Associate a Letter Type with Multiple Letter Types

File Maintenance Help for NextGen® Enterprise 8

Remove Letter Type Associations

You must remove the association of Letter Types to change their correspondence language. In the Correspondence Language Letter Association window, clear the check box next to the Letter Name, and then select OK. The associations are removed. Parent topic: Associating Letter Types

File Maintenance Help for NextGen® Enterprise 8

Associating Letter Types

The default language for all letters is English. In the Language column of the Letters window, Default displays as the associated language. You can print or preview letters in multiple languages by associating a letter type that is tagged to the default correspondence language (English) with letter types that are tagged to other correspondence languages. The Budget Missed Payment Letter is associated to the Default correspondence language (English) The Budget Missed Payment 1 letter is associated to French. On the Correspondence Language Letter Association window, you can associate the Budget Missed Payment Letter (default) to the Budget Missed Payment 1 (French) letter. This enables you to preview and print both letters in English and French. Associate a Letter Type with Multiple Letter Types Remove Letter Type Associations Parent topic: Letters

Help Guide for NextGen® Enterprise PM 8

Associate a Default Letter Type to a Language

The first step is to compose a letter enter in one or more of the supported correspondence languages. Then you can associate the foreign language letters to the default letter type written in English. Access File Maintenance. Select Master Files > Practice and then Letters. The Letters window opens. Select the letter associated with the Default language (English), right-click and then select Associate. The Correspondence Language Letter Association window appears. To associate a letter written in one of the supported correspondence languages to the default letter type, select the check boxes next to the Letter Name, and then select OK. The Letters window appears. Each selected letter type, written in a supported correspondence language, displays with a check mark in the Language column. In NextGen® Enterprise PM, you can preview and print the letter type in all the languages listed in the Language column. In this example, you can preview and print Appointment Reminder letters in Englis

Help Guide for NextGen® Enterprise PM 8

Setting Up the Letters Master File for Supported Correspondence Languages

The application does not automatically create letters in languages other than English. You must create your letter in the desired language and then copy and paste the content into a letter. Setting up the Letters Master File, includes the following steps: Create each letter type in English. This letter will be the Default letter. Create letters in one or more of the supported correspondence languages. Associate letters in a supported correspondence language to the Default Letter type, written in English. Refer to the procedure Associate a Default Letter Type to a Language. On the Letters window, you can perform the following tasks: Create a new letter. Open the Default letter and modify the content of the letter. You CANNOT change the language of the Default letter. Open a letter associated to a default letter type, and then modify the content of the letter or change the associated language. Copy an existing letter. The letter displays in the last row of the table and is named "Copy of

File Maintenance Help for NextGen® Enterprise 8

Correspondence Language and Letter Type Association Indicators

The indicators in the Language column of the Letters window helps you in identifying if a letter type is tagged to a correspondence language and to which correspondence language a letter type is tagged. You can also determine if a letter type is associated with other letter types. Correspondence Language and Letter Type Association Indicators Description Default Appears in the Language column when the letter type is tagged to the default correspondence language (English). You can change the correspondence language of the letter types. You can associate this letter type with a letter type that is tagged to other correspondence language. Default - Associated Appears in the Language column when the letter type is associated with another letter type that is tagged to a correspondence language other than English. You cannot change the correspondence language of the letter. You must remove the association to change the correspondence language. You cannot associate this letter type with other

Help Guide for NextGen® Enterprise PM 8

Set Up the Letters Master File

Access File Maintenance. Select Master Files > Practice and then Letters. The Letters window opens. Open an existing letter or right-click and then select New. The letter editor opens. Select the Language button. The Languages window opens. Select the correspondence language for the letter type, and then select OK. Save and close the letter. The Language column in the Letters window displays the correspondence language to which the letter is associated. Parent topic: Setting Up the Letters Master File for Supported Correspondence Languages

Associate a Letter Type with Multiple Letter Types

Recommendations

Remove Letter Type Associations

Associating Letter Types

Associate a Default Letter Type to a Language

Setting Up the Letters Master File for Supported Correspondence Languages

Correspondence Language and Letter Type Association Indicators

Set Up the Letters Master File

Remove Letter Type Associations

Associating Letter Types

Associate a Default Letter Type to a Language

Setting Up the Letters Master File for Supported Correspondence Languages

Correspondence Language and Letter Type Association Indicators

Set Up the Letters Master File