Attaching VIS Documents to a Vaccine Item

NextGen® Enterprise EHR Help

Additional VIS Documents

You can download additional VIS documents from the CDC website, if necessary. For example, you may need the VIS documents that are written in another language or the updated VIS documents. Note: After you download and place the additional VIS documents in the VIS folder, you must attach them to the appropriate vaccines. For information about attaching VIS document to a vaccine, see Attach a VIS Document to a Vaccine Item. Download Additional VIS Documents Parent topic: Setting up the VIS Documents

NextGen® Enterprise EHR Help

VIS Document Information

You can update the description and the VIS Document Type of the VIS Document attached to an existing vaccine. CAUTION: Your VIS documents must be included in the VIS folder and attached to a vaccine before performing this procedure. Update VIS Document Information Parent topic: Setting up the VIS Documents

NextGen® Enterprise EHR Help

Setting up the VIS Documents

You must set up the VIS documents to print or view them when ordering and administering a vaccine. Note: The VIS documents (that is, written in the English language) that are shipped with the NextGen® Enterprise EHR Products upgrade package are already attached to the appropriate vaccines. For information on how to attach additional VIS document to a vaccine, see Attach a VIS Document to a Vaccine Item. You can set up the VIS documents as follows: Create the VIS folder within the NextGen Root directory. Note: After the VIS folder has been created in the NextGen directory, you do not need to re-create this folder for any subsequent system updates. Copy the VIS documents to the VIS folder. After setting up the VIS documents, you can download and attach the VIS documents to specific vaccines, if necessary. Note: You can download additional VIS documents from the CDC website, if necessary. For example, you may need to download updated VIS documents to add the Document Type code. Update the

NextGen® Enterprise EHR Help

Attach a VIS Document to a Vaccine Item

In File Maintenance, select System > VIS SetUp. The VIS SetUp List window opens. Select the Open Menu button, and then select New. The Add VIS Document window opens. Enter the Vaccine Name. Select the Open Record button and select the VIS document to attach. Enter the required fields (in red font): Publish Date, Description, and Language. Tip: If you intend to add the Document Type, you do not have to manually add the Publish Date. The system defaults it after you add (that is, paste) it in the Document Type field. Refer to Steps 6 to 8. To access the Document Type code, select Lookup. The CDC site displays the Vaccine document types, including the Document Type code (VIS fully-encoded text string number) for each vaccine. Note: The CDC web link default is set up in System Administrator, select View, Universal Preferences, Lab Group, and the VIS Document Type Lookup preference. If CDC changes this link, you can manually update this preference in System Administrator. Highlight the spec

NextGen® Enterprise EHR Help

Update VIS Document Information

In File Maintenance, select System > VIS SetUp. The VIS SetUp List window opens. Select an existing vaccine. Select the Open Menu button, and then select Open. The Update VIS Document window opens. Update the Description. If required, update the Document Type. For example, if the CDC has modified the Document Type for this VIS, select Lookup. For more information on how to change Document Type, see Attach a VIS Document to a Vaccine Item. If required, select the Vaccine Type from the list, if necessary. Select OK. Parent topic: VIS Document Information

NextGen® Enterprise EHR Help

Access a Patient's Given VIS Documents after Administering an Immunization

After administering an immunization to a patient, if you have generated a VIS document to a patient, the document can be viewed in the Categories tab. To view the documents by category, set up the default VIS category in File Maintenance > Practices > Orders > Immunizations. Select an Immunizations Order from the Orders Summary tab. To display the VIS documents for the selected patient, select the Categories tab, and select Tree View from the list. Select the VIS category and expand to view the associated VIS documents. Note: If you have set up VIS as a default category, the VIS documents that you have given to a patient appear when you select that category. Select and double-click a document to view. Parent topic: Administering Immunizations

Attaching VIS Documents to a Vaccine Item

Recommendations

Additional VIS Documents

VIS Document Information

Setting up the VIS Documents

Attach a VIS Document to a Vaccine Item

Update VIS Document Information

Access a Patient's Given VIS Documents after Administering an Immunization

Additional VIS Documents

VIS Document Information

Setting up the VIS Documents

Attach a VIS Document to a Vaccine Item

Update VIS Document Information

Access a Patient's Given VIS Documents after Administering an Immunization