Attach a VIS Document to a Vaccine Item

NextGen® Enterprise EHR Help

Attaching VIS Documents to a Vaccine Item

You can associate (attach) VIS documents to the appropriate vaccine. You need to attach VIS documents for vaccines if the VIS document is published in a language other than English, or if a VIS document has been updated. Note: : The VIS documents that are included in the NextGen® Enterprise EHR Products upgrade package are already attached to the appropriate vaccines. Based on Immunization Requirements Spec 1.5, the Centers for Disease Control and Prevention (CDC) has assigned 2D barcodes to the VIS documents. All VIS documents added after April, 2012 contain a 2D barcode. To support this initiative by the CDC, when you upgrade to NextGen Version, 5.8 UD3 or later, NextGen® Enterprise EHR includes the CDC Document Type and updates the Edition Date/Publish Date for VIS documents (published in the English language only). When ordering an Immunization, the Document Type displays in the patient’s VIS History (on the Vaccines Details tab) and when the user selects to print or give the VIS d

NextGen® Enterprise EHR Help

Attach a VIS Document to a Vaccine Item

In File Maintenance, select System > VIS SetUp. The VIS SetUp List window opens. Select the Open Menu button, and then select New. The Add VIS Document window opens. Enter the Vaccine Name. Select the Open Record button and select the VIS document to attach. Enter the required fields (in red font): Publish Date, Description, and Language. Tip: If you intend to add the Document Type, you do not have to manually add the Publish Date. The system defaults it after you add (that is, paste) it in the Document Type field. Refer to Steps 6 to 8. To access the Document Type code, select Lookup. The CDC site displays the Vaccine document types, including the Document Type code (VIS fully-encoded text string number) for each vaccine. Note: The CDC web link default is set up in System Administrator, select View, Universal Preferences, Lab Group, and the VIS Document Type Lookup preference. If CDC changes this link, you can manually update this preference in System Administrator. Highlight the spec

NextGen® Enterprise EHR Help

Update VIS Document Information

In File Maintenance, select System > VIS SetUp. The VIS SetUp List window opens. Select an existing vaccine. Select the Open Menu button, and then select Open. The Update VIS Document window opens. Update the Description. If required, update the Document Type. For example, if the CDC has modified the Document Type for this VIS, select Lookup. For more information on how to change Document Type, see Attach a VIS Document to a Vaccine Item. If required, select the Vaccine Type from the list, if necessary. Select OK. Parent topic: VIS Document Information

NextGen® Enterprise EHR Help

Update VIS Document Information

In File Maintenance, select System > VIS SetUp. The VIS SetUp List window opens. Select an existing vaccine. Select the Open Menu button, and then select Open. The Update VIS Document window opens. Update the Description. If required, update the Document Type. For example, if the CDC has modified the Document Type for this VIS, select Lookup. For more information on how to change Document Type, see Attach a VIS Document to a Vaccine Item. If required, select the Vaccine Type from the list, if necessary. Select OK. Parent topic: VIS Document Information

NextGen® Enterprise EHR Help

Attaching VIS Documents to a Vaccine Item

You can associate (attach) VIS documents to the appropriate vaccine. You need to attach VIS documents for vaccines if the VIS document is published in a language other than English, or if a VIS document has been updated. Note: : The VIS documents that are included in the NextGen® Enterprise EHR Products upgrade package are already attached to the appropriate vaccines. Based on Immunization Requirements Spec 1.5, the Centers for Disease Control and Prevention (CDC) has assigned 2D barcodes to the VIS documents. All VIS documents added after April, 2012 contain a 2D barcode. To support this initiative by the CDC, when you upgrade to NextGen Version, 5.8 UD3 or later, NextGen® Enterprise EHR includes the CDC Document Type and updates the Edition Date/Publish Date for VIS documents (published in the English language only). When ordering an Immunization, the Document Type displays in the patient’s VIS History (on the Vaccines Details tab) and when the user selects to print or give the VIS d

NextGen® Enterprise EHR Help

Setting up the VIS Documents

You must set up the VIS documents to print or view them when ordering and administering a vaccine. Note: The VIS documents (that is, written in the English language) that are shipped with the NextGen® Enterprise EHR Products upgrade package are already attached to the appropriate vaccines. For information on how to attach additional VIS document to a vaccine, see Attach a VIS Document to a Vaccine Item. You can set up the VIS documents as follows: Create the VIS folder within the NextGen Root directory. Note: After the VIS folder has been created in the NextGen directory, you do not need to re-create this folder for any subsequent system updates. Copy the VIS documents to the VIS folder. After setting up the VIS documents, you can download and attach the VIS documents to specific vaccines, if necessary. Note: You can download additional VIS documents from the CDC website, if necessary. For example, you may need to download updated VIS documents to add the Document Type code. Update the

Attach a VIS Document to a Vaccine Item

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