Prerequisites for the Data Share Module

NextGen® Enterprise EHR Help

Using the Data Share Module to Import and Export Clinical Data

You can use the Data Share module, a feature of NextGen® Enterprise EHR, to import and export Continuity of Care Document (CCD) and Consolidated Clinical Document Architecture (C-CDA) files to and from designated folders and exchange clinical information with other providers, patients, and institutions such as regional health information organizations (RHIOs) and the Health Information Systems Program (HISP). This Data Share module serves the same function as the Medical Summary Utility but provides a simpler user interface and superior performance. The Medical Summary Utility continues to be available, but its use is deprecated. An earlier version of the Data Share module provided access only to the NextGen® Share Carequality Service. The old version is still available for the convenience of existing users. For information about reconciling documents during import, go to NextGen Healthcare Success Community and download the Clinical Reconciliation Module User Guide forNextGen®Enterpri

NextGen® Enterprise EHR Help

Configure Security for Exported Files

When NextGen Healthcare Support configures the NextGen® Enterprise Rosetta Interface Messenger for you, they can configure an agent to handle file exports from the Data Share module. As part of this configuration, they specify the folder where files are exported to. To ensure the security of exported patient Protected Health Information (PHI), you should Use Windows folder and file security options to ensure that the exported files folder can be accessed only by trusted personnel. Ensure that physical access to the server is limited to trusted personnel. If you copy the files to a portable media device, encrypt the device or the exported files using the Advanced Encryption Standard (AES) – 128-bit or higher. This step is needed to ensure compliance with the Health Insurance Portability and Accountability Act (HIPAA) and the Certification Commission for Healthcare Information Technology (CCHIT) requirements for security of patients’ medical information. For more information on the secur

NextGen® Enterprise EHR Help

Configuring the Environment for the Data Share Module

You can use System Administrator to configure global settings for the Data Share module that control Whether to use the enhanced or original version of the Data Share module. Which HIE Gateway instance to use. Which users are allowed to perform various actions. Select the Data Share Module Version You can select whether to use the original or enhanced version of the Data Share module. The original version is specific toNextGen® Share Carequality Service, whereas the enhanced version supports a variety of endpoints in addition to Carequality. Choose the HIE Gateway Instance You can use System Administrator to specify which HIE Gateway instance is used by the Data Share module and the Medical Summary Utility. Configure User Access Rights You can use System Administrator to specify which user groups are allowed to run the Data Share module and which actions they can perform. These rights also apply to the Medical Summary Utility. Parent topic: Data Share Module

NextGen® Enterprise EHR Help

View Data Share Documents

Before you begin Ensure that the View > Universal Preferences > Data Share > Use New DataShare Module configuration in System Administrator is set to True and the necessary access rights are enabled. For more information, go to NextGen Healthcare Success Community, and download the latest System Administrator Guide forNextGen®Enterprise. Note: If the View > Universal Preferences > Data Share > Use New DataShare Module configuration in System Administrator is set to False, the button opens the legacy Data Share module. Ensure that NextGen® Share is installed. Ensure that Carequality/Surescripts® National Record Locator Service (NRLS) is activated. You can open the Data Share module and search for external documents, such as Consolidated Clinical Document Architecture (C-CDA) documents, through Carequality or Surescripts NRLS. You can preview and import available documents to the Categories tab in the patient chart. For more information, go to NextGen Healthcare Success Community, and do

NextGen® Enterprise EHR Help

Enter Destination and Header Information for Exports

In the top portion of the Export tab, you can choose a destination and identify the document that is being exported. Destination, Title, and Reason for Referral On the Export tab, for Destination, select one of the following: Export to File: Export the file to the location designated in the Data Share module settings. <External System name>: Select the name of a regional health information organization (RHIO) or a health information services provider (HISP). The external systems must have been defined in HIE Gateway. The list excludes any systems that are not permitted by the patient's consent policy. If you choose an HISP, the export is a referral using direct secure messaging (DSM). NextGen Share: When using NextGen® Share (installed and configured separately), select this option to send a referral to a provider. For information on how to use NextGen® Share for referrals, go to NextGen Healthcare Success Community, and download the latest Referral Workflow Guide forNextGen®Share. Nex

NextGen® Enterprise EHR Help

Select the Data Share Module Version

On releases before Enterprise 8, the original Data Share module provided access only to NextGen® Share Carequality Service. Starting on Enterprise 8, the enhanced Data Share module supports a variety of endpoints for imports and exports, in addition to Carequality. However, the original and more limited Data Share module continues to be available for the convenience of users who are familiar with that interface. The original Data Share module is deprecated and subject to deimplementation in a future release. For further information about the original Data Share module, go to NextGen Healthcare Success Community and download the User Guide forNextGen®Carequality Service. When you select the Data Share button, NextGen® Enterprise EHR opens the enhanced Data Share module by default. You can override this behavior and specify whether to use the enhanced or original Data Share module. Open System Administrator. Select View > Universal Preferences. In the left pane, select Data Share. In the

Prerequisites for the Data Share Module

Recommendations

Using the Data Share Module to Import and Export Clinical Data

Configure Security for Exported Files

Configuring the Environment for the Data Share Module

View Data Share Documents

Enter Destination and Header Information for Exports

Select the Data Share Module Version

Using the Data Share Module to Import and Export Clinical Data

Configure Security for Exported Files

Configuring the Environment for the Data Share Module

View Data Share Documents

Enter Destination and Header Information for Exports

Select the Data Share Module Version