Collection Letters Export Header Field Indicators

Collection letters are those letters that are listed in the Demand Account and Demand Encounter letter type categories, which are listed in the drop-down list of the Letter Type field on the Letters dialog box. The menu items differ depending on whether you selected the Demand Account and Demand Encounter letter type.

Primary Field Indicator	Secondary Field Indicator	Description
Practice Demand Account Demand Encounter	Prac_Name	Practice Name
	Prac_Addr1	Practice Address (the first line)
	Prac_Addr2	Practice Address (the second line)
	Prac_CityStZip	Practice City, State, and Zip code
	Prac_Bill_Msg * This displays if you selected a Demand Account letter type	Practice Bill Message (practice default header information message located in the Statements Practice Preferences)
	Prac_Info * This displays if you selected a Demand Encounter letter type	Practice Bill Message (practice default header information message located in the Statements Practice Preferences)
	Prac_Zip	Practice Zip code
	Prac_Phone	Practice Phone number
Guarantor Demand Account Demand Encounter	Guar_Name	Guarantor Name (full name of the guarantor)
	Guar_Addr1	Guarantor Address (the first line)
	Guar_Addr2	Guarantor Address (the second line)
	Guar_CityStZip	Guarantor City, State, Zip code
	Guar_Country	Guarantor Country
	Guar_FirstName	Guarantor First Name
	Guar_ZIP	Guarantor Zip code
	Guar_AcctID * This displays if you selected a Demand Account letter type	Guarantor Account Identification Number
	PayThisAmt	Pay This Amount (the amount of money that is expected to be paid - does not include bad debt encounter amounts)
	Guar_Phone	Guarantor Phone Number
	Guar_NickName	Guarantor Nickname
Account Demand Account Demand Encounter	Last_Stmt_Date	Last Statement Date (date the last statement was sent)
	Last_Letter_Date	Last Letter Date (date the last letter was sent for the account)
	Next_Stmt_Date	Next Statement Date (date the next statement for this account will be sent)
	Acct_Status * This displays if you selected a Demand Account letter type	Status of the Account
	Status * This displays if you selected a Demand Encounter letter type	Status of the Account
	The remaining menu items listed display only if you selected a Demand Account letter type
	Ins1_Bal	Insurance 1 Balance (the balance due from the primary insurance)
	Ins2_Bal	Insurance 2 Balance (the balance due from the secondary insurance, if applicable)
	Ins3_Bal	Insurance 3 Balance (the balance due from the secondary insurance, if applicable)
	All_Ins_Bal	All Insurance Balance (the total balance due from all applicable insurances)
	Pat_Bal	Patient Balance
	Total_Bal	Total Balance (the total balance due from insurance and the patient)
Encounter * This option is only available if you selected Demand Encounter letter	Ins1Bal	Insurance 1 Balance (the balance due from the primary insurance)
	Ins2Bal	Insurance 2 Balance (the balance due from the secondary insurance, if applicable)
	Ins3Bal	Insurance 3 Balance (the balance due from the secondary insurance, if applicable)
	AllInsBal	All Insurance Balance (the total balance due from all applicable insurances)
	PatBal	Patient Balance
	TotalBal	Total Balance (the total balance due from insurance and the patient)
	EncounterNbr	Encounter ID number
	Encounter_Date	Encounter Date
	Enc_Status	Encounter Status
	Attending	Attending (the name of the attending physician)
Patient * This option is only available if you selected Demand Encounter letter	Pat_Name	Patient Name (full name of patient)
	Pat_Addr1	Patient Address (the first line)
	PatAddr2	Patient Address (the second line)
	PatCityStZip	Patient City, State, and Zip code
	Pat_Country	Patient Country
	Pat_FirstName	Patient First Name
	Pat_NickName	Patient Nickname
Chart * This option is only available if you selected Demand Encounter letter	MedRecNbr	Medical Record Number
	Chart_Last_Ltr_Date	Chart Last Letter Date (date the last letter was sent regarding this chart)

Primary Field Indicator	Secondary Field Indicator	Description
Practice Demand Account Demand Encounter	Prac_Name	Practice Name
	Prac_Addr1	Practice Address (the first line)
	Prac_Addr2	Practice Address (the second line)
	Prac_CityStZip	Practice City, State, and Zip code
	Prac_Bill_Msg * This displays if you selected a Demand Account letter type	Practice Bill Message (practice default header information message located in the Statements Practice Preferences)
	Prac_Info * This displays if you selected a Demand Encounter letter type	Practice Bill Message (practice default header information message located in the Statements Practice Preferences)
	Prac_Zip	Practice Zip code
	Prac_Phone	Practice Phone number
Guarantor Demand Account Demand Encounter	Guar_Name	Guarantor Name (full name of the guarantor)
	Guar_Addr1	Guarantor Address (the first line)
	Guar_Addr2	Guarantor Address (the second line)
	Guar_CityStZip	Guarantor City, State, Zip code
	Guar_Country	Guarantor Country
	Guar_FirstName	Guarantor First Name
	Guar_ZIP	Guarantor Zip code
	Guar_AcctID * This displays if you selected a Demand Account letter type	Guarantor Account Identification Number
	PayThisAmt	Pay This Amount (the amount of money that is expected to be paid - does not include bad debt encounter amounts)
	Guar_Phone	Guarantor Phone Number
	Guar_NickName	Guarantor Nickname
Account Demand Account Demand Encounter	Last_Stmt_Date	Last Statement Date (date the last statement was sent)
	Last_Letter_Date	Last Letter Date (date the last letter was sent for the account)
	Next_Stmt_Date	Next Statement Date (date the next statement for this account will be sent)
	Acct_Status * This displays if you selected a Demand Account letter type	Status of the Account
	Status * This displays if you selected a Demand Encounter letter type	Status of the Account
	The remaining menu items listed display only if you selected a Demand Account letter type
	Ins1_Bal	Insurance 1 Balance (the balance due from the primary insurance)
	Ins2_Bal	Insurance 2 Balance (the balance due from the secondary insurance, if applicable)
	Ins3_Bal	Insurance 3 Balance (the balance due from the secondary insurance, if applicable)
	All_Ins_Bal	All Insurance Balance (the total balance due from all applicable insurances)
	Pat_Bal	Patient Balance
	Total_Bal	Total Balance (the total balance due from insurance and the patient)
Encounter * This option is only available if you selected Demand Encounter letter	Ins1Bal	Insurance 1 Balance (the balance due from the primary insurance)
	Ins2Bal	Insurance 2 Balance (the balance due from the secondary insurance, if applicable)
	Ins3Bal	Insurance 3 Balance (the balance due from the secondary insurance, if applicable)
	AllInsBal	All Insurance Balance (the total balance due from all applicable insurances)
	PatBal	Patient Balance
	TotalBal	Total Balance (the total balance due from insurance and the patient)
	EncounterNbr	Encounter ID number
	Encounter_Date	Encounter Date
	Enc_Status	Encounter Status
	Attending	Attending (the name of the attending physician)
Patient * This option is only available if you selected Demand Encounter letter	Pat_Name	Patient Name (full name of patient)
	Pat_Addr1	Patient Address (the first line)
	PatAddr2	Patient Address (the second line)
	PatCityStZip	Patient City, State, and Zip code
	Pat_Country	Patient Country
	Pat_FirstName	Patient First Name
	Pat_NickName	Patient Nickname
Chart * This option is only available if you selected Demand Encounter letter	MedRecNbr	Medical Record Number
	Chart_Last_Ltr_Date	Chart Last Letter Date (date the last letter was sent regarding this chart)

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