Assign Practices to an Association

System Administrator Help

Manage Associations

To add or modify an Association, select the Edit > Association Maintenance. The Association Listing window displays the DEFAULT association and any existing associations. Note: Every practice is automatically added to the DEFAULT association. In the Association Listing window, do one of the following: Right-click on any empty space, then select New. Select then right-click an existing association, and then select Open. The Add Association window appears. Enter a new association name or change the existing name. Select OK. After the associations have been added, you can assign practices to them. For more information, see Assign Practices to an Association. Parent topic: Associations Tab

System Administrator Help

Functional Rules

The following rules are intended to help you as you go through the process of creating associations, renaming associations, and adding and deleting practices from associations. Every practice must be assigned to an association. A practice can only be assigned to one association. Practices are typically assigned to the same association because of their common ownership. Parent topic: Associations Tab

System Administrator Help

Understanding Associations

An association is a logical grouping of practices that have a business interest, activity, or purpose in common. Associations are specifically designed to help you meet HIPAA Privacy regulations by limiting access to person records at the association level. A default association with an ID of 000 is automatically created in the database for new installations and for upgrades. Any default associations from previous versions of NextGen® Enterprise EHR or NextGen® Enterprise PM are mapped to the new default association. New person records created prior to the creation of any associations other than the Default Association 000 or existing person records not assigned to a specific association (for example, the records exist in the Master Patient Index (MPI) due to a demographic conversion from another system) will remain attached to the Default Association 000. The following list provides details of how associations work within the application: When a user upgrades, every person (globe) or

System Administrator Help

Associations Tab

Creating associations assists you with securing Protected Health Information (PHI) by limiting or expanding access to the Master Patient Index (MPI) and other person records in the application. The limits set by the practice associations are not affected by the MPI definition. Understanding Associations Secure Lookups and the MPI Functional Rules Manage Associations You can add or modify an Association and add practices to the Association. Assign Practices to an Association Parent topic: Limit Access to Patient Records

System Administrator Help

Assign a User to Groups in the Same Practice

When you create a user in one group, you can add that same user to additional groups in the same practice. Note: If a user is assigned to more than one group, the user inherits the rights and permissions of all of the groups to which he or she is assigned. Double-click the user. The user information displays. Select Update. Parent topic: Adding Existing Users to Other Groups

File Maintenance Help for NextGen® Enterprise 8

Assign Access to Practices for Diagnosis Categories

Even though the system-level master files are enterprise-wide, you might not want all practices to have access to every record. You can limit who has access to a diagnosis category through Practice Access. Each diagnosis category must be assigned to at least one practice. In File Maintenance, select Master Files > System > Diagnosis Categories. The Diagnosis Categories List window opens. Right-click the applicable diagnosis category from the list, and then select Practice Access. The ICD Category Master Access by Practice window opens. If the diagnosis category is new, only the current practice is selected. Select the practices that will have access to this diagnosis category. At least one practice must be selected. Note: To prevent specific practices from accessing the provider, clear the check boxes next to the practices in the list. Select OK. Parent topic: Diagnosis Categories

Assign Practices to an Association

Recommendations

Manage Associations

Functional Rules

Understanding Associations

Associations Tab

Assign a User to Groups in the Same Practice

Assign Access to Practices for Diagnosis Categories

Manage Associations

Functional Rules

Understanding Associations

Associations Tab

Assign a User to Groups in the Same Practice

Assign Access to Practices for Diagnosis Categories