Set Up the Letters Master File
Access File Maintenance.
Select
Master Files
>
Practice
and then
Letters
.
The
Letters
window opens.
Open an existing letter or right-click and then select
New
.
The letter editor opens.
Select the
Language
button.
The
Languages
window opens.
Select the correspondence language for the letter type, and then select
OK
.
Save and close the letter.
The
Language
column in the
Letters
window displays the correspondence language to which the letter is associated.
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Help Guide for NextGen® Enterprise PM 8
Associate a Default Letter Type to a Language
The first step is to compose a letter enter in one or more of the supported correspondence languages. Then you can associate the foreign language letters to the default letter type written in English. Access File Maintenance. Select Master Files > Practice and then Letters. The Letters window opens. Select the letter associated with the Default language (English), right-click and then select Associate. The Correspondence Language Letter Association window appears. To associate a letter written in one of the supported correspondence languages to the default letter type, select the check boxes next to the Letter Name, and then select OK. The Letters window appears. Each selected letter type, written in a supported correspondence language, displays with a check mark in the Language column. In NextGen® Enterprise PM, you can preview and print the letter type in all the languages listed in the Language column. In this example, you can preview and print Appointment Reminder letters in Englis
Help Guide for NextGen® Enterprise PM 8
Setting Up the Letters Master File for Supported Correspondence Languages
The application does not automatically create letters in languages other than English. You must create your letter in the desired language and then copy and paste the content into a letter. Setting up the Letters Master File, includes the following steps: Create each letter type in English. This letter will be the Default letter. Create letters in one or more of the supported correspondence languages. Associate letters in a supported correspondence language to the Default Letter type, written in English. Refer to the procedure Associate a Default Letter Type to a Language. On the Letters window, you can perform the following tasks: Create a new letter. Open the Default letter and modify the content of the letter. You CANNOT change the language of the Default letter. Open a letter associated to a default letter type, and then modify the content of the letter or change the associated language. Copy an existing letter. The letter displays in the last row of the table and is named "Copy of
File Maintenance Help for NextGen® Enterprise 8
Associate a Letter Type with Multiple Letter Types
You can associate a letter type with multiple letter types that are tagged to different correspondence languages for previewing and printing the letter types in different languages. Note: You must unhide the hidden letter types to associate them with other letters. Open File Maintenance. Select Master Files > Practice, and then select Letters. The Letters window opens. To associate a letter in the Default language of English to a letter in a different language, select the letter in the default language, right-click and then select Associate. The Correspondence Language Letter Association window opens and displays a list of letters available for association. Note: You can associate only the letter that is tagged to the default correspondence language (English). Select one or more letters to associate to the letter in the default language and then select OK. You can preview and print the letters in the associated foreign languages. You cannot associate a letter with other letters tagged
File Maintenance Help for NextGen® Enterprise 8
Delete a Letter Type
You can delete letters from the list of letter types you have created. In File Maintenance, select Master Files > Practice > Letters. The Letters window opens. Select Edit > Letter Types. The Letter Types window opens. Select the letter type, and then select Delete. A message appears requesting you to confirm the deletion Select Yes to confirm. A message appears stating the Letter Type was updated successfully. Select OK. The selected letter type is deleted. Parent topic: Letters
Help Guide for NextGen® Enterprise PM 8
Setting Up Multi-Language Letters
To setup the multi-language letters feature, you must select options in Enterprise Preferences and Practice Preferences. Create letters in English and other languages in Master Files > Practice > Letters. Add languages to the Master List and associate a default letter type to a supported correspondence language. To use multi-language letters in NextGen® Enterprise PM, you must perform the following tasks: Set Up Enterprise Preferences for Multi-Language Letters Set Up Practice Preferences for Multi-Language Letters Set Up the Language Master List Map Master List Languages to a Correspondence Language Set Up the Letters Master File Associate a Default Letter Type to a Language Set Up Enterprise Preferences for Multi-Language Letters You can set up Enterprise Preferences for multi-language letters Set Up Practice Preferences for Multi-Language Letters Enabling multi-language for a letter type allows you to preview and print letters in the patient's preferred correspondence language. Set
File Maintenance Help for NextGen® Enterprise 8
Map Master List Languages to a Correspondence Language
Open File Maintenance. Select System > Correspondence Language Mapping. The Correspondence Language Mapping window opens. The Available Language column lists the master list languages available for associating to a selected correspondence language. In the Corr Languages column, select a Correspondence Language. To map an available language to a Correspondence Language, in the Available Language column, select the applicable languages. The selected Available Languages display in the Mapped Language list for the correspondence language. Note: You can use the search bar to find correspondence language and master list languages. To promote or demote a correspondence language in the Corr Language column, select the correspondence language and then do one of the following: Select the double-arrow buttons to promote or demote the correspondence language to the top or to the bottom of the list. Select the single-arrow buttons to incrementally promote or demote the correspondence language. To v
