Information Needed for the UDS Report

Help Guide for NextGen® Enterprise PM 8

Do's and Don'ts for the UDS Report

Invoices Invoices should only be used for charges that are not considered face-to-face encounters with a provider. For example, attorney fees, medical records fees, etc. Invoice charges cannot be reported on the UDS report because there is no encounter associated to an invoice. Unapplied Credits Encounter-level unapplied credits can be used since they can be tied to a provider and location in NextGen® Enterprise PM and can therefore be reported correctly on the UDS report. Account-level unapplied credits should not be used because they cannot be tied to a Provider and Location in NextGen® Enterprise PM and therefore cannot be reported correctly on the UDS Report. To prevent users from entering patient payments as account-level unapplied credits, security access in System Administrator can be setup for the appropriate user groups as follows: Operations > Transactions > Unapplied Account Payment Addition = No Operations > Transactions > Unapplied Encounter Payment Addition = Yes Primary

Help Guide for NextGen® Enterprise PM 8

UDS Fields

In NextGen® Enterprise PM, additional fields can be enabled to capture information on patients that is required for the UDS report. When the fields are enabled, a UDS tab appears on the Add Patient Information and Modify Patient Information windows. Add Patient Information In each UDS field, you can then select the appropriate value for each patient. The values available for selection are from the corresponding master list table in File Maintenance as outlined below. UDS Field Values created in Homeless Status File Maintenance > Master Lists > Homeless Status Migrant Worker Status File Maintenance > Master Lists > Migrant Worker Status Language Barrier File Maintenance > Master Lists > Language Barrier Public Housing Primary Care File Maintenance > Master Lists > Public Housing Primary Care School Based Health Center File Maintenance > Master Lists > School Based Health Center Race File Maintenance > Master Lists > Race Ethnicity File Maintenance > Master Lists > Ethnicity Veteran Stat

Help Guide for NextGen® Enterprise PM 8

Demographic Information for UDS

The following demographics information must be collected on the Demographics tab of the Add/Modify Patient Information window for all patients in NextGen® Enterprise PM: Birth Date/Age Sex Race Preferred Language Ethnicity Zip Code The following UDS information must be collected on the UDS tab of the Add/Modify Patient Information window for all patients in NextGen® Enterprise PM: Homeless Status Migrant Worker Status Language Barrier Public Housing Primary Care School Based Health Center Veteran Status Primary Medical Coverage Note: The Race and Ethnicity fields can display on either the Demographics tab or the UDS tab of the Add/Modify Patient Information window. In Enterprise Preferences > Client Defined, select Display General to display race/ethnicity on the Demographics tab, or select Display UDS to display race/ethnicity on the UDS tab. Parent topic: Information Needed for the UDS Report

Help Guide for NextGen® Enterprise PM 8

Demographic Information for IHS

Additional fields may be used by IHS practices to meet state specific and/or other reporting needs. These fields are not required for the UDS report. The following IHS information can be collected on the Demographics tab of the Add/Modify Patient Information window for all patients in NextGen® Enterprise PM: Community Code The following IHS information can be collected on the UDS tab of the Add/Modify Patient Information window for all patients in NextGen® Enterprise PM: Tribal Affiliation Blood Quantum IHS Eligibility Status Classification/Beneficiary Descendancy Parent topic: Information Needed for the UDS Report

Help Guide for NextGen® Enterprise PM 8

Uniform Data System (UDS) Report

The summarized information below about the Uniform Data System (UDS) report was obtained from the Health Resources & Services Administration (HRSA) website. For more information, refer to the following link: http://bphc.hrsa.gov/uds/datacenter.aspx. What is the UDS Report? The Uniform Data System (UDS) is a core set of information appropriate for reviewing the operation and performance of Health Centers. What Data is Collected? The UDS tracks a variety of information, including patient demographics, services provided, staffing, clinical indicators, utilization rates, costs, and revenues. Who Reports UDS Data? UDS data is collected from health center programs which include Program Grantees and Look-a-Likes as defined in Section 330 of the Public Health Service Act. The UDS is a reporting requirement for grantees of the following HRSA primary care programs, as defined in the Public Health Service Act: Community Health Center, Section 330 (e) Migrant Health Center, Section 330 (g) Health

Help Guide for NextGen® Enterprise PM 8

Family Information for UDS

Family size and annual income are defined for a head of household. The following information must be captured on the UDS tab of the Add/Modify Head of Household Information window in NextGen® Enterprise PM for Table 4 in the UDS report: Family Size Annual Income Parent topic: Information Needed for the UDS Report

Information Needed for the UDS Report

Recommendations

Do's and Don'ts for the UDS Report

UDS Fields

Demographic Information for UDS

Demographic Information for IHS

Uniform Data System (UDS) Report

Family Information for UDS

Information Needed for the UDS Report

Do's and Don'ts for the UDS Report

UDS Fields

Demographic Information for UDS

Demographic Information for IHS

Uniform Data System (UDS) Report

Family Information for UDS