Components of Encounter Information

The following table describes the fields that appear in the Encounter Information section when you select an encounter from the Encounters section:

Field	Description
Encounter Nbr	Displays the system-assigned encounter number.
Encounter Date	Displays the Billable Date entered for the encounter on the Encounter Maintenance window.
Encounter Status	Displays the current status of the encounter. An encounter can have any of the following status: Unbilled Billed Rebill In Progress Bad Debt History
First Bill Date	Displays the date when the encounter first went through the billing process in NextGen® Enterprise PM.
Last Bill Date	Displays the date when the encounter last went through the billing process in NextGen® Enterprise PM.
Patient Type	Displays the patient type specified for the encounter on the General tab of the Encounter Maintenance window.
Occurrence Code	Displays the occurrence code selected for the encounter in the Encounter Maintenance window.
Onset Date	Displays the date of onset entered for the encounter in the Encounter Maintenance window.
Admit Date	Displays the date of admission for the encounter on the General tab of the Encounter Maintenance window.
Discharge Date	Displays the date of discharge entered on the General tab of the Encounter Maintenance window.
Facility	Displays the facility selected for the encounter on the General tab of the Encounter Maintenance window.
Print Stmt Ind	Displays Yes if the Print Encounter On Statements check box is selected for the encounter on the General tab of the Encounter Maintenance window.
Last Stmt Date	Displays the last date the encounter was included in a statement.
Stmt Counter	Displays the number of times the encounter was included in a statement.
Pat Resp Date	Displays the patient responsibility date assigned to the encounter when all remaining charge balances were settled to the Pat Amt (patient amount) bucket in the Balance Control window. The date is not assigned to an encounter unless the Ins1 Amt, Ins2 Amt, and Ins3 Amt (insurance amount) buckets are all $0.00 in the Balance Control window.
Rental Ind	Displays Yes if the Rental check box is selected for the encounter on the Billing & Collections tab of the Encounter Maintenance window. This field appears only if the Enable Recurring Rental Billing check box is selected on the Encounters tab of the Practice Preferences window.
Pending Approval	Displays Yes if the encounter is associated to an Encounter Changes task type and the task is pending approval. Displays No if the encounter is not associated to an Encounter Changes task type, or if the Encounter Changes task has been approved and is no longer pending.
Encounter User-Defined Fields 1 - 4	Displays the free-text information entered in each field for the encounter on the General tab of the Encounter Maintenance window. Note: Encounter user-defined fields appear only if one or more of the fields have been labeled on the Encounters tab of the Practice Preferences window.
Program	Displays the program selected for the encounter on the General tab of the Encounter Maintenance window. Note: This field appears only if the Enable programs check box is selected on the Programs tab of the Practice Preferences window.
Pre-Listed	Displays the following information in red color if the encounter has been pre-listed for bad debt: Collection Agency: The name of the agency selected when the encounter was pre-listed for bad debt. Effective Date: The date entered when the encounter was pre-listed for bad debt. Credit Rating: The credit rating selected for the encounter guarantor on the Properties tab of the Account Profile window. Bad Debt Status: The status selected when the encounter was pre-listed for bad debt. Displays No if the encounter has not been pre-listed for bad debt.
Sensitive Enc	Displays Yes in red color and bold formatting if the encounter has been marked as sensitive in NextGen® Enterprise EHR.

The following table describes the fields that appear in the Encounter Information section when you select an encounter from the Encounters section:

Field	Description
Encounter Nbr	Displays the system-assigned encounter number.
Encounter Date	Displays the Billable Date entered for the encounter on the Encounter Maintenance window.
Encounter Status	Displays the current status of the encounter. An encounter can have any of the following status: Unbilled Billed Rebill In Progress Bad Debt History
First Bill Date	Displays the date when the encounter first went through the billing process in NextGen® Enterprise PM.
Last Bill Date	Displays the date when the encounter last went through the billing process in NextGen® Enterprise PM.
Patient Type	Displays the patient type specified for the encounter on the General tab of the Encounter Maintenance window.
Occurrence Code	Displays the occurrence code selected for the encounter in the Encounter Maintenance window.
Onset Date	Displays the date of onset entered for the encounter in the Encounter Maintenance window.
Admit Date	Displays the date of admission for the encounter on the General tab of the Encounter Maintenance window.
Discharge Date	Displays the date of discharge entered on the General tab of the Encounter Maintenance window.
Facility	Displays the facility selected for the encounter on the General tab of the Encounter Maintenance window.
Print Stmt Ind	Displays Yes if the Print Encounter On Statements check box is selected for the encounter on the General tab of the Encounter Maintenance window.
Last Stmt Date	Displays the last date the encounter was included in a statement.
Stmt Counter	Displays the number of times the encounter was included in a statement.
Pat Resp Date	Displays the patient responsibility date assigned to the encounter when all remaining charge balances were settled to the Pat Amt (patient amount) bucket in the Balance Control window. The date is not assigned to an encounter unless the Ins1 Amt, Ins2 Amt, and Ins3 Amt (insurance amount) buckets are all $0.00 in the Balance Control window.
Rental Ind	Displays Yes if the Rental check box is selected for the encounter on the Billing & Collections tab of the Encounter Maintenance window. This field appears only if the Enable Recurring Rental Billing check box is selected on the Encounters tab of the Practice Preferences window.
Pending Approval	Displays Yes if the encounter is associated to an Encounter Changes task type and the task is pending approval. Displays No if the encounter is not associated to an Encounter Changes task type, or if the Encounter Changes task has been approved and is no longer pending.
Encounter User-Defined Fields 1 - 4	Displays the free-text information entered in each field for the encounter on the General tab of the Encounter Maintenance window. Note: Encounter user-defined fields appear only if one or more of the fields have been labeled on the Encounters tab of the Practice Preferences window.
Program	Displays the program selected for the encounter on the General tab of the Encounter Maintenance window. Note: This field appears only if the Enable programs check box is selected on the Programs tab of the Practice Preferences window.
Pre-Listed	Displays the following information in red color if the encounter has been pre-listed for bad debt: Collection Agency: The name of the agency selected when the encounter was pre-listed for bad debt. Effective Date: The date entered when the encounter was pre-listed for bad debt. Credit Rating: The credit rating selected for the encounter guarantor on the Properties tab of the Account Profile window. Bad Debt Status: The status selected when the encounter was pre-listed for bad debt. Displays No if the encounter has not been pre-listed for bad debt.
Sensitive Enc	Displays Yes in red color and bold formatting if the encounter has been marked as sensitive in NextGen® Enterprise EHR.

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