Update Codes from the ICD Master File

File Maintenance Help for NextGen® Enterprise 8

Add an ICDCM Code

Open File Maintenance. Select System Master Files, and then ICDCM Codes. The ICD-CM Code Search window opens. To add a new ICD code, select Open Menu , and then select New. Double-click to open the desired ICD the code. The Add/Modify ICD Code Information window opens. Complete the fields to add the ICD code. To hide an existing code, select the Hide check box. Do one of the following: To save changes and add another CPT4 code, select Next. To save changes and close the window, select OK. Note: The Next button does not display when modifying an existing code. Parent topic: ICDCM Codes

File Maintenance Help for NextGen® Enterprise 8

Add ICD Code Information Field Descriptions

You can use the table below to enter information for the ICD code. Field Description Code For a new code, enter the ICD code. This field is required. For an existing code, this field cannot be modified. Type Select either Diagnostic or Procedural for the ICD code. By default, Diagnostic is selected for imported ICD-CM codes and Procedural is selected for imported ICD-PCS codes. Class Leave blank. This feature is not used at this time. Effective Date / Expiration Date In the Effective Date field, enter the date on which the ICD code goes into effect. This field is required. In the Expiration Date field, enter the date after which the ICD code is no longer valid. This field is required. These dates ensure only valid ICD-CM codes are attached to encounters. When a user is attaching codes to an encounter in NextGen® Enterprise PM, any codes that have effective date ranges that do not include the encounter date of service are hidden and cannot be used. Because users can select diagnosis cod

File Maintenance Help for NextGen® Enterprise 8

ICDCM Code Master Report

The ICDCM Code Master report includes information from the ICDCM Codes master file in File Maintenance. Information on the report pulls from the Modify ICD Code Information window. The report includes the following information: Column Description Data Populates From Hid Delete Indicator Hide check box Y or blank Description Description Description field ICDCM ICDCM Code field Type Type Type field P (Procedural) or D (Diagnostic) Sex Code Sex Specific Code Sex Specific Code check box Y or blank Class Class Class field Com Comorbidity Indicator Comorbidity Indicator check box Y or blank I/O OutPatient Indicator OutPatient Indicator check box Y or blank Note Notes Note field Risk Adj Ind Risk Adjust Indicator Risk Adjust Indicator check box Y or blank Eff Dt Effective Date Effective Date field Exp Dt Expiration Date Expiration Date field ICD Type Diagnosis Type ICD Type button ICD 9 or ICD 10 Specificity Ind Specificity Indicator Specificity Indicator check box Y or blank Diag EOC Diag Ep

File Maintenance Help for NextGen® Enterprise 8

Modify or Search an ICDCM Code

Open File Maintenance. Select System Master Files, and then ICDCM Codes. The ICD-CM Code Search window opens. In the Search Method section, select one of the following search methods: Code or Description. Select the Search for keyphrase anywhere in the item check box if you want to see codes that contain a specific word or phrase anywhere in the description. In the Type the first letter(s) of the item you want to locate field, enter what you want to search for. The matching results list as you type. Note: You can enter an asterisk ( *) to list all records. Double-click to open the desired ICD the code. The Add/Modify ICD Code Information window opens. Complete the fields to add the ICD code. To hide an existing code, select the Hide check box. Do one of the following: To save changes and add another CPT4 code, select Next. To save changes and close the window, select OK. Note: The Next button does not display when modifying an existing code. Parent topic: ICDCM Codes

File Maintenance Help for NextGen® Enterprise

Update Codes from the ICD Master File

Use this procedure to add ICD codes from the master file into the selected library. This process gives you the option of importing either the ICD-9 or ICD-10 codes from the master file into the selected library. You can choose to enter codes by category by using the ICD and Thru ICD codes, the date the codes are to become effective, or the expiration date. In the File Maintenance, open Libraries > Diagnosis Codes > select the desired library. The Diagnosis Code Library Maintenance window opens. In the ICD field, select the Question Mark icon. The ICD-CM Code Search window opens. Search for the ICD code. Right-click on the code and select Update Eff/Exp Dates. The Update Eff/Exp Dates window opens. Complete the fields on the Update Eff/Exp Dates window. For more information, refer to Update Eff/Exp Dates Field Descriptions. Select OK. A confirmation message displays that you are about to change the effective/expiration dates for the ICD Codes. Do one of the following: Select Yes to chan

File Maintenance Help for NextGen® Enterprise 8

Update Eff/Exp Dates Field Descriptions

Use the following table to define filter criteria in the GEMS Filter options section of the window. Field Description ICD Type Select one of the following: ICD-10 ICD-9 ICD Enter the first code in the range of codes that you want to change either the effective or expiration date. Thru ICD Enter the last code in the range of codes that you want to to change either the effective or expiration date. Select Codes Effective On: Enter the date the codes became active. New Date Properties section Select one of the following: Eff Date Only - to activate the Eff Date Only Exp Date Only - to activate the Exp Date Only Both - to activate the Eff Date Only and the Exp Date Only Effective Date Enter the date you want the ICD codes to become active. Expiration Date Enter the date you want the ICD codes to expire. Parent topic: Update Codes from the ICD Master File

Update Codes from the ICD Master File

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