Collection Letters Export Header Field Indicators
Collection letters are those letters that are listed in the Demand Account and Demand Encounter letter type categories, which are listed in the drop-down list of the Letter Type field on the Letters dialog box. The menu items differ depending on whether you selected the Demand Account and Demand Encounter letter type.
| Primary Field Indicator | Secondary Field Indicator | Description |
|---|---|---|
| Practice Demand Account
Demand Encounter
| Prac_Name | Practice Name |
| Prac_Addr1 | Practice Address (the first line) | |
| Prac_Addr2 | Practice Address (the second line) | |
| Prac_CityStZip | Practice City, State, and Zip code | |
| Prac_Bill_Msg * This displays if you selected a Demand Account letter type | Practice Bill Message (practice default header information message located in the Statements Practice Preferences) | |
| Prac_Info * This displays if you selected a Demand Encounter letter type | Practice Bill Message (practice default header information message located in the Statements Practice Preferences) | |
| Prac_Zip | Practice Zip code | |
| Prac_Phone | Practice Phone number | |
| Guarantor
Demand Account
Demand Encounter
| Guar_Name | Guarantor Name (full name of the guarantor) |
| Guar_Addr1 | Guarantor Address (the first line) | |
| Guar_Addr2 | Guarantor Address (the second line) | |
| Guar_CityStZip | Guarantor City, State, Zip code | |
| Guar_Country | Guarantor Country | |
| Guar_FirstName | Guarantor First Name | |
| Guar_ZIP | Guarantor Zip code | |
| Guar_AcctID * This displays if you selected a Demand Account letter type | Guarantor Account Identification Number | |
| PayThisAmt | Pay This Amount (the amount of money that is expected to be paid - does not include bad debt encounter amounts) | |
| Guar_Phone | Guarantor Phone Number | |
| Guar_NickName | Guarantor Nickname | |
| Account
Demand Account
Demand Encounter
| Last_Stmt_Date | Last Statement Date (date the last statement was sent) |
| Last_Letter_Date | Last Letter Date (date the last letter was sent for the account) | |
| Next_Stmt_Date | Next Statement Date (date the next statement for this account will be sent) | |
| Acct_Status * This displays if you selected a Demand Account letter type | Status of the Account | |
| Status * This displays if you selected a Demand Encounter letter type | Status of the Account | |
| The remaining menu items listed display only if you selected a Demand Account letter type | ||
| Ins1_Bal | Insurance 1 Balance (the balance due from the primary insurance) | |
| Ins2_Bal | Insurance 2 Balance (the balance due from the secondary insurance, if applicable) | |
| Ins3_Bal | Insurance 3 Balance (the balance due from the secondary insurance, if applicable) | |
| All_Ins_Bal | All Insurance Balance (the total balance due from all applicable insurances) | |
| Pat_Bal | Patient Balance | |
| Total_Bal | Total Balance (the total balance due from insurance and the patient) | |
| Encounter
* This option is only available if you selected Demand Encounter letter
| Ins1Bal | Insurance 1 Balance (the balance due from the primary insurance) |
| Ins2Bal | Insurance 2 Balance (the balance due from the secondary insurance, if applicable) | |
| Ins3Bal | Insurance 3 Balance (the balance due from the secondary insurance, if applicable) | |
| AllInsBal | All Insurance Balance (the total balance due from all applicable insurances) | |
| PatBal | Patient Balance | |
| TotalBal | Total Balance (the total balance due from insurance and the patient) | |
| EncounterNbr | Encounter ID number | |
| Encounter_Date | Encounter Date | |
| Enc_Status | Encounter Status | |
| Attending | Attending (the name of the attending physician) | |
| Patient
* This option is only available if you selected Demand Encounter letter
| Pat_Name | Patient Name (full name of patient) |
| Pat_Addr1 | Patient Address (the first line) | |
| PatAddr2 | Patient Address (the second line) | |
| PatCityStZip | Patient City, State, and Zip code | |
| Pat_Country | Patient Country | |
| Pat_FirstName | Patient First Name | |
| Pat_NickName | Patient Nickname | |
| Chart
* This option is only available if you selected Demand Encounter letter
| MedRecNbr | Medical Record Number |
| Chart_Last_Ltr_Date | Chart Last Letter Date (date the last letter was sent regarding this chart) | |