Print Barcode Form Templates

NextGen® Document Management User Guide,

Create Barcode Separator Sheets

Before you begin Make sure that the document type you want to display in barcode form on the separator sheet includes Medical Record Number, Person Number, and Encounter Number fields, and these fields are configured for auto search. Create a form template that includes data fields that display with a barcode font. To create barcode form templates, refer to Print Barcode Form Templates You can include the patient and document type on one sheet or have them on separate sheets. NextGen® Document Management supports the following patient barcode data fields on separator sheets: Patient Medical Record # (for example, NGMRN:000000001234) Person Number (for example, NGPN:1234) Encounter Number (for example, NGEN:1234) Open File Maintenance. In Master Files, select System, and then select Form Templates. In Form Templates List, select the open menu button, and then select New. The Form Design window opens. On the toolbar, select Insert Data Field. The NextGen Data Repository window opens. Nex

NextGen® Document Management User Guide,

Add Patient Pre-Printed Barcodes to Existing Form Templates

Before you begin The existing forms must have data fields that display in a barcode font. Open File Maintenance. In Master Files, select System, and then select Form Templates. In Form Templates List, double-click the template that you want to add the patient barcodes to.The Form Design window opens. On the toolbar, select Insert Data Field.The NextGen Data Repository window opens. Select the following data fields and drag them onto the form: Patient Information > Patient Medical Record # and Person Number (Doc Mgmt Separator). Encounter Information > Encounter Number (Doc Mgmt Separator). Note: Place the data field on the form one inch from the top and left side of the form. Make sure to have a one-inch space between the subsequent data fields. On the form, right-click one of the data fields, and then select Font > All Data Fields. The Font window opens. Select the WASP 39 MC font, the Regular font style, and the 28 point size. Barcode settings in the Font window Select OK. All the da

NextGen® Document Management User Guide,

Scanning Support for Barcode Separator Sheets

NextGen® Document Management supports scanning of documents to which you can insert the barcode separator sheets. Barcodes Prefix Example Medical record number NGMRN: NGMRN:000000001234 NextGen person number NGPN: NGPN:1234 Encounter number NGEN: NGEN:1234 Document type using guid DT DTBACD2F6D-ED4F-4939-AB19-9CE104C4EC1A Document type using description NGDT: NGDT:Patient Progress Notes Parent topic: Create Barcode Separator Sheets Related tasks Turn on Barcode Recognition for Barcode Separator Sheets

NextGen® Document Management User Guide,

Turn on Barcode Recognition for Barcode Separator Sheets

Before you begin Create and print the separator sheets by setting up form templates that include data fields configured to display document type in a barcode font. You can set up NextGen® Document Management to read barcodes printed on separator sheets that are inserted into documents. The barcodes can correspond to document types or patients. After the barcodes are scanned, the separator sheets are not imported to NextGen® Document Management. When NextGen® Document Management scans the barcode, it automatically inserts the barcode value into the correct document type field for filing. Note: You must apply a NextGen® Document Management Barcode Engine User License to each user you want to perform barcode scanning in NextGen® Document Management. For instructions on applying NextGen licenses, go to NextGen Healthcare Success Community and download the System Administration Guide for NextGen® Enterprise and File Maintenance Guides for NextGen® Enterprise. Note: The pre-printed and separ

NextGen® Document Management User Guide,

Assign Barcodes to Document Types

You can assign specific barcodes to different document types. When you scan a document with a barcode, NextGen® Document Management automatically assigns a document type to the image according to the cross-reference configuration that is set up in the Document Types master file. NextGen® Document Management can also file the document to the correct patient if the document uses one of the patient barcodes supported for pre-printed barcodes. Note: The barcode that displays on the image does not require a separator sheet. The patient pre-printed barcodes require NGA prefix followed by the type of the barcodes and the actual value. You can map the existing barcodes to NextGen® Document Management document types. You can also print the patient barcodes on labels and add them on the documents. After barcodes are scanned, pages with the pre-printed barcodes are imported to NextGen® Document Management. Open File Maintenance. In Master Files, select System > Document Management, and then selec

Help Guide for NextGen® Enterprise PM 8

Forms and Labels

Forms and Labels can be created in File Maintenance and then printed for an individual patient, or for multiple patients in NextGen® Enterprise PM. Any type of form that is used by a practice can be created in the Forms master file, or the Forms Enhanced master file. Some forms may be used to gather information from a patient, such as an intake form. Other forms may be used to provide information to a patient or to their insurance provider. Each form is created using a combination of free-text verbiage for static information on the form, and data fields that are automatically populated with patient-specific information when the form is printed. Labels that are used by a practice can be created in the Label Templates master file. Examples include mailing labels, chart labels and specimen labels. Similar to forms, each label is created using a combination of free-text verbiage for static information on the label, and data fields that are automatically populated with patient-specific info

Print Barcode Form Templates

Recommendations

Create Barcode Separator Sheets

Add Patient Pre-Printed Barcodes to Existing Form Templates

Scanning Support for Barcode Separator Sheets

Turn on Barcode Recognition for Barcode Separator Sheets

Assign Barcodes to Document Types

Forms and Labels

Create Barcode Separator Sheets

Add Patient Pre-Printed Barcodes to Existing Form Templates

Scanning Support for Barcode Separator Sheets

Turn on Barcode Recognition for Barcode Separator Sheets

Assign Barcodes to Document Types

Forms and Labels