Setting up Vaccine Custom Names

NextGen® Enterprise EHR Help

Add a New Vaccine Custom Name

In File Maintenance, select EHR > Vaccine Custom Name. The Vaccine Custom Name List window displays. To add a new Vaccine Custom Name, select the Open Menu button, and then select New. The Add Vaccine Custom Name window displays. Select the vaccine from the CPT Description list. For example, for the CPT description for 90696. Enter the Vaccine Custom Name, for example: Kinrix. Note: The system applies the custom name to the appropriate vaccine for all of the practices in your enterprise, not just the current practice you are logged on. If your practice wants to update the Vaccine Custom Name as a favorite, select the Update Vaccine Favorites check box. To save the Vaccine Custom Name, select OK. Note: If any practice within your enterprise has duplicate vaccines in a Favorite Category (that is, vaccines with the same CPT/CVX codes but different descriptions), an Assign Custom Name to Vaccine Favorite window displays. Select the appropriate vaccine to apply the custom name; and select O

NextGen® Enterprise EHR Help

Update a Vaccine Custom Name

In File Maintenance, select System > EHR > Vaccine Custom Name. The Vaccine Custom Name List window opens. To update a Vaccine Custom Name, select the Open Menu button, and then select Update or double-click the vaccine in the Vaccine Custom Name List window. The Vaccine Custom Name List window opens. Highlight the original record (that is, the CVX and Custom Name). Update the Vaccine Custom Name, for example: Kinrix DTap-IPV. If your practice wants to update the Vaccine Custom Name as a favorite, select the Update Vaccine Favorites check box. Note: The system updates the Vaccine Custom Name for all practices in the enterprise, not just the current practice you are logged on. To save the Vaccine Custom Name, select OK. When the user creates or updates an Immunization order, on the Select Vaccines tab, the system displays the Vaccine Custom Name when a user searches for a vaccine. If you selected this Vaccine Custom Name as a favorite, it also displays in the Select Vaccine favorites li

NextGen® Enterprise EHR Help

Create a Vaccine Custom Name for an Adult Vaccine Example

Scenario: Your practice wants to set up a vaccine custom name for the adult combination vaccine Hepatitis A & Hepatitis B using the trade name Twinrix. In File Maintenance, select System > EHR > Vaccine Custom Name. The Vaccine Custom Name List window opens. To add the Twinrix Vaccine Custom Name, select the Open Menu button, and then select New. The Add Vaccine Custom Name window opens. Select the vaccine from the CPT Description list. For example, the 90636 CPT description is Hepatitis A & Hepatitis B. In the Vaccine Custom Name field, enter Twinrix. Note: The system applies the Vaccine Custom Name to all practices in the enterprise, not just the current practice you are logged on. To update the Vaccine Custom Name as a favorite, select the Update Vaccine Favorites check box. To save the Vaccine Custom Name, select OK. When the user creates or updates an Immunization order, on the Select Vaccines tab, the system displays the custom name Twinrix in the Select Vaccine favorites list. Y

File Maintenance Help for NextGen® Enterprise 8

Vaccine Master Files

The Vaccine (Immunizations) Master Files are updated and maintained in File Maintenance. Master File Description Vaccine Admin Billing To select billing administration codes more easily, this master file enables you to set up a picklist of vaccine administration SIM billing codes at the practice level in File Maintenance. You can also set up custom SIM codes you have configured, such as a no charge employee Flu vaccine. The Vaccine Administration SIM Billing Codes enable you to select the billing administration codes to display when you administer immunizations (on the Vaccine Details tab's Admin CPT4 code field). Vaccine Billing If your practice administers immunizations for VFC-eligible patients, for billing purposes, you can set up custom VFC SIM codes for these patients. Using the Vaccine Billing option in File Maintenance, you can indicate that a VFC custom SIM code is a default billing code. The default indicates that an immunization is being administered for VFC-eligible patient

NextGen® Enterprise EHR Help

Update a Favorite User-defined Category Name for a Vaccine

When setting up Vaccine Favorites, you selected vaccines that your practice most frequently uses and that you may have assigned to user-defined categories. In the future, you may need to change the names of these vaccine favorite categories. Note: For the Adult or Pediatric Vaccine Favorites, you can only update the favorite items, you cannot update the Category Name. Access the Immunizations Practice Preferences. In the Vaccine Favorites section, select the user-defined Category from the Category list. Select the Open Menu button and select Open. The Rename Vaccine Favorite Category window opens. Change the Category Name. Select OK. Select OK at the bottom of the Imm tab. Parent topic: Adding or Updating Vaccine Favorites

NextGen® Enterprise EHR Help

Adding or Updating Vaccine Favorites

You can add favorites or create categories for the Immunizations that your practice or physician uses most frequently. Adult and Pediatric are default categories. However, you can create categories for your favorites lists. Note: : You can select multiple vaccines favorites with the same CVX and CPT for the same vaccine category and practice. However, you cannot add more than one vaccine with the same CVX, CPT, and vaccine name. Add Favorite Adult or Pediatric Categories for a Vaccine Create a Favorite Category for a Vaccine Update a Favorite User-defined Category Name for a Vaccine Parent topic: Setting up Immunizations Practice Preferences

Setting up Vaccine Custom Names

Recommendations

Add a New Vaccine Custom Name

Update a Vaccine Custom Name

Create a Vaccine Custom Name for an Adult Vaccine Example

Vaccine Master Files

Update a Favorite User-defined Category Name for a Vaccine

Adding or Updating Vaccine Favorites

Setting up Vaccine Custom Names

Add a New Vaccine Custom Name

Update a Vaccine Custom Name

Create a Vaccine Custom Name for an Adult Vaccine Example

Vaccine Master Files

Update a Favorite User-defined Category Name for a Vaccine

Adding or Updating Vaccine Favorites