Managing External System Information

Window:	NextGen® Enterprise EHR	NextGen® Enterprise PM	NextGen® Optical Management
Person Information	Yes	Yes	N/A
Patient Information	Yes	Yes	Yes

NextGen® Enterprise EHR Help

Managing Employer Information

On the Employer tab, you can enter employer information for a person or patient, including the name, address, and phone and fax numbers for the employer. In addition, you can enter the person or patient's occupation and employment status. Information on the Employer tab is stored at the system level; therefore, all practices in all enterprises share the same information for a person or patient. The Employer tab is available as follows: Window: NextGen® Enterprise EHR NextGen® Enterprise PM NextGen® Optical Management Person Information Yes Yes N/A Patient Information Yes Yes No For more information on setting up Employers, go to the NextGen Healthcare Success Community, and download the File Maintenance Master Lists Guide for NextGen Enterprise. Add an Employer Modify an Employer Delete an Employer Flag an Employer as Primary Parent topic: Management of Demographic Records

NextGen® Enterprise EHR Help

Managing Demographic Information

On the Demographics tab, you can enter general information for a person or patient, such as address, demographics, contact phone numbers, contact, insurance, and notification methods for the patient. If your practice is licensed for EDI, the link appears on this window. When you select the link, the EDI Messaging window opens where you can view the patient's notification preferences for balance reminders, appointment reminders, and recall plans. Information on the Demographics tab is stored at the system level; therefore, all practices in all enterprises share the same information for a person or patient. The Demographics tab is available as follows: Window NextGen® Enterprise EHR NextGen® Enterprise PM NextGen® Optical Management Person Information Yes Yes N/A Patient Information Yes Yes Yes Demographic Information in a Person or Patient Profile Demographic information for a person or patient includes identifying information, contact information, and insurance information. Managing an

NextGen® Enterprise EHR Help

Managing Pharmacy Information

On the Pharmacy tab, you can enter up to two preferred pharmacies for a patient. Pharmacy information includes name, address, and phone and fax numbers. The information is saved for established patients with an existing chart, and for new patients when the chart is created. Information on the Pharmacy tab is stored at the practice level; therefore, each practice can enter and maintain different information for a patient. Note: Pharmacies entered from the Patient Information window update the Patient Demographics template for the patient in NextGen® Enterprise EHR, and vice versa. The Pharmacy tab is available as follows: Window: NextGen® Enterprise EHR NextGen® Enterprise PM NextGen® Optical Management Person Information No No N/A Patient Information Yes Yes Yes For more information on setting up pharmacies, go to the NextGen Healthcare Success Community, and download the File Maintenance Master Files Guide for NextGen Enterprise. Add a Pharmacy Delete a Pharmacy Parent topic: Manageme

NextGen® Enterprise EHR Help

Patient Data Collected

Although the procedure to add patients is the same, the data collected by NextGen® Enterprise EHR, NextGen® Enterprise PM, and NextGen® Optical Management differs, as shown in the following table. Tab Data Collected Application Demographics Demographic information such as (but not limited to) first and last name, Social Security number, date of birth, sex, address, race, language, religion, ethnicity, and phone number. Note: : The NextGen® Enterprise PM Add/Modify Person Information window has an Account button that enables you to access the patient's Account Profile. For more information on patient accounts, go to the NextGen Healthcare Success Community, and download the latest Accounts and Patient Records Guide for NextGen Enterprise PM . NextGen® Enterprise EHR, NextGen® Enterprise PM, and NextGen® Optical Management Status The patient's status at your practice. Additionally, when modified, you can list the reason for the change. NextGen® Enterprise EHR and NextGen® Enterprise PM C

NextGen® Enterprise EHR Help

Managing External System Information

On the External tab, you can enter ID numbers from other systems for a person or patient. This functionality is used with interfaces between a NextGen application and another external application where the ID number for each person or patient is different in the two systems. Examples include a demographics interface with a hospital, or an orders interface with a lab. Information on the External tab is stored at the system level; therefore, all practices in all enterprises share the same information for a person or patient. The External tab is available as follows: Window: NextGen® Enterprise EHR NextGen® Enterprise PM NextGen® Optical Management Person Information Yes Yes N/A Patient Information Yes Yes Yes Add, Modify, or Delete External IDs for a Patient or Person You can add, change, or delete an external ID for a patient or other person. Parent topic: Management of Demographic Records

NextGen® Enterprise EHR Help

Add an External ID

Open the Person Information or Patient Information window for the desired person or patient. Select the Ext tab. Select the Open Menu button, and select New. The Add External Interface window appears. In the External ID field, enter the person or patient's identifier in the external system. This field is required. In the External System field, select from list the appropriate external system. This field is required. Select one of the following buttons: To save changes and add another external system for the person or patient, select Next. To save changes and close the window, select OK. To close the window without saving changes, select Cancel. In the Other ID Number field, enter an identifier for the person or patient that is not related to an external system, if applicable. This number can be used when searching by Other ID Nbr on the Patient Lookup window. For example, enter a patient's medical record number from a legacy application. To save changes and close the window, select OK.

Managing External System Information

Recommendations

Managing Employer Information

Managing Demographic Information

Managing Pharmacy Information

Patient Data Collected

Managing External System Information

Add an External ID

Managing External System Information

Managing Employer Information

Managing Demographic Information

Managing Pharmacy Information

Patient Data Collected

Managing External System Information

Add an External ID