Add or Modify a NDC Library

Help Guide for NextGen® Enterprise PM 8

Import a CSV File into the NDC Library

To import NDC data records from an Excel file, you must save the file in CSV format, remove column headers, remove all commas, and arrange the columns in the order specified in this procedure. Before importing a file, the file must meet the following requirements: The file must be in a comma delimited format (.csv). The file must have eight columns arranged in the following order from left to right: Effective Date - If you import expired effective dates, the entries do not display as an option when you select an NDC from the charge entry screen. Only entries with a current or future effective date are displayed. Expiration Date - Type the expiration date 99/99/9999. The 99/99/9999 date becomes 12/31/2099 when you import the file. NDC Id - Type the correct NDC Identification code. CPT4 Code - If two entries with the same CPT4 code have overlapping dates, only one entry is imported, and a message of invalid date range displays. NDC Description - Type an NDC description with less than 250

Help Guide for NextGen® Enterprise PM 8

Delete NDCs from an NDC Library

Open an NDC library. In the Filter Criteria section, select one of the following methods for looking up the NDC you want to delete: NDC (number) Description CPT4 Select the NDC or CPT4 from the list or begin typing the values in the search field. As you type, the list displays only the matching records. Continue typing until the list contains only the values you want to delete. Click the open menu button, and then click Delete. The following message displays: You are about to delete a record of this library. Are you sure you want to continue? Click Yes. Parent topic: NDC Library

File Maintenance Help for NextGen® Enterprise 8

Create or Modify an NDC Library in File Maintenance

Use the NDC library to create new NDC libraries or modify existing libraries. Refer to the Importing a CSV File into the NDC Library procedure for instructions on how to import NDC codes from an Excel file. In File Maintenance, select Libraries from the List Launcher or the menu bar and then select NDC. The NDC List window opens. From the NDC List window, do one of the following: To add a new item, select open menu button , and then select New. To modify an item, select the library you want to open and then select open menu button or double-click the selection. Note: The library with the green check mark is the default library for the practice. The NDC List Maintenance window opens. To search for an existing NDC code, use Filter Criteria section and select one of the following options: NDC ID Description CPT4 Enter or modify the NDC information according to the following list. You can enter NDC data by doing one of the following: Manually entering data records Creating a comma delimite

Help Guide for NextGen® Enterprise PM 8

NDC Library

The NDC (National Drug Code) library enables you to create an NDC drug product list to help you manage billing for drugs that are given in the clinic. In addition, the library enables you to define the relationships between NDC and CPT4 codes. NDC is a universal product identifier for human drugs. Each drug product listed is assigned a unique 11-digit, 3-segment number. This number, known as the NDC identifies the labeler/vendor, product, and trade package size. The NDC Library provides the capability to: Have multiple NDCs for a SIM Populate a claim with an NDC from NextGen® Enterprise EHR Import NDCs from the published CMS list Display NDC codes from the NDC library on the Drugs tab of the Service Item Library Maintenance window. Display NDC data lines for an imported charge in Charge Entry on the NDC Data for this Charge window. CAUTION: To enable the NDC feature for use in your practice, you must first select a default NDC library in Libraries Practice Preferences. NDC Library Secu

Help Guide for NextGen® Enterprise PM 8

NDC Listing Report

The NDC Listing report includes information from the NDC library in File Maintenance. Information on the report pulls from the NDC List Maintenance window for each library. The report includes the following information: Column Description Data Populates From Lib Name Library Name NDC List Name field NDC Id NDC ID NDC Id column NDC Desc NDC Description NDC Description column CPT4 CPT4 CPT4 column DrugPrice Dug Unit Price Drug Unit Price column BasisOfMeasure Basis of Measure Basis of Measure column Drug Count Drug Unit Count Drug Unit Count column Eff Dt Effective Date Eff Date column Exp Dt Expiration Date Exp Date column Created By Created By Modification Information Crt Dt Create Date Modification Information Modified By Last Modified By Modification Information Mod Dt Last Modified Date Modification Information Deleted Delete Indicator Displays Y for NDC IDs that have been deleted (hidden) Filter 2 Use columns to filter data on the report. Column filter options include the following

File Maintenance Help for NextGen® Enterprise

NDC Listing Report

The NDC Listing report includes information from the NDC library in File Maintenance. Information on the report pulls from the NDC List Maintenance window for each library. The report includes the following information: Column Description Data Populates From Lib Name Library Name NDC List Name field NDC Id NDC ID NDC Id column NDC Desc NDC Description NDC Description column CPT4 CPT4 CPT4 column DrugPrice Dug Unit Price Drug Unit Price column BasisOfMeasure Basis of Measure Basis of Measure column Drug Count Drug Unit Count Drug Unit Count column Eff Dt Effective Date Eff Date column Exp Dt Expiration Date Exp Date column Created By Created By Modification Information Crt Dt Create Date Modification Information Modified By Last Modified By Modification Information Mod Dt Last Modified Date Modification Information Deleted Delete Indicator Displays Y for NDC IDs that have been deleted (hidden) Filter 2 Use columns to filter data on the report. Column filter options include the following

Add or Modify a NDC Library

Recommendations

Import a CSV File into the NDC Library

Delete NDCs from an NDC Library

Create or Modify an NDC Library in File Maintenance

NDC Library

NDC Listing Report

NDC Listing Report

Import a CSV File into the NDC Library

Delete NDCs from an NDC Library

Create or Modify an NDC Library in File Maintenance

NDC Library

NDC Listing Report

NDC Listing Report