Verifying NDC Details When Setting up Vaccines

NextGen® Enterprise EHR Help

Enter the Vaccine Information on the Vaccines Tab

On the Vaccines tab, in the Orders Details section, enter the appropriate information for the specific vaccine (for example, Vaccine Name, Available Units). Note: In the Orders Details section, these fields are automatically filled in and cannot be changed: Status, Proc, Procedure Code Description, CVX code, and CVX Vaccine Name. Enter the Vaccine Name (required) for the Vaccine Inventory item. Select the Strength of the vaccine and the Quantity. Select the Route (method) in which the vaccine is administered, such as one of the following: Intramuscular, Oral, Subcutaneous, Nasal (Intranasal), Intravenous, or Intradermal. Note: To ensure the appropriate route displays when administering vaccines, select a route from the list. Your selection can only be one of the six routes displayed. Enter the Brand Name, select the vaccine Manufacturer, and enter the Lot Number, which may be indicated on the package. To verify that this is a valid NDC ID, do any of the following: View the CDC Vaccine

NextGen® Enterprise EHR Help

Access the NDC Lookup on the Vaccines Tab

On the Vaccines tab, select the ellipsis next to the NDC ID field. The NDC Lookup appears. View the list of NDC values associated with the CPT of the selected vaccine. If the list does not include the appropriate NDC ID, select Search or select Cancel to return to the Vaccines tab. If the appropriate NDC ID displays, select a code from the list and select OK. The new NDC ID displays in the NDC ID field. On the Vaccines tab, continue entering the appropriate fields for the vaccine you are setting up. Parent topic: Verifying NDC Details When Setting up Vaccines

NextGen® Enterprise EHR Help

Search for an NDC ID on the NDC Lookup

If the appropriate code does not appear or to display additional codes: Enter other search criteria, such as NDC ID or Description, if necessary. Select Search. Note: Only the NDC ID codes for the current vaccine’s CPT display as default. Select a code from the search results, if applicable. The new NDC ID displays in the NDC ID field. Continue entering the appropriate fields for the vaccine you are setting up. Parent topic: Verifying NDC Details When Setting up Vaccines

NextGen® Enterprise EHR Help

Display the Vaccine Details and Provide the Immunizations Information

After selecting the vaccines on the Select Vaccines tab, select the Vaccine Details tab. The Create New/Update Immunizations Order for <patient name> window opens (on the Vaccine Details tab). To administer the immunization, select the vaccine from the vaccine list. Select a Registry from the list, if necessary. Select the Lot Number from the list or enter it manually, if necessary. The vaccine data defaults from the Vaccine Inventory, including the NDC ID if it exists. Enter any other information for the selected Immunizations order, for example, if the patient received counseling, (Counseled) or if the Immunizations order requires Consent. If you have provided Immunizations information, the system updates the status to Administered and required fields display as Red. The system also displays the Billing Code and Admin Code for the selected vaccines. For each vaccine in the Vaccine List, select the appropriate Billing Code and Administration Code from the list, if necessary. For examp

NextGen® Enterprise EHR Help

Administer a Vaccine not in Inventory

For certain situations, you may need to administer an immunization for a vaccine that may not be in your practice's Vaccine Inventory. For example, a patient has been bitten by a rabid animal. From the Orders module, select Immunization Order from the New Order list. On the Select Vaccines tab, select Search All and search for the specific vaccine. The vaccine displays in the search results. For example, if you searched on rabies, vaccines for rabies appear. Select the appropriate vaccine and select OK, and then view and select an Allergy, if necessary. To administer the Immunization, select the Vaccine Details tab. Enter the Lot Number and NDC ID in the NDC ID field. Note: The caution indicator displays, which indicates the NDC ID for this rabies vaccine is not in the NDC Library. To verify if any NDC entries exist for this vaccine, select the ellipsis to access the NDC Lookup. No NDC ID codes appear for the CPT in the NDC lookup, indicating there is no valid record in the NDC Library

NextGen® Enterprise EHR Help

Setting up Immunizations Tasks to Streamline Vaccine Billing

To streamline vaccine billing as you complete various Immunizations tasks, ensure that billing administrators and appropriate clinical staff set up your NDC ID codes and SIM codes appropriately. Set up and map Custom SIM Codes for Immunizations Billing Set up Vaccine Billing Administration codes. Before you set up the vaccine inventory, select your practice’s default NDC Library and set up the NDC Library. Note: This enables the system to display the NDC details in the NDC Lookup when you add or update the vaccine inventory; or when you administer Immunizations in the Immunizations module. For accurate billing of alternate Medicare billing codes of certain Flu vaccines, your billing administrators also need to set up the NDC ID codes in the NDC Library. If you administer VFC Immunizations to VFC-eligible patients in your practice, for VFC billing purposes, you can configure unique custom SIM codes for the VFC and non-VFC patients for each location. Setting Up and Mapping Custom SIM Cod

Verifying NDC Details When Setting up Vaccines

Recommendations

Enter the Vaccine Information on the Vaccines Tab

Access the NDC Lookup on the Vaccines Tab

Search for an NDC ID on the NDC Lookup

Display the Vaccine Details and Provide the Immunizations Information

Administer a Vaccine not in Inventory

Setting up Immunizations Tasks to Streamline Vaccine Billing

Enter the Vaccine Information on the Vaccines Tab

Access the NDC Lookup on the Vaccines Tab

Search for an NDC ID on the NDC Lookup

Display the Vaccine Details and Provide the Immunizations Information

Administer a Vaccine not in Inventory

Setting up Immunizations Tasks to Streamline Vaccine Billing