Defining an AOE Question

NextGen® Enterprise EHR Help

Information for AOE Questions

Certain lab test orders require patient information to run the test and determine the results. For example, the test might require a person's height, weight, age, race, or other information. To define Ask at Order Entry (AOE) questions in NextGen® Enterprise, you must gather the following information for each question you use with any testing performed at your practice, and then create entries for the question(s) using File Maintenance. Column Column Content System This value is the testing entity, such as Labcorp or Quest Diagnostics. Question Code This code value is provided by the testing entity, such as Labcorp or Quest Diagnostics. Each testing entity has its own naming requirements. Description This is a free text field. The description for the question is selected by you. Source Type Select using the drop-down arrow: Free Text, Pick List or Template Native Data Type Values such as numeric, date, alpha-numeric AOE Answers Contains the text for the format of this AOE question. For

NextGen® Enterprise EHR Help

Duplicating AOE Questions

NextGen® Enterprise EHR version 5.6 and later enables you to map multiple tests to the same AOE question. If you have duplicated your AOE questions in NextGen® Enterprise EHR version 5.5.x, only one instance of each unique question is kept during the upgrade to NextGen® Enterprise EHR version 5.6 or later. You must re-map all templates/fields that might be affected during the upgrade process. To determine whether you have any duplicate AOE questions and/or if you need to remap any templates, download the 5.6 AOE Questions Upgrade Crystal Report package from the NextGen® Enterprise website. The report identifies whether you have duplicate AOE questions, which duplicate AOE questions are no longer mapped to a template and which templates are affected. CAUTION: You must perform all of the required steps in your Test environment first, prior to upgrading your Production environment. Parent topic: Setting Up AOE Questions

NextGen® Enterprise EHR Help

Date and Time in AOE Questions

In File Maintenance, you can create AOE questions that need a time or date for a response with one of three formats for the date information: Date, Date/Time or Time. When an order is exported, the date and time information can be handled in one of three types based on the data type defined for the question: If data type is Date/Time , the format in the message is YYYYMMDDHHMMSS. If data type is Date, the format in the message shows only the date in the format YYYYMMDD. If data type is Time, the format in the message shows only the time in the format HHMMSS. Parent topic: Setting Up AOE Questions

NextGen® Enterprise EHR Help

Setting Up AOE Questions

AOE questions are questions that the provider or user asks the patient when they send the test order out to their performing entity, for example, the patient's race; did they fast before the test?; what is the specimen's origin?; and other questions. Required questions are defined by the entity performing the test. The user does not make up their own questions about the test; they must come from the testing entity, such as a lab. The question has a code that the test performing entity understands (both the question and the answer must be sent exactly as the performing entity (the lab or radiology unit ) requests, for example, you cannot send "fasting" as a question if the lab-defined question asks for "fast". A text description associated with each question makes it readable. Some question's answers are optional, some are required. A flag that you can select on the test question in file maintenance makes the answer required. If the check box is turned ON an answer is required. When you

NextGen® Enterprise EHR Help

Creating Ask at Order Entry (AOE) Answers

Order AOE Answers in File Maintenance is the master file you use to define the list of answers used for Order AOE questions if the Source type is pick list. If a test vendor gives you a list of acceptable answers for AOE questions, you can create and link the provided answer list to the questions for that specific testing vendor (for example Quest Diagnostics or Labcorp). This helps to prevent problems with format and content of answers to Order AOE Questions. The System field on the Order AOE Answers dialog box is selected from a list of performing entities, such as Quest Diagnostics, Orchard and Labcorp. The Code field is a unique answer ID. The Description is text that easily identifies the question, for example: Patient Race, Fasting, Weight, Age, etc. If the question is defined as a required question the Orders Module displays it as bold when you are running NextGen® Enterprise EHR. For each order and for each question, you must create an instance of the answer. That means if you

NextGen® Enterprise EHR Help

Handle AOE Questions

Before you begin Before you begin, ensure that you have configured the Order AOE Questions and Order AOE Answers system master files in File Maintenance. For more information, go to NextGen Healthcare Success Community and download the latest File Maintenance Master Files Guide for NextGen® Enterprise. You can answer Ask at Order Entry (AOE) questions while ordering laboratory and diagnostic tests through performing entities that require AOE, such as such as Labcorp and Quest Diagnostics® . Open CPOE. Select an order item. Assign a diagnosis to the selected order item. Select the Laboratory or Diagnostic tab. Under the AOE Question Answer section, select the answers to the questions. Note: Computerized Physician Order Entry (CPOE) displays an indication for any tests that are configured for AOE answers. CPOE automatically saves your answers. Tip: If an AOE question is common to multiple order items you have selected, you can provide the answer to any one question and apply it to the re

Defining an AOE Question

Recommendations

Information for AOE Questions

Duplicating AOE Questions

Date and Time in AOE Questions

Setting Up AOE Questions

Creating Ask at Order Entry (AOE) Answers

Handle AOE Questions

Information for AOE Questions

Duplicating AOE Questions

Date and Time in AOE Questions

Setting Up AOE Questions

Creating Ask at Order Entry (AOE) Answers

Handle AOE Questions