Restore a Manually Deactivated User

System Administrator Help

Reactivate Users

A user becomes automatically deactivated when he or she has not logged onto any of the NextGen® Enterprise Healthcare applications in a specified period of time. The user cannot log on again until he or she is reactivated. Reactivated users return to the groups that they were originally assigned to. Select the inactive user. On the Edit menu, select Reactivate User. For information about setting the deactivate period, see Inactive User Options section in Password Requirements. Parent topic: Organizing Your Internal Structure

System Administrator Help

Remove and Delete Users

You can remove or deactivate a user, but you cannot permanently remove users from the system. Removing a user means removing the user from one group while he or she remains a member of at least one other group. Deactivating a user means removing the user from all groups, practices, and enterprises. You can still view deactivated users and restore them to the groups they were last assigned to. Remove a User from a Group Deactivate a User Reassigning Pending PAQ Items and Tasks of Deactivated Users You can reassign the pending PAQ items and tasks of deactivated users to other users. Remove the last user from a practice View a Group's Deactivated Users You can view all the users who have been deactivated from a specific group. Parent topic: Organizing Your Internal Structure

System Administrator Help

Find Users

You can locate a user in a specific security group within a practice. On the Edit menu, select Find. The Find window appears. Under Find By, select whether you want to search by last name, first name, or user ID. The name of the field below this criteria updates to match your selection. Enter the search criteria in the field. Select Find Now. The search results list the matching user names along with the practices and the security groups that they are in. If users are deactivated, their names display along with the practices and security groups that they last belonged to. If the user you are searching for is not listed, select New Search, and then repeat the previous steps for entering new criteria. In the User list, do one of the following: Double-click the user you want to locate. Select the user you want to locate, then select OK. The user name is highlighted in the practice and security group that it is located in. Parent topic: Organizing Your Internal Structure

System Administrator Help

Modify an Existing User

Select the user you want to modify. The General tab displays the user information. Review the information and enter any changes. See, Add Users for field descriptions. Select Update to save the information. Parent topic: Organizing Your Internal Structure

System Administrator Help

Groups

A user group is a set of users who share similar roles within your organization. Every user must be a member of at least one group. Groups keep users organized and make the maintenance of user rights and permissions easier. Rights and permissions must be assigned at the group level and they apply to all users within the group. There is no limit to the number of groups you can create and no limit to the number of groups to which a user can belong. Note: When a user is in multiple groups within one practice and each group has different rights, the user has all the rights available to those groups when he or she logs on. Add a New Group Add Existing Groups to a Practice View a Group's Deactivated Users You can view all the users who have been deactivated from a specific group. Delete a Group Parent topic: Organizing Your Internal Structure

System Administrator Help

View a Group's Deactivated Users

You can view all users who have been deactivated from a specific group. Select the group whose deactivated users you want to view. Right-click the group, then on the General tab, select the View Deactivated check box. The list of all users deactivated from the selected group displays. Parent topic: Groups Parent topic: Remove and Delete Users

Restore a Manually Deactivated User

Recommendations

Reactivate Users

Remove and Delete Users

Find Users

Modify an Existing User

Groups

View a Group's Deactivated Users

Reactivate Users

Remove and Delete Users

Find Users

Modify an Existing User

Groups

View a Group's Deactivated Users