Deactivate a User

System Administrator Help

Reactivate Users

A user becomes automatically deactivated when he or she has not logged onto any of the NextGen® Enterprise Healthcare applications in a specified period of time. The user cannot log on again until he or she is reactivated. Reactivated users return to the groups that they were originally assigned to. Select the inactive user. On the Edit menu, select Reactivate User. For information about setting the deactivate period, see Inactive User Options section in Password Requirements. Parent topic: Organizing Your Internal Structure

System Administrator Help

Set Up Password Requirements

You can set global requirements for user passwords. From the main menu, select View, and then select Password Requirements. The Password Requirements window appears. Enter the following field information, then select OK. Password Requirements If you set the requirements, they take effect only for new user setup and when existing users decide to change their passwords. Field Description Require Alphabetical Characters Select this check box to require the use of both letters and numbers in a user password. No special characters such as & or # would be allowed. Require Numeric Characters Select this check box to require the use of at least one numeric character in a user password. Require Mixed Case Select this check box to require the use of upper and lower case characters in a user password. Require Punctuation Select this check box to require the use of punctuation in a user password. Users will be able to use any of the following symbols in the password: ! " ' ( ) , - . : ; ? [ ] / \

System Administrator Help

Reassigning Pending PAQ Items and Tasks of Deactivated Users

When you deactivate a user in System Administrator, you can reassign their pending PAQ items and tasks to other users. System Administrator enables you to view a list of available delegates and assign the pending items and tasks without having to exit the application. In System Administrator, you can select the user that you want to deactivate, and after performing a delegate check, you can view the list of pending PAQ items and tasks to be reassigned. Notes:Before deactivating a user, the pending PAQ items and NextGen Enterprise tasks must be reassigned to an active user. If the list of pending PAQ items inNextGen® Enterprise EHRincludes multi-user sign off PAQ items (multi-user sign off PAQ items are listed as pending), then more pending PAQ items are listed inNextGen® Enterprise EHRthan in System Administrator. This is because the pending PAQ items in System Administrator are listed only for reassigning other users to a deactivated user's pending PAQ items. Multi-user sign off PAQ i

System Administrator Help

Remove and Delete Users

You can remove or deactivate a user, but you cannot permanently remove users from the system. Removing a user means removing the user from one group while he or she remains a member of at least one other group. Deactivating a user means removing the user from all groups, practices, and enterprises. You can still view deactivated users and restore them to the groups they were last assigned to. Remove a User from a Group Deactivate a User Reassigning Pending PAQ Items and Tasks of Deactivated Users You can reassign the pending PAQ items and tasks of deactivated users to other users. Remove the last user from a practice View a Group's Deactivated Users You can view all the users who have been deactivated from a specific group. Parent topic: Organizing Your Internal Structure

System Administrator Help

Administration Operations

Subgroup Used in Description Advanced Audit Setup NextGen® Enterprise PM & NextGen® Enterprise EHR Enables users to access Advanced Audit Setup from the NextGen® Enterprise and NextGen® Enterprise PM applications. Association Maintenance NextGen® Enterprise PM & NextGen® Enterprise EHR Enables users to create and modify associations in the System Administrator application. Change Password NextGen® Enterprise PM Enables users to change their passwords. Copy User Preferences NextGen® Enterprise PM Enables users to copy user preferences, work flow module preferences and PAQ custom rules from one user to another user or user group profile. Edit NextGen® Enterprise EHR Component Profiles NextGen® Enterprise EHR Enables users to edit the Graphical Exam Tool (GET) profile. If access rights are set to Yes, the Settings option on the GET tool is enabled; if access rights are set to No, the option is disabled. External Application Setup NextGen® Enterprise EHR Enables administrators to grant use

NextGen® Enterprise EHR Help

Select Task Recipients for New Task trigger

When you execute an Add New Task trigger, the Select Task Recipients window may open, enabling you to select one or more users or workgroups to assign the task to. The Available Users/Workgroups pane contains folders for Favorites, Workgroups, and All Users. Note: The display of task recipients can be practice-specific. For assistance with system settings, contact your system administrator. If you do not select a recipient for the task you are creating, the task is assigned to you. For more information on setting up workgroups and favorites, go to NextGen Healthcare Success Community and download the latest Workflow Module Guide for NextGen® Enterprise EHR. From the Priority list, select one of the following: High Normal Low (default) To assign the task to users under Favorites, do one of the following: To assign the task to all favorite users, select the Favorites folder, and then select Add . Expand the Favorites folder, and select each user to be assigned the task. Select Add. Your

Deactivate a User

Recommendations

Reactivate Users

Set Up Password Requirements

Reassigning Pending PAQ Items and Tasks of Deactivated Users

Remove and Delete Users

Administration Operations

Select Task Recipients for New Task trigger

Reactivate Users

Set Up Password Requirements

Reassigning Pending PAQ Items and Tasks of Deactivated Users

Remove and Delete Users

Administration Operations

Select Task Recipients for New Task trigger