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Set Up the Letters Master File
Access File Maintenance.
Select
Master Files
>
Practice
and then
Letters
.
The
Letters
window opens.
Open an existing letter or right-click and then select
New
.
The letter editor opens.
Select the
Language
button.
The
Languages
window opens.
Select the correspondence language for the letter type, and then select
OK
.
Save and close the letter.
The
Language
column in the
Letters
window displays the correspondence language to which the letter is associated.
Set Up the Letters Master File
Help Guide for NextGen® Enterprise PM 8
Associate a Default Letter Type to a Language
The first step is to compose a letter enter in one or more of the supported correspondence languages. Then you can associate the foreign language letters to the default letter type written in English. Access File Maintenance. Select Master Files > Practice and then Letters. The Letters window opens. Select the letter associated with the Default language (English), right-click and then select Associate. The Correspondence Language Letter Association window appears. To associate a letter written in one of the supported correspondence languages to the default letter type, select the check boxes next to the Letter Name, and then select OK. The Letters window appears. Each selected letter type, written in a supported correspondence language, displays with a check mark in the Language column. In NextGen® Enterprise PM, you can preview and print the letter type in all the languages listed in the Language column. In this example, you can preview and print Appointment Reminder letters in Englis
Help Guide for NextGen® Enterprise PM 8
Setting Up the Letters Master File for Supported Correspondence Languages
The application does not automatically create letters in languages other than English. You must create your letter in the desired language and then copy and paste the content into a letter. Setting up the Letters Master File, includes the following steps: Create each letter type in English. This letter will be the Default letter. Create letters in one or more of the supported correspondence languages. Associate letters in a supported correspondence language to the Default Letter type, written in English. Refer to the procedure Associate a Default Letter Type to a Language. On the Letters window, you can perform the following tasks: Create a new letter. Open the Default letter and modify the content of the letter. You CANNOT change the language of the Default letter. Open a letter associated to a default letter type, and then modify the content of the letter or change the associated language. Copy an existing letter. The letter displays in the last row of the table and is named "Copy of
Help Guide for NextGen® Enterprise PM 8
Set Up the Letters Master File
Open File Maintenance. From the Master Files section, select Practice, and then select Letters.The Letters window opens. Double-click to open an existing letter or right-click and then select New.The letter editor opens. Letter editor Select the Language button.The Languages window opens. Select the correspondence language for the letter type, and then select OK. Save and close the letter.The Language column in the Letters window displays the associated correspondence language for the letter. Parent topic: Setting Up the Letters Master File for Supported Correspondence Languages
Help Guide for NextGen® Enterprise PM 8
Setting Up the Letters Master File for Supported Correspondence Languages
Setting up the Letters Master File, includes the following steps: Create each letter type in English. This letter will be the Default letter. Create letters in one or more of the supported correspondence languages. Associate letters in a supported correspondence language to the Default Letter type, written in English. On the Letters window, you can perform the following tasks: Create a letter. Open the Default letter and modify the content of the letter. You CANNOT change the language of the Default letter. Open a letter associated with a default letter type, and then modify the content of the letter or change the associated language. Copy an existing letter. The letter displays in the last row of the table and is named "Copy of Letter Type". Edit the Name, Description, or Header of the letter. Hide a letter. Set Up the Letters Master File You can set up the letters master file in File Maintenance. Associate a Default Letter Type to a Language You can associate letters in a supported c
Help Guide for NextGen® Enterprise PM 8
Associate a Default Letter Type to a Language
Before you begin Compose a letter in one or more of the supported correspondence languages. Open File Maintenance. From the Master Files section, select Practice, and then select Letters.The Letters window opens. Letters window Select the letter associated with the Default language (English), right-click, and then select Associate.The Correspondence Language Letter Association window appears. Correspondence Language Letter Association window To associate a letter written in one of the supported correspondence languages to the default letter type, select the checkboxes next to the Letter Name, and then select OK.The Letters window appears. Each selected letter type, written in a supported correspondence language, displays with a check mark Null in the Language column. Letters window In NextGen® Enterprise PM, you can preview and print the letter type in all the languages listed in the Language column. Parent topic: Setting Up the Letters Master File for Supported Correspondence Language
File Maintenance Help for NextGen® Enterprise 8
Associate a Letter Type with Multiple Letter Types
You can associate a letter type with multiple letter types that are tagged to different correspondence languages for previewing and printing the letter types in different languages. Note: You must unhide the hidden letter types to associate them with other letters. Open File Maintenance. Select Master Files > Practice, and then select Letters. The Letters window opens. To associate a letter in the Default language of English to a letter in a different language, select the letter in the default language, right-click and then select Associate. The Correspondence Language Letter Association window opens and displays a list of letters available for association. Note: You can associate only the letter that is tagged to the default correspondence language (English). Select one or more letters to associate to the letter in the default language and then select OK. You can preview and print the letters in the associated foreign languages. You cannot associate a letter with other letters tagged
