Budget Plans

Help Guide for NextGen® Enterprise PM 8

Creating Account Budget Plans

When the account balance is not paid in full, you can create a budget plan for a guarantor or an account on the Budget tab. A budget plan, which is a regularly scheduled payment plan, can be Perpetual or Non-Perpetual in nature. The Budget Plans section displays all the information related to the accounts budget plans. The History section displays all the significant events related to the patient's budget plan. Account Profile Budget Tab Add a Non-Perpetual Budget Plan to an Account You can use the Budget tab on an Account Profile window to add a non-perpetual budget tab to the account. Add a Perpetual Budget Plan to an Account You can use the Budget tab under the Account Profile window to add a perpetual budget plan to an account. Parent topic: Person Accounts Overview

Help Guide for NextGen® Enterprise PM 8

Budget Plans

A budget plan is a financial arrangement made between the practice and an account guarantor. In this arrangement, the guarantor agrees to make the scheduled payments against their outstanding balance until the balance is paid in full. There are two methods for billing accounts on budget plans, Budget Letters and Budget Statements. Each practice must decide the method of billing as it directly impacts the required setup. Setting Up Budget Plans You can set up Budget Plans in File Maintenance. Add Budget Plans to Accounts You can add a non-perpetual and perpetual budget plans to a person account. Print a Budget Agreement A Budget Agreement can be printed on the Budget Details window. Print or Export Batch Budget Letters You can print or export batch budget letters. Print or Export Batch Budget Statements You can print or export batch budget statements on the Budget Statement Generation window. Post a Budget Payment You can post a budget payment on the Payment Entry window. Managing Budge

Help Guide for NextGen® Enterprise PM 8

Print or Export Batch Budget Statements

To generate budget statements in NextGen® Enterprise PM, the Budget Communication method must be set to Budget Statements in Practice Preferences > Budget Accounts. Open NextGen® Enterprise PM. From the File menu, select Print Forms, and then Budget Statements. The Budget Statement Generation window opens. The Budget Statement Options settings are the pre-defined settings in Practice Preferences > Budget Accounts. Review the default Budget Statement Options settings and make modifications, if needed. Do one of the following: To preview the budget statements prior to printing or exporting, select Preview. To print the budget statements, select Print. To create an ASCII export file and to send it to the third-party vendor for processing (printing and mailing), select Export. Select the Update Budget Dates check box. A confirmation message appears stating that the statements are printed or exported correctly. If all budget statements in the batch are printed or exported correctly, select

Help Guide for NextGen® Enterprise PM 8

Setting Up Budget Plans

For budget plans in NextGen® Enterprise PM, you must set up the following in File Maintenance. You can set up Budget Plans using Budget Letters. Practice Preferences > Budget Accounts File Maintenance > PM Practice Master Files > Letters Note: You can create budget letters in File Maintenance in multiple languages and then printed in NextGen® Enterprise PM based on the Correspondence Language selected in the patient's demographics. For more information on printing budget letters in multiple languages, go to NextGen Healthcare Success Community and download the Practice Workflow User Guide for NextGen Enterprise PM. Set up budget plans using Budget Statements. Practice Preferences > Budget Accounts File Maintenance > PM System Master Files > Budget Statement Messages File Maintenance > Libraries > Budget Statement For more information on File Maintenance for budget plans, go to the NextGen Healthcare Success Community and download the following guides: File Maintenance Preferences Guide

Help Guide for NextGen® Enterprise PM 8

Print or Export Batch Budget Letters

To generate budget letters in NextGen® Enterprise PM, set the Budget Communication method to Budget Letters in Practice Preferences > Budget Accounts. Open NextGen® Enterprise PM. Select File > Print Forms > Letters > Budget Letters. The Budget Letters window opens. The Budget Options settings are by default in Practice Preferences > Budget Accounts. Review the default Budget Options settings and make modifications, if needed. Do one of the following: To preview the budget letters prior to printing or exporting, select Preview. To print the budget letters, select Print. To create an ASCII export file and to send it to the third-party vendor for processing (printing and mailing), select Export. Select the Update Budget Dates check box. A message appears stating that the letters printed or export correctly. If all budget letters in the batch printed or exported correctly, select Yes. The following is updated on the Account Profile for every guarantor in the batch: The Last Letter Type an

Help Guide for NextGen® Enterprise PM 8

Post a Budget Payment

After a guarantor is set up with a budget plan, if you receive any budget payment, you must enter and post it to the appropriate budget encounters or the budget plan to credit it correctly and remain in a normal status. Open NextGen® Enterprise PM. Select Posting. The Batch Posting window opens. Double-click to open the desired transaction batch. The Payment Entry window opens. In the Source/Account field, select Budget. When you enter payments on a budget plan with Source = Budget are recognized by the system as a budget payment, and the budget plan is updated as Budget Payment Posted and it prevents a budget plan from becoming delinquent due to non-payment. Note: When you enter payments on a budget plan with Source = Account or Encounter are also recognized as a budget payment is determined by the Transaction Sources that Apply to Budget setting in Practice Preferences > Budget Accounts. In the Account field, select the desired account by Name or by Account Number. The Number field d

Budget Plans

Recommendations

Creating Account Budget Plans

Budget Plans

Print or Export Batch Budget Statements

Setting Up Budget Plans

Print or Export Batch Budget Letters

Post a Budget Payment

Budget Plans

Creating Account Budget Plans

Budget Plans

Print or Export Batch Budget Statements

Setting Up Budget Plans

Print or Export Batch Budget Letters

Post a Budget Payment