Creating the VIS Folder

NextGen® Enterprise EHR Help

VIS Document Information

You can update the description and the VIS Document Type of the VIS Document attached to an existing vaccine. CAUTION: Your VIS documents must be included in the VIS folder and attached to a vaccine before performing this procedure. Update VIS Document Information Parent topic: Setting up the VIS Documents

NextGen® Enterprise EHR Help

Additional VIS Documents

You can download additional VIS documents from the CDC website, if necessary. For example, you may need the VIS documents that are written in another language or the updated VIS documents. Note: After you download and place the additional VIS documents in the VIS folder, you must attach them to the appropriate vaccines. For information about attaching VIS document to a vaccine, see Attach a VIS Document to a Vaccine Item. Download Additional VIS Documents Parent topic: Setting up the VIS Documents

NextGen® Enterprise EHR Help

Create a Folder for the VIS Documents

Open Windows Explorer. Paste the file path into the directory window. The Reports directory displays. Select New Folder. Enter the name of the folder. To save the folder, select Enter. Note: When creating the VIS folder, you can only name the folder as VIS. VIS documents cannot be associated if they are not in the correct folder. Parent topic: Creating the VIS Folder

NextGen® Enterprise EHR Help

Identify the Path of the VIS Folder

In System Administrator, select View > Universal Preferences > Reports. Open Report Path. Select the report path and copy it. Paste the file path in Notepad or a similar place for future reference. Close System Administrator. Parent topic: Creating the VIS Folder

NextGen® Enterprise EHR Help

Copy the VIS Documents to the VIS Path

Locate the documents on the server. Open the VIS sub-folder and the appropriate folder for the documents you want to copy. From the Main Menu, select Edit, then Select All. From the Main Menu, select Edit, then Copy. Locate your C:\NextGen directory and navigate to the appropriate report path in the Universal Preference. Open the VIS folder. From the Main Menu, select Edit then Paste. All of the copied document files are moved to the directory that you specified. Note: To identify VIS pdf files easily, when creating the file name include the Release Date and Language, for example: dtap_english_20070517.pdf. Parent topic: Creating the VIS Folder

NextGen® Enterprise EHR Help

Setting up the VIS Documents

You must set up the VIS documents to print or view them when ordering and administering a vaccine. Note: The VIS documents (that is, written in the English language) that are shipped with the NextGen® Enterprise EHR Products upgrade package are already attached to the appropriate vaccines. For information on how to attach additional VIS document to a vaccine, see Attach a VIS Document to a Vaccine Item. You can set up the VIS documents as follows: Create the VIS folder within the NextGen Root directory. Note: After the VIS folder has been created in the NextGen directory, you do not need to re-create this folder for any subsequent system updates. Copy the VIS documents to the VIS folder. After setting up the VIS documents, you can download and attach the VIS documents to specific vaccines, if necessary. Note: You can download additional VIS documents from the CDC website, if necessary. For example, you may need to download updated VIS documents to add the Document Type code. Update the

Creating the VIS Folder

Recommendations

VIS Document Information

Additional VIS Documents

Create a Folder for the VIS Documents

Identify the Path of the VIS Folder

Copy the VIS Documents to the VIS Path

Setting up the VIS Documents

Creating the VIS Folder

VIS Document Information

Additional VIS Documents

Create a Folder for the VIS Documents

Identify the Path of the VIS Folder

Copy the VIS Documents to the VIS Path

Setting up the VIS Documents