Post a Budget Payment
After a guarantor is set up with a budget plan, if you receive any budget payment, you must enter and post it to the appropriate budget encounters or the budget plan to credit it correctly and remain in a normal status.
- Open NextGen® Enterprise PM.
- Select Posting.
The Batch Posting window opens.
- Double-click to open the desired transaction batch.
The Payment Entry window opens.
- In the Source/Account field, select Budget.
When you enter payments on a budget plan with Source = Budget are recognized by the system as a budget payment, and the budget plan is updated as Budget Payment Posted and it prevents a budget plan from becoming delinquent due to non-payment.Note: When you enter payments on a budget plan with Source = Account or Encounter are also recognized as a budget payment is determined by the Transaction Sources that Apply to Budget setting in Practice Preferences > Budget Accounts.
- In the Account field, select the desired account by Name or by Account Number.
The Number field displays the account number for the selected account.
Encounters on the budget plan are listed in the ledger at the bottom of the Payment Entry window.
- In the Tracking field, enter a free-text notation for the transaction, if needed.
- The Date field displays the Default Date on the Batch Maintenance window for the selected batch. Change the transaction date for the payment, if needed.
- The Pay Amt field defaults to the Payment Amount defined in the budget parameters for the account. Modify the amount, if needed.
- In the Pay Code field, select the appropriate transaction code for the budget payment.
- In the Adj Amt field, enter an adjustment amount, if needed.
- In the Adj Code field, select the appropriate transaction for the adjustment, if needed.
- In the Transaction Notes field, enter a free-text notation about the transaction, if needed.
- The payment and adjustment amount at the top of the Payment Entry window automatically spread across the budget plan encounters and charges in the ledger at the bottom of the window.
Note: The amounts are allocated based on the Default Transaction Spreading method selected in Practice Preferences > Transactions.
- Select Recalc to confirm the Pay Amt and Adj Amt at the top of the window matches the total amounts at the bottom of the window.
- To save the transaction, select Save.
When the transaction batch is balanced and posted, the following is updated on the guarantor's Account Profile:
- The transaction displays on the Acct Summary tab.
- If enabled, a Budget Payment Posted significant event is recorded in the History section on the Budget tab, which is also seen in the History folder on the Notes tab.