Setting up the VIS Documents

NextGen® Enterprise EHR Help

Additional VIS Documents

You can download additional VIS documents from the CDC website, if necessary. For example, you may need the VIS documents that are written in another language or the updated VIS documents. Note: After you download and place the additional VIS documents in the VIS folder, you must attach them to the appropriate vaccines. For information about attaching VIS document to a vaccine, see Attach a VIS Document to a Vaccine Item. Download Additional VIS Documents Parent topic: Setting up the VIS Documents

NextGen® Enterprise EHR Help

Update VIS Document Information

In File Maintenance, select System > VIS SetUp. The VIS SetUp List window opens. Select an existing vaccine. Select the Open Menu button, and then select Open. The Update VIS Document window opens. Update the Description. If required, update the Document Type. For example, if the CDC has modified the Document Type for this VIS, select Lookup. For more information on how to change Document Type, see Attach a VIS Document to a Vaccine Item. If required, select the Vaccine Type from the list, if necessary. Select OK. Parent topic: VIS Document Information

NextGen® Enterprise EHR Help

Attach a VIS Document to a Vaccine Item

In File Maintenance, select System > VIS SetUp. The VIS SetUp List window opens. Select the Open Menu button, and then select New. The Add VIS Document window opens. Enter the Vaccine Name. Select the Open Record button and select the VIS document to attach. Enter the required fields (in red font): Publish Date, Description, and Language. Tip: If you intend to add the Document Type, you do not have to manually add the Publish Date. The system defaults it after you add (that is, paste) it in the Document Type field. Refer to Steps 6 to 8. To access the Document Type code, select Lookup. The CDC site displays the Vaccine document types, including the Document Type code (VIS fully-encoded text string number) for each vaccine. Note: The CDC web link default is set up in System Administrator, select View, Universal Preferences, Lab Group, and the VIS Document Type Lookup preference. If CDC changes this link, you can manually update this preference in System Administrator. Highlight the spec

NextGen® Enterprise EHR Help

Best Practices for Managing Your Immunizations Life Cycle

To create and track your Immunization orders effectively, NextGen® Enterprise EHR Immunizations module provides comprehensive functionality that is based on how you set up Immunizations in File Maintenance and System Administrator. Each practice has its own unique Orders and Immunizations workflow. As you use the Immunizations module, consider your primary patient type, such as pediatric and your overall workflow. For example, immunizations orders flow may begin with your physician conducting an office visit, selecting immunizations, and then passing the administration of immunizations to the clinical staff. To help you process your immunizations more effectively, consider the following best practices for managing your immunizations life cycle: To view the current vaccine schedules to determine which immunizations are due, access the Immunization Schedules (that is Chart, Recommendation, and Registry). To order an immunization, select a vaccine, provide the appropriate vaccine detail,

NextGen® Enterprise EHR Help

System Administrator Settings for the Orders module

To complete the setup for the Orders module, you must define the following System Administrator rights: Allow Access to Auto Release application Apply Order Preferences across Practices Orders Results Sign Off Orders - Allow Fax Orders - Allow Interface Send Orders - Allow Registry Query Orders - Allow Updating Imm Order on Locked Encounter Orders - Allow Updating Practice Filters Orders - Modify Lab Critical Range Alert Orders - View Lab Critical Range Alert Orders Management Console In addition to these settings, the Universal Preferences paths for the Orders Group enable you to define settings for the Orders Group and for specific Immunizations functionality, such as VIS Document Type Lookup and VAERS. Adult Immunization Schedule Catch Up Disable Lab Signoff security Lab Template XML/XSL Path Maximum Panels To Read Notify Lab Ordering Creator Notify Lab Ordering Provider Notify Logged In User Require Collection Date & Time Travel Schedule Use Simple Lab Notification VAERS VIS Docume

NextGen® Enterprise EHR Help

Setting up the VIS Documents

You must set up the VIS documents to print or view them when ordering and administering a vaccine. Note: The VIS documents (that is, written in the English language) that are shipped with the NextGen® Enterprise EHR Products upgrade package are already attached to the appropriate vaccines. For information on how to attach additional VIS document to a vaccine, see Attach a VIS Document to a Vaccine Item. You can set up the VIS documents as follows: Create the VIS folder within the NextGen Root directory. Note: After the VIS folder has been created in the NextGen directory, you do not need to re-create this folder for any subsequent system updates. Copy the VIS documents to the VIS folder. After setting up the VIS documents, you can download and attach the VIS documents to specific vaccines, if necessary. Note: You can download additional VIS documents from the CDC website, if necessary. For example, you may need to download updated VIS documents to add the Document Type code. Update the

Setting up the VIS Documents

Recommendations

Additional VIS Documents

Update VIS Document Information

Attach a VIS Document to a Vaccine Item

Best Practices for Managing Your Immunizations Life Cycle

System Administrator Settings for the Orders module

Setting up the VIS Documents

Setting up the VIS Documents

Additional VIS Documents

Update VIS Document Information

Attach a VIS Document to a Vaccine Item

Best Practices for Managing Your Immunizations Life Cycle

System Administrator Settings for the Orders module

Setting up the VIS Documents