Setting up the VIS Documents

NextGen® Enterprise EHR Help

Additional VIS Documents

You can download additional VIS documents from the CDC website, if necessary. For example, you may need the VIS documents that are written in another language or the updated VIS documents. Note: After you download and place the additional VIS documents in the VIS folder, you must attach them to the appropriate vaccines. For information about attaching VIS document to a vaccine, see Attach a VIS Document to a Vaccine Item. Download Additional VIS Documents Parent topic: Setting up the VIS Documents

NextGen® Enterprise EHR Help

Update VIS Document Information

In File Maintenance, select System > VIS SetUp. The VIS SetUp List window opens. Select an existing vaccine. Select the Open Menu button, and then select Open. The Update VIS Document window opens. Update the Description. If required, update the Document Type. For example, if the CDC has modified the Document Type for this VIS, select Lookup. For more information on how to change Document Type, see Attach a VIS Document to a Vaccine Item. If required, select the Vaccine Type from the list, if necessary. Select OK. Parent topic: VIS Document Information

NextGen® Enterprise EHR Help

Attach a VIS Document to a Vaccine Item

In File Maintenance, select System > VIS SetUp. The VIS SetUp List window opens. Select the Open Menu button, and then select New. The Add VIS Document window opens. Enter the Vaccine Name. Select the Open Record button and select the VIS document to attach. Enter the required fields (in red font): Publish Date, Description, and Language. Tip: If you intend to add the Document Type, you do not have to manually add the Publish Date. The system defaults it after you add (that is, paste) it in the Document Type field. Refer to Steps 6 to 8. To access the Document Type code, select Lookup. The CDC site displays the Vaccine document types, including the Document Type code (VIS fully-encoded text string number) for each vaccine. Note: The CDC web link default is set up in System Administrator, select View, Universal Preferences, Lab Group, and the VIS Document Type Lookup preference. If CDC changes this link, you can manually update this preference in System Administrator. Highlight the spec

NextGen® Enterprise EHR Help

Administering Immunizations

Each patient is unique and the Immunizations module provides flexibility and efficient functionality to help you administer each immunization according to patient needs. After you determine which immunization the patient needs, the next step is to administer the specific Immunization order. Each order requires certain information about the vaccine and other pertinent information such as billing codes, registry, and special patient needs, for example Medicare patients. During the administration process, you can review the VIS history, print the VIS document, track the Immunizations life cycle for each order, and administer a vaccine not in the Vaccine Inventory. After you have administered the immunization, for your records, you can print the Immunization Summary report to view a patient’s immunizations. For an overview of the Immunizations Order process, see Administering Immunizations High-Level Workflow and Tips. While working on the Immunizations module, you can ensure your spelling

NextGen® Enterprise EHR Help

COVID-19 Vaccination Support

The COVID-19 pandemic is rapidly changing and NextGen Healthcare plays a critical role in addressing the pandemic by tracking and reporting vaccine administration. This document provides the workflow for administering and reporting COVID-19 vaccines. This document also provides the following: Appropriate steps for the clinic, such as screening, administering, documenting, and billing the COVID-19 vaccine. Best practice recommendations for using NextGen® Enterprise EHR to facilitate and track COVID-19 vaccines. Flexibility in solutions to assist clients with pandemic vaccination efforts as they evolve and change. Proper preparation within our system is critical for implementing a successful vaccination program. This document helps NextGen Healthcare to support clients to safely and effectively administer the COVID-19 vaccine and report vaccine information to government agencies. The following release versions support specific features related to the COVID-19 vaccine. Enterprise 8 6.2021

NextGen® Enterprise EHR Help

Attaching VIS Documents to a Vaccine Item

You can associate (attach) VIS documents to the appropriate vaccine. You need to attach VIS documents for vaccines if the VIS document is published in a language other than English, or if a VIS document has been updated. Note: : The VIS documents that are included in the NextGen® Enterprise EHR Products upgrade package are already attached to the appropriate vaccines. Based on Immunization Requirements Spec 1.5, the Centers for Disease Control and Prevention (CDC) has assigned 2D barcodes to the VIS documents. All VIS documents added after April, 2012 contain a 2D barcode. To support this initiative by the CDC, when you upgrade to NextGen Version, 5.8 UD3 or later, NextGen® Enterprise EHR includes the CDC Document Type and updates the Edition Date/Publish Date for VIS documents (published in the English language only). When ordering an Immunization, the Document Type displays in the patient’s VIS History (on the Vaccines Details tab) and when the user selects to print or give the VIS d

Setting up the VIS Documents

Recommendations

Additional VIS Documents

Update VIS Document Information

Attach a VIS Document to a Vaccine Item

Administering Immunizations

COVID-19 Vaccination Support

Attaching VIS Documents to a Vaccine Item

Additional VIS Documents

Update VIS Document Information

Attach a VIS Document to a Vaccine Item

Administering Immunizations

COVID-19 Vaccination Support

Attaching VIS Documents to a Vaccine Item