Correspondence Language

NextGen® Enterprise EHR Help

Add Demographics Information

Demographic information includes details such as marital status, mother's maiden name, student status, preferred language, religion, primary care provider, and primary dental care provider. Veteran and smoker statuses can also be noted. You can enroll the patient in NextGen® Enterprise EHR the Enterprise Chart feature to view the patient’s encounters in every practice in your enterprise. On the Add Person Information or Add Patient Information window, select the Demographics tab. From Marital Status, select one of the options: Note: Marital Status is a required field in the Add Patient Information window and appears in red, if left blank. Annulled Domestic Partner Legally Separated Married Single Widowed Divorced Interlocutory Life Partner Polygamous Unknown Enter the maiden name of the patient's or person's mother. To identify a patient or person as a student, select the status in the Student Status field. Select one of the following: <none> Not a Student Part Time Student To identify

Help Guide for NextGen® Enterprise PM 8

Correspondence Language

Adding a correspondence language in the Patient Information > Demographics tab for a patient enables you to print or preview letters and statements in the patient's preferred correspondence language. You can also generate certain reports with the correspondence language information. You must map master list languages to a correspondence language and then tag a correspondence language to letter types for printing or previewing the letters. For the Corr Lang link to appear in the Patient Information window, the Enable multi-language for PM on the General tab of the Enterprise Preferences must be enabled and at least one Letter Type in Practice Preferences > Forms > Enable Multi Language > Letters list must be selected. The languages created in File Maintenance in the Language master list appear in Patient Information > Pref Language list of the NextGen® Enterprise PM. When you select a mapped master list language from the Pref Language list in the Patient Information window, a message pr

Help Guide for NextGen® Enterprise PM 8

Setting Up Multi-Language Letters

To setup the multi-language letters feature, you must select options in Enterprise Preferences and Practice Preferences. Create letters in English and other languages in Master Files > Practice > Letters. Add languages to the Master List and associate a default letter type to a supported correspondence language. To use multi-language letters in NextGen® Enterprise PM, you must perform the following tasks: Set Up Enterprise Preferences for Multi-Language Letters Set Up Practice Preferences for Multi-Language Letters Set Up the Language Master List Map Master List Languages to a Correspondence Language Set Up the Letters Master File Associate a Default Letter Type to a Language Set Up Enterprise Preferences for Multi-Language Letters You can set up Enterprise Preferences for multi-language letters Set Up Practice Preferences for Multi-Language Letters Enabling multi-language for a letter type allows you to preview and print letters in the patient's preferred correspondence language. Set

Help Guide for NextGen® Enterprise PM 8

Enter a Correspondence Language for a Patient

In NextGen® Enterprise PM access the Demographics tab of the Person/Patient Information window. Select the hyper link . The Correspondence Language window appears. To identify the patient's preferred Correspondence Language, do one of the following: To select English, select None from the list and then select OK. To select a supported correspondence language, select the drop-down list, select the patient's preferred correspondence language, and then select OK. Parent topic: Working with Multi-Language Letters in NextGen Enterprise PM

Help Guide for NextGen® Enterprise PM 8

Set Up the Language Master List

After you add a new language in the Language Master List the following occurs: The Master List Language report includes the column Mapped Correspondence Language. After you map a master list language to a supported correspondence language, this field is populated. For example, if you map Castilian Spanish to Spanish; Spanish(ES), displays in this column. After you add the new language, it displays in the Correspondence Language Master File on the Correspondence Language Mapping window in the Master List Languages list. Access File Maintenance. Select Master Lists. The Master Lists List window opens. In the Master List field, select Language. To limit the contents of the Language Master List, select one or more of the following check boxes: Check Box Description Include Hidden Items Do one of the following: Select this check box to display items in the master list that are hidden. Clear the check box to remove hidden items from the list. Include EHR Items Leave this check box blank. The

Help Guide for NextGen® Enterprise PM 8

Set Up Practice Preferences for Multi-Language Letters

Enabling multi-language for a letter type allows you to preview and print letters in the patient's preferred correspondence language. This option is available when Enable multi-language for PM is selected on the Enterprise Preferences > General tab. Access NextGen® Enterprise PM. From the Admin menu, select Preferences, and then Practice. The Practice Preferences window opens. From the Preference List, select Forms. In the Enable Multi-Language Letters field, select one or more of the following supported letter types. Appointment Reminder Budget Letter (All) Demand Account Demand Encounter Recall After you select one or more letter types, then the link displays on the Demographics tab of the Patient/Person Information window. To save changes and close the window, select OK. Parent topic: Setting Up Multi-Language Letters

Correspondence Language

Recommendations

Add Demographics Information

Correspondence Language

Setting Up Multi-Language Letters

Enter a Correspondence Language for a Patient

Set Up the Language Master List

Set Up Practice Preferences for Multi-Language Letters

Add Demographics Information

Correspondence Language

Setting Up Multi-Language Letters

Enter a Correspondence Language for a Patient

Set Up the Language Master List

Set Up Practice Preferences for Multi-Language Letters