Exporting Reports

File Maintenance Help for NextGen® Enterprise

Exporting Reports

To take advantage of the additional features of other software applications, you can export reports to different file formats. For example, with the format in: Excel: You can manipulate the data and save it as a chart or graph. Microsoft® Excel is a popular option for graphing because you cannot save a graphed report in the report Chart Designer or Wizard. HTML: You can distribute report data so that any recipient with an Internet browser can open and review the data. An ASCII file: The report data imported into it contains the raw, unformatted data of the report. You can then import this raw data into numerous other applications for manipulation and formatting. Note: Some of the formatting can change after a report is exported to Excel or HTML. You might have to adjust the columns if they are too narrow in the exported file. Export Reports Log Files Parent topic: Reports in File Maintenance

Help Guide for NextGen® Enterprise PM 8

Exporting Reports

To take advantage of the additional features of other software applications, you can export reports to different file formats. For example, with the format in: Excel: You can manipulate the data and save it as a chart or graph. Microsoft® Excel is a popular option for graphing because you cannot save a graphed report in the report Chart Designer or Wizard. HTML: You can distribute report data so that any recipient with an Internet browser can open and review the data. An ASCII file: The report data imported into it contains the raw, unformatted data of the report. You can then import this raw data into numerous other applications for manipulation and formatting. Note: Some of the formatting can change after a report is exported to Excel or HTML. You might have to adjust the columns if they are too narrow in the exported file. Export Reports Log Files Parent topic: Reports in File Maintenance

File Maintenance Help for NextGen® Enterprise 8

Export Reports

Display the report you want to export. Slect one of the following icons for the format you want to use: to export to Excel to export to ASCII to export to HTML The Export Data to window opens. In the Save in field, select the drive and directory you want to save the file to. Type the file name for the report. The extension automatically appends to the file name. Select Save. Parent topic: Exporting Reports

Help Guide for NextGen® Enterprise PM 8

Export Reports

Display the report you want to export. Slect one of the following icons for the format you want to use: to export to Excel to export to ASCII to export to HTML The Export Data to window opens. In the Save in field, select the drive and directory you want to save the file to. Type the file name for the report. The extension automatically appends to the file name. Select Save. Parent topic: Exporting Reports

File Maintenance Help for NextGen® Enterprise

Export Reports

Display the report you want to export. Slect one of the following icons for the format you want to use: to export to Excel to export to ASCII to export to HTML The Export Data to window opens. In the Save in field, select the drive and directory you want to save the file to. Type the file name for the report. The extension automatically appends to the file name. Select Save. Parent topic: Exporting Reports

Help Guide for NextGen® Enterprise PM 8

Graph a Report

After generating a report, you can graph the report to see the report data in a graphical format. Select the Graph Report button on the Report toolbar. The report graph window opens. In the Select row for the graph field, from the drop-down list, select one of the rows from your report to use as your X axis. In the Select column for the graph field, from the drop-down list, select one of the columns from your report to use as your Y axis. Select Graph. A graph of the report appears. At this point, you can do one of the following:you can select from the two toolbar buttons that display on the graph window: Print or Exit. You can select Print or Exit. You can right-click to display the Chart Formatting shortcut menu. Formatting a Report Graph Parent topic: Report Toolbar

Exporting Reports

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Exporting Reports

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Graph a Report