Configure Document and Image File Storage Locations

NextGen® Document Management User Guide,

Configure Storage Locations for a Database

When you create a storage location, you can configure the system to maintain the documents and images in a database instead of in a folder of a file system. After you have configured the database storage location and ensured the database has adequate storage capacity, you can use the storage location as the archive path to permanently store the documents and images. Open File Maintenance. In Master Files, select System > Document Management, and then select Storage Locations. The Storage Locations List window opens. Select the open menu button, and then select New. The Storage Location window opens. Storage location window In Storage Name, enter a name for the location. Note: You can specify the function of each storage location when you set up the storage type workgroups. In Storage Type, select the Database option, and then select the database source for storing the images.Storage location window displaying database storage-related fieldNote: All client computers must have the same D

NextGen® Document Management User Guide,

Configure Network Impersonation for Storage Locations

In Windows® Explorer, assign Share permissions for the folder that is set as the Network Share Location to only one user. Make sure you remove the Everyone group from the list of groups and users who are assigned share permissions for the folder. Note: You can use an existing user or create a user specifically to serve as the network impersonation user. You must create a user account to use solely for network impersonation. The user account created for network impersonation requires the Act as Part of Operating System permission. Assign the user Read, Write, and Modify permissions to the Network Share Location folder. Note: Make sure to assign the Modify permission to the user account used for network impersonation. Open File Maintenance. In Master Files, select System > Document Management, and then select Storage Locations. The Storage Locations List window opens. Double-click the storage location that you want to enable the network impersonation for. The Storage Location window open

NextGen® Document Management User Guide,

Setting Up Storage Locations

A storage location is a folder on your network that holds the scanned images and documents you generate when you use NextGen® Document Management. The setup for the storage locations must exist in File Maintenance before you can assign any of them to serve as either a permanent or temporary archive or a cache for scanned images. If you are using NextGen® Document Management for a single location, then you can create only one network storage location to serve as the permanent network share location for all scanned images. CAUTION: To comply with the Health Insurance Portability and Accountability Act (HIPAA) and the Certification Commission for Healthcare Information Technology (CCHIT) requirements for security of patients’ medical information, you should encrypt all instances of patients’ Protected Health Information (PHI) that are stored on portable media devices using the Advanced Encryption Standard (AES) – 128-bit or higher. For more information on the security of patients’ medical

File Maintenance Help for NextGen® Enterprise 8

Set Up Storage Locations

You can set up your storage locations for patient chart items. From File Maintenance, select Master Files > System > Storage Locations. The Storage Locations List window opens. To edit an existing storage location, double-click a Storage Name. To create a storage location, select open menu and select New. The Storage Location window opens. Enter the following information: In Storage Name, enter a name for the storage location. In the Storage Type section, select the File System option. In the File Storage section, enter the path of the storage location or select open folder to select a folder you want to use as the location. In the Application section, select the EHR option. In the Note field, enter comments on the storage location, if any. Either select Next to enter another storage location or select OK to exit the Storage Location window. Select Close to exit the Storage Locations List window. Select Practices from the Master Files list. A list of practices appears. Double-click a p

NextGen® Document Management User Guide,

Designate Storage Location for Deleted Files

Before you begin Create a storage location, and then label it as Hard Delete. In NextGen® Document Management, you can provide an opportunity for an administrator or supervisor to review the deleted image and, if necessary, restore it. Open File Maintenance. In Master Files, select System, PM, or Document Management, and then select Practices. The Practices List window opens. In the Practices list, double-click a practice. The Modify Practice Information window opens. Select Preferences. The Practice Preferences window opens. In Preferences List, select Imaging. In Hard Delete Path, select the hard delete storage location that you created, and then select OK to close the Practice Preferences window. Close the Modify Practice Information window, and then close the Practices List window. After you set up the storage location, you must provide deletion permissions to users in the System Administrator. Parent topic: Configure Refiled PAQ Entries and Image Annotations Related concepts Setti

NextGen® Document Management User Guide,

Set Up Workgroups Based on IP Addresses

Before you begin Set up remote connections and storage locations. Obtain the starting and ending IP addresses for the workgroup you want to create. You can obtain the IP address information from your network administrator. A workgroup consists of one or more IP addresses that exist on one end of a router. A workgroup can belong to a practice or enterprise that is different from the practice or enterprise associated with the workgroup for the primary location. You should set up a workgroup for each range of IP addresses within a physical location. If you do not use the remote scanning network service with NextGen® Document Management, you can still configure each workgroup to use its associated cache location. If the IP address is valid, the workgroup cache location overrides the cache location specified in Practice Preferences. Open File Maintenance. In Master Files, select System > Workgroups. The Workgroups List window opens. Select the open menu button, and then select New. The Work

Configure Document and Image File Storage Locations

Recommendations

Configure Storage Locations for a Database

Configure Network Impersonation for Storage Locations

Setting Up Storage Locations

Set Up Storage Locations

Designate Storage Location for Deleted Files

Set Up Workgroups Based on IP Addresses

Configure Storage Locations for a Database

Configure Network Impersonation for Storage Locations

Setting Up Storage Locations

Set Up Storage Locations

Designate Storage Location for Deleted Files

Set Up Workgroups Based on IP Addresses