Checking In Group Appointments

Help Guide for NextGen® Enterprise PM 8

Group Encounters

A Group Encounter is a way to create encounters for all members in a patient group at the same time. For example, a group appointment was scheduled for a patient group on Wednesday at 11:00 AM for a counseling session. Rather than creating a separate encounter for each patient at check-in, a single group encounter can be created for the patient group prior to check-in. When a group encounter is created, an individual encounter is created for each member in the patient group, and all encounters have the same Billable Date, Service Location and Rendering Provider. Each encounter is assigned a unique Encounter Number and all encounters are associated with the same Group Encounter ID in the database. Creating Group Encounters Add a Member to an Existing Group Encounter Include Non-Members of a Patient Group to Previous Group Encounters You can include participants in an existing group encounter to record member participation without adding the member to the patient group. Associate the Exi

Help Guide for NextGen® Enterprise PM 8

Check Out the Group Members from a Group Appointment

From the Edit Group Appointment window, you can check out all or certain group members who have checked in to the group appointment. This concludes the group appointment and captures the date and time. Select ApptBook on the main toolbar. From the Daily, Weekly List, Weekly Schedule or Multi-View view, select a group appointment that is in Kept status. Right-click and then select Open > Group Appointment. The Edit Group Appointment window opens. Select open menu and then select Checkout Members. Note: This option is not available if all the members are checked out. The Group Checkout window opens. Note: In this image, the members shown in grey are the unchecked members. The member shown in red is an expired patient and it is mentioned in parenthesis next to the member's name. On the Group Checkout window, select the checked in member check boxes. Note: You can identify the checked in members when they have an encounter number in the Encounter column. Select Checkout. The selected check

Help Guide for NextGen® Enterprise PM 8

Scheduling Group Appointments

You can schedule a single appointment for patients within a patient group. For example, to schedule a counseling session for a patient group on Wednesday at 11:00 AM, you can schedule a single group appointment, rather than scheduling separate appointments for each patient for the same slot. When you schedule and save a group appointment, an individual appointment is created for each patient in the group, and all appointments are displayed in the same time slot in the appointment book. Each individual appointment has a unique appointment ID and a common Group appointment ID in the database. Note: Due to the nature of group appointments, conflicts related to overbooking do not apply when an appointment is scheduled. Additionally, you cannot use event chains at this time. You can also create group appointment shells and manage them. A group appointment shell is a group appointment with no associated member appointments. You can do the following operations for a group appointment shell: A

Help Guide for NextGen® Enterprise PM 8

Quick Check In and Check Out of Group Appointment

Group check in and group check out options are added to the right-click menu on Appointment Book to facilitate quick check in and check out of the group appointment without going to Edit Group Appointment window every time a member checks in or checks out from the group appointment. These options reduce the steps taken for check in and check out of the group appointment. The Enable Group Scheduling check box must be selected in the Practice Preferences to utilize these options. The security access rights in Operations for Checkin and Checkout in System Administrator application governs the group check-in and check-out in NextGen® Enterprise PM. You can perform the following operations with these options for the group appointment: Check in of all scheduled members Check in of selected members Check out of all checked-in members Check out of selected members Quick Check In of Group Appointment You can quickly check in group appointments and create group encounter in the Appointment Book.

Help Guide for NextGen® Enterprise PM 8

Patient Groups

A Patient Group is a set of patients that have services rendered together in a group setting. For example, several patients meet on Wednesdays for a group counseling session. A patient group can be created to include those patients, and then the patient group can be used when scheduling appointments and creating encounters for the group. Accessing Patient Groups Search for a Patient Group Add a Patient Group Modify a Patient Group Hide a Patient Group Navigating the Patient Group Window Parent topic: Group Scheduling

Help Guide for NextGen® Enterprise PM 8

Group Scheduling

Group Scheduling can be used by practices that render services in a group setting. For example, a clinic may provide education, support, counseling or therapy sessions to various groups of patients. When Group Scheduling is enabled for a practice, you can create a group that includes specific patients. Then a single group appointment can be scheduled that automatically creates a separate appointment for each patient in that group. In addition, at check-in a single group encounter can be created that automatically generates separate encounters for each patient in the group. In NextGen® Enterprise PM. the primary components to Group Scheduling include the following: Patient Groups Group Appointments Group Encounters Enable Group Scheduling Setup Access Rights for Group Scheduling Patient Groups Scheduling Group Appointments You can schedule a group appointment for a group of patients for a group activity or event. Individual appointments are created for each associated member and display

Checking In Group Appointments

Recommendations

Group Encounters

Check Out the Group Members from a Group Appointment

Scheduling Group Appointments

Quick Check In and Check Out of Group Appointment

Patient Groups

Group Scheduling