Create Barcode Separator Sheets

NextGen® Document Management User Guide,

Print Barcode Form Templates

Open NextGen® Enterprise PM. Open a patient chart, and then select the Encounters tab. Right-click an encounter, and then select Print > Forms. The Print Forms window opens. In Template, select the form template that you have set up as a separator sheet. In Master File, select Document Types. Select the document type master file you want to associate with the System Master File Text data field on the form template. When you scan the separator sheet with barcodes, the File menu in NextGen® Document Management displays the selected document type and the fields associated with it. Note: The document type that you assign when printing the form template must have an MRN field that is set for automatic search. Select Print. Note: To use the barcode engine, activate it in the User Preferences window and then use the Scan & File feature. Parent topic: Configure NextGen Document Management Related tasks Turn on Barcode Recognition for Barcode Separator Sheets

NextGen® Document Management User Guide,

Add Patient Pre-Printed Barcodes to Existing Form Templates

Before you begin The existing forms must have data fields that display in a barcode font. Open File Maintenance. In Master Files, select System, and then select Form Templates. In Form Templates List, double-click the template that you want to add the patient barcodes to.The Form Design window opens. On the toolbar, select Insert Data Field.The NextGen Data Repository window opens. Select the following data fields and drag them onto the form: Patient Information > Patient Medical Record # and Person Number (Doc Mgmt Separator). Encounter Information > Encounter Number (Doc Mgmt Separator). Note: Place the data field on the form one inch from the top and left side of the form. Make sure to have a one-inch space between the subsequent data fields. On the form, right-click one of the data fields, and then select Font > All Data Fields. The Font window opens. Select the WASP 39 MC font, the Regular font style, and the 28 point size. Barcode settings in the Font window Select OK. All the da

NextGen® Document Management User Guide,

Turn on Barcode Recognition for Barcode Separator Sheets

Before you begin Create and print the separator sheets by setting up form templates that include data fields configured to display document type in a barcode font. You can set up NextGen® Document Management to read barcodes printed on separator sheets that are inserted into documents. The barcodes can correspond to document types or patients. After the barcodes are scanned, the separator sheets are not imported to NextGen® Document Management. When NextGen® Document Management scans the barcode, it automatically inserts the barcode value into the correct document type field for filing. Note: You must apply a NextGen® Document Management Barcode Engine User License to each user you want to perform barcode scanning in NextGen® Document Management. For instructions on applying NextGen licenses, go to NextGen Healthcare Success Community and download the System Administration Guide for NextGen® Enterprise and File Maintenance Guides for NextGen® Enterprise. Note: The pre-printed and separ

NextGen® Document Management User Guide,

Scanning Support for Barcode Separator Sheets

NextGen® Document Management supports scanning of documents to which you can insert the barcode separator sheets. Barcodes Prefix Example Medical record number NGMRN: NGMRN:000000001234 NextGen person number NGPN: NGPN:1234 Encounter number NGEN: NGEN:1234 Document type using guid DT DTBACD2F6D-ED4F-4939-AB19-9CE104C4EC1A Document type using description NGDT: NGDT:Patient Progress Notes Parent topic: Create Barcode Separator Sheets Related tasks Turn on Barcode Recognition for Barcode Separator Sheets

NextGen® Document Management User Guide,

Set Up Document Fields

Document fields provide keys that you can use to file and retrieve documents and images in NextGen® Document Management. You can create the following field types: System fields, or key fields, that locate specific person information in the database. For example, when you specify a person number, the other system field data such as last name and first name are retrieved automatically. The key fields are: encounter number, person number, and MRN. User defined fields that are not linked to any person demographic values. You can enter any value you want for a user-defined field. Open File Maintenance. In Master Files, select System, and then select Document Fields. The Document Fields List window opens. Select the open menu button, and then select New. The Document Field window opens. In Description, enter the field name you want to create. To designate the field type, select either the System or User-Defined option. For a system-defined field, select a name that you want to associate with

NextGen® Document Management User Guide,

Assign Barcodes to Document Types

You can assign specific barcodes to different document types. When you scan a document with a barcode, NextGen® Document Management automatically assigns a document type to the image according to the cross-reference configuration that is set up in the Document Types master file. NextGen® Document Management can also file the document to the correct patient if the document uses one of the patient barcodes supported for pre-printed barcodes. Note: The barcode that displays on the image does not require a separator sheet. The patient pre-printed barcodes require NGA prefix followed by the type of the barcodes and the actual value. You can map the existing barcodes to NextGen® Document Management document types. You can also print the patient barcodes on labels and add them on the documents. After barcodes are scanned, pages with the pre-printed barcodes are imported to NextGen® Document Management. Open File Maintenance. In Master Files, select System > Document Management, and then selec

Create Barcode Separator Sheets

Before you begin

Recommendations

Print Barcode Form Templates

Add Patient Pre-Printed Barcodes to Existing Form Templates

Turn on Barcode Recognition for Barcode Separator Sheets

Scanning Support for Barcode Separator Sheets

Set Up Document Fields

Assign Barcodes to Document Types

Create Barcode Separator Sheets

Before you begin

Print Barcode Form Templates

Add Patient Pre-Printed Barcodes to Existing Form Templates

Turn on Barcode Recognition for Barcode Separator Sheets

Scanning Support for Barcode Separator Sheets

Set Up Document Fields

Assign Barcodes to Document Types