Setting Up the Letters Master File for Supported Correspondence Languages

Help Guide for NextGen® Enterprise PM 8

Setting Up Multi-Language Letters

To setup the multi-language letters feature, you must select options in Enterprise Preferences and Practice Preferences. Create letters in English and other languages in Master Files > Practice > Letters. Add languages to the Master List and associate a default letter type to a supported correspondence language. To use multi-language letters in NextGen® Enterprise PM, you must perform the following tasks: Set Up Enterprise Preferences for Multi-Language Letters Set Up Practice Preferences for Multi-Language Letters Set Up the Language Master List Map Master List Languages to a Correspondence Language Set Up the Letters Master File Associate a Default Letter Type to a Language Parent topic: Multi-Language Letters in NextGen Enterprise PM

Help Guide for NextGen® Enterprise PM 8

Set Up Practice Preferences for Multi-Language Letters

Before you begin Enable multi-language for PM must be selected on the Enterprise Preferences > General tab. Open NextGen® Enterprise PM. Select Admin > Preferences > Practice. The Practice Preferences window opens. From the Preference List, select Forms. In the Enable Multi-Language Letters field, select one or more of the following supported letter types. Appointment Reminder Budget Letter (All) Demand Account Demand Encounter Recall After you select one or more letter types, then the link displays on the Demographics tab of the Patient/Person Information window. To save changes and close the window, select OK. Parent topic: Multi-Language Letters in NextGen Enterprise PM

Help Guide for NextGen® Enterprise PM 8

Set Up the Language Master List

Open File Maintenance. Select Master Lists. The Master Lists List window opens. In the Master List field, select Language. To filter the master list items, select or clear any of the following checkboxes: Include Hidden Items to display items in the master list that are hidden. Include EHR Items to display items in the master list that are set up as Show in EHRNote: Clear this checkbox as the correspondence language feature is not applicable to NextGen® Enterprise. Include PM Items to display items in the master list that are set up as Show in PM. Do one of the following: To add a language, select Open MenuOpen Menu icon, and then select New. To modify an existing language, select the language, select Open MenuOpen Menu icon, and then select Open. The Add Language Information or Modify Language Information window opens. Enter the name of the language in the Description. Select Show in PM checkbox to display the languages in NextGen® Enterprise PM. Clear the Show in EHR checkbox as the

Help Guide for NextGen® Enterprise PM 8

Set Up Enterprise Preferences for Multi-Language Letters

Open NextGen® Enterprise PM. Select Admin > Preferences > Enterprise. The Enterprise Preferences window opens. From the Preference List, select General. To turn on printing and previewing letters in multiple languages for the enterprise, select the Enable multi-language for PM checkbox. To save changes and close the window, select OK. The Enable Multi Language Letters displays on the Practice Preferences window in the Forms tab. In the list you can select the letters that you can preview and print in one or more of the supported languages. The letter types include appointment reminders, recall notices, demand account, demand encounter, and budget letters. Parent topic: Multi-Language Letters in NextGen Enterprise PM

Help Guide for NextGen® Enterprise PM 8

Associate a Default Letter Type to a Language

Before you begin Compose a letter in one or more of the supported correspondence languages. Open File Maintenance. From the Master Files section, select Practice, and then select Letters.The Letters window opens. Letters window Select the letter associated with the Default language (English), right-click, and then select Associate.The Correspondence Language Letter Association window appears. Correspondence Language Letter Association window To associate a letter written in one of the supported correspondence languages to the default letter type, select the checkboxes next to the Letter Name, and then select OK.The Letters window appears. Each selected letter type, written in a supported correspondence language, displays with a check mark Null in the Language column. Letters window In NextGen® Enterprise PM, you can preview and print the letter type in all the languages listed in the Language column. Parent topic: Setting Up the Letters Master File for Supported Correspondence Language

Help Guide for NextGen® Enterprise PM 8

Setting Up the Letters Master File for Supported Correspondence Languages

The application does not automatically create letters in languages other than English. You must create your letter in the desired language and then copy and paste the content into a letter. Setting up the Letters Master File, includes the following steps: Create each letter type in English. This letter will be the Default letter. Create letters in one or more of the supported correspondence languages. Associate letters in a supported correspondence language to the Default Letter type, written in English. Refer to the procedure Associate a Default Letter Type to a Language. On the Letters window, you can perform the following tasks: Create a new letter. Open the Default letter and modify the content of the letter. You CANNOT change the language of the Default letter. Open a letter associated to a default letter type, and then modify the content of the letter or change the associated language. Copy an existing letter. The letter displays in the last row of the table and is named "Copy of

Setting Up the Letters Master File for Supported Correspondence Languages

Recommendations

Setting Up Multi-Language Letters

Set Up Practice Preferences for Multi-Language Letters

Set Up the Language Master List

Set Up Enterprise Preferences for Multi-Language Letters

Associate a Default Letter Type to a Language

Setting Up the Letters Master File for Supported Correspondence Languages

Setting Up the Letters Master File for Supported Correspondence Languages

Setting Up Multi-Language Letters

Set Up Practice Preferences for Multi-Language Letters

Set Up the Language Master List

Set Up Enterprise Preferences for Multi-Language Letters

Associate a Default Letter Type to a Language

Setting Up the Letters Master File for Supported Correspondence Languages