Enable Group Scheduling

Help Guide for NextGen® Enterprise PM 8

Setup Access Rights for Group Scheduling

To work with patient groups, group appointments, and group encounters in NextGen® Enterprise PM and NextGen® Enterprise EHR, users must have security access rights in System Administrator. Access System Administrator. The NextGen System Administrator window opens. On the left, select to expand an enterprise and then a practice. Select a user group within the practice. Select the Rights tab. To enable users to add or modify Patient Groups in NextGen® Enterprise PM and NextGen® Enterprise EHR, do the following: Select to expand Operations, and then select Patient Group. In the Access Rights section, select Yes. To enable users to schedule Group Appointments in NextGen® Enterprise PM, do the following: Select to expand Modules, then expand Scheduling, and then select Appointments. In the Access Rights section, select Add. To enable users to create Group Encounters in NextGen® Enterprise PM and NextGen® Enterprise EHR, do the following: Select to expand Operations, then expand Encounters,

Help Guide for NextGen® Enterprise PM 8

Quick Check In and Check Out of Group Appointment

Group check in and group check out options are added to the right-click menu on Appointment Book to facilitate quick check in and check out of the group appointment without going to Edit Group Appointment window every time a member checks in or checks out from the group appointment. These options reduce the steps taken for check in and check out of the group appointment. The Enable Group Scheduling check box must be selected in the Practice Preferences to utilize these options. The security access rights in Operations for Checkin and Checkout in System Administrator application governs the group check-in and check-out in NextGen® Enterprise PM. You can perform the following operations with these options for the group appointment: Check in of all scheduled members Check in of selected members Check out of all checked-in members Check out of selected members Quick Check In of Group Appointment You can quickly check in group appointments and create group encounter in the Appointment Book.

Help Guide for NextGen® Enterprise PM 8

Checking In Group Appointments

When a group encounter is created prior to check-in to create the individual encounters for each member in a patient group, the appropriate encounter can be linked to each patient's appointment during the check-in process. Check In Individual Appointments Created from a Group Appointment You can check in individual appointment which is a part of group appointment and the member goes through the check-in Autoflow process. Parent topic: Group Scheduling

Help Guide for NextGen® Enterprise PM 8

Group Scheduling

Group Scheduling can be used by practices that render services in a group setting. For example, a clinic may provide education, support, counseling or therapy sessions to various groups of patients. When Group Scheduling is enabled for a practice, you can create a group that includes specific patients. Then a single group appointment can be scheduled that automatically creates a separate appointment for each patient in that group. In addition, at check-in a single group encounter can be created that automatically generates separate encounters for each patient in the group. In NextGen® Enterprise PM. the primary components to Group Scheduling include the following: Patient Groups Group Appointments Group Encounters Enable Group Scheduling Setup Access Rights for Group Scheduling Patient Groups Scheduling Group Appointments You can schedule a group appointment for a group of patients for a group activity or event. Individual appointments are created for each associated member and display

Help Guide for NextGen® Enterprise PM 8

Scheduling Administration

Scheduling Administration is an important function in NextGen® Enterprise PM. The Scheduling Administration creates the Appointment Book window and helps you schedule appointments for patients in a practice. Note: When you select the Enable Enterprise Appointment Scheduling option in Practice Preferences window, the Scheduling Admin option on the Admin menu displays the following two options: Enterprise Practice The following tabs are available in the Scheduling Administration window: Classes Resources Events Event Chains Categories Weekly Templates Daily Templates For scheduling appointments on the practice level using the Appointment Search Ahead window, you must complete the configuration for the practice in Practice Scheduling Administration for each practice. For searching an appointment at the enterprise level from the Enterprise Appointment Search Ahead window, you must complete the configuration for the practices of an enterprise both in Practice Scheduling Administration and E

Help Guide for NextGen® Enterprise PM 8

Enable Programs

Open NextGen® Enterprise PM. From the Admin menu, select Preferences, and then Practice. The Practice Preferences window opens. From the Preference List, select Programs. To enable program functionality for the practice, select the Enable Programs check box. To save changes and close the window, select OK. Parent topic: Practice Preferences for Programs

Enable Group Scheduling

Recommendations

Setup Access Rights for Group Scheduling

Quick Check In and Check Out of Group Appointment

Checking In Group Appointments

Group Scheduling

Scheduling Administration

Enable Programs

Setup Access Rights for Group Scheduling

Quick Check In and Check Out of Group Appointment

Checking In Group Appointments

Group Scheduling

Scheduling Administration

Enable Programs