Adjust Medications

NextGen® Medication Inventory Control Help 10.6.3.0

Waste Medications

You can remove a particular quantity of a non-vaccine medication and waste them from the medication inventory. You can use the Inventory Management template to waste medications from the inventory. You can also waste medications from the medical record templates during dispensing or administration. On the Inventory Management template, expand the Medication Inventory panel. Select the Waste option below the medication grid. The fields below the medication grid, except the Qty field, are disabled for editing. The Reason for Waste field and Waste Medication button appear below the medication grid. Filter the medications displayed in the grid for selecting the desired medication. Select the medication to be wasted from the medication grid. The following fields are automatically filled based on the selected medication. Source Drug Name Manufacturer NDC Lot# JCode Unit Type Expiration Dt Barcode In the Qty field, enter the quantity to be wasted from the inventory. Select the Reason for Wast

NextGen® Medication Inventory Control Help 10.6.3.0

Filter the Inventory Grid

If the Location field doesn’t show the location for the inventory you want to check, select the field and select the location. If Sub-locations are enabled, select the Sub-Location field and select the sub-location. To view inventory only from certain source, select the Source field above the grid and select that source from the picklist. Note: The selection ALL in the Source field shows the inventory in all locations once another filter is applied, but does not show all inventory when the other filter fields are blank. Select one or more of the: Drug Name, Manufacturer and/or Patient Name fields and either select an entry or select the blank at the top of the picklist to be able to type an entry in the field. Select items from the picklists. Select the NDC Lot#, and/or JCode into those fields. Mark the Show Expired >0 Qty option if you want to see only expired medications. Mark the Show Zero Qty option if you want to see only all expired medications. Parent topic: Managing Medications

NextGen® Medication Inventory Control Help 10.6.3.0

Add Medications to the Inventory Manually

On the Inventory Management template, you can manually add non-vaccine medications to the medication inventory. On the Inventory Management template, expand the Medication Inventory panel. Select the Add option appearing below the medication grid. Note: If the Require Invoice #s for Items check box is selected on the Invoice Configuration template, and you select the Add option, the Vendor, Cost, and Invoice # fields appear below the medication grid. After entering the details of the medication, you can add values in the fields. The Received Date field appears displaying today's date if the Enable Received Date check box is selected on the Miscellaneous Configuration template, the medication is received on some other day, and when you select the Add option available under the medication grid. After entering the details of the medication, you can enter the date when the medication is received. Select the Source field, select a source type from the sources window, and then select OK. Not

NextGen® Medication Inventory Control Help 10.6.3.0

Import Inventory Adjustments

Once all the quantities have been adjusted on the spreadsheet, and it’s been saved to the file folder as a Tab delimited, the inventory can be re-imported to automatically adjust existing quantities. Open the Inventory Management template. Select the Mass Inventory Update button to launch the MLTS inv Imp Exp Config template. Enter the inventory txt file name into the Import Filename field. Select the Load button. The inventory uploads to the grid. Medications with adjusted quantities appear at the top. Discrepancies No Discrepancies Update an Adjusted Medication Delete an Adjusted Medication Send Adjusted Medication Quantities to the Main Inventory Parent topic: Managing Medications in the Inventory

NextGen® Medication Inventory Control Help 10.6.3.0

Transfer Medications

You can transfer non-vaccine medications between inventories of different locations. On the Inventory Management template, expand the Medication Inventory panel. Select the Transfer option below the medication grid. The Transfer Information panel opens. In the Medication Inventory panel, select the medication to be transferred. The details for selected medication appear in the corresponding fields in the Transfer Information panel. In the Transfer Information panel, select the required details in the following fields: Quantity Transfer To Location Mode of Transfer The Transfer button is enabled. Enter your comments regarding the transfer in the Transfer Comments field. Select Transfer. Parent topic: Transfer Information Panel Related tasks Filter the Inventory Grid

NextGen® Medication Inventory Control Help 10.6.3.0

Managing Medications in the Inventory

You can search for the medication inventory, view inventory details, and manage non-vaccine medications in the inventory. On the Inventory Management template, in the Medication Inventory panel, you can search for the medication inventory and view inventory details. The total number of items in the medication grid and the total quantity of the non-vaccine medications appear in the Grid Count and Grid Total fields respectively. You can also add, waste, adjust, and transfer non-vaccine medications in the medications grid. You can use the fields above the medication grid to filter medications based on a filter criteria. The filter criteria are specific to the selected location and sub-location, and the Sub-Location field appears only if it is configured in the Sub-Location(s) & Par Level Configuration panel on the Admin Configuration template. By default, the Source field displays ALL, and the grid remains blank until you select filter criteria. For the fields that open picklists, you can

Adjust Medications

Recommendations

Waste Medications

Filter the Inventory Grid

Add Medications to the Inventory Manually

Import Inventory Adjustments

Transfer Medications

Managing Medications in the Inventory

Waste Medications

Filter the Inventory Grid

Add Medications to the Inventory Manually

Import Inventory Adjustments

Transfer Medications

Managing Medications in the Inventory