number by clicking in the desired fields. Waste a medication. Select Submit. Parent topic: Managing Medications

NextGen® Medication Inventory Control Help 10.6.3.0

Documenting Dispensed Medications

You can document medications that are dispensed and administered to the patient on the MICS Dispensing template. You can use the MICS Dispensing template to document billable and non-billable medications that are dispensed and administered to the patient. The medications grid at the top of the template displays all medications that are documented on the MICS Dispensing template as dispensed to the patient. The following table describes the panels on the MICS Dispensing template. You can use the fields appearing above and below the panels to document general information for the dispensed medications. Panel Description Medication Dispensing You can use this panel to document medications that are dispensed to the patient when the administration is not needed. You can also use this panel to waste a medication. Medication Dispensing and Administration You can use this panel to bill for the medication Current Procedural Terminology (CPT) codes and the administration CPT codes. Adding General

NextGen® Medication Inventory Control Help 10.6.3.0

Update Submitted Injection or Aspiration Details

You can update injections or aspirations details even after they are submitted for billing using the admin override functionality. After you complete the documentation of an injection or aspiration procedure and submit the charges, the procedure record becomes locked. If you have administrative override rights, you can unlock the record to make changes or document additional information. Administrative override does not remove any charges already submitted; those must be adjusted manually. Note: the Admin Override button is only visible to users with administrative override rights. Open the MICS Injections/Aspirations template. Select Admin Override. The system confirms if you want to override charges on this encounter. Select Yes. The submit button appears, and the Admin Override button is replaced with the Admin Override text. From the Injection/Aspiration Procedures grid, select a procedure record to be updated. The procedure and medication details for the selected injection or aspi

Administrative Override

Recommendations

Document Using QuickPicks

Submitting Charges

Administrative Override

Administrative Override

Documenting Dispensed Medications

Update Submitted Injection or Aspiration Details

Document Using QuickPicks

Submitting Charges

Administrative Override

Administrative Override

Documenting Dispensed Medications

Update Submitted Injection or Aspiration Details