Turn on Barcode Recognition for Barcode Separator Sheets

NextGen® Document Management User Guide

Scanning Support for Barcode Separator Sheets

NextGen® Document Management supports scanning of documents to which you can insert the barcode separator sheets. Barcodes Prefix Example Medical record number NGMRN: NGMRN:000000001234 NextGen person number NGPN: NGPN:1234 Encounter number NGEN: NGEN:1234 Document type using guid DT DTBACD2F6D-ED4F-4939-AB19-9CE104C4EC1A Document type using description NGDT: NGDT:Patient Progress Notes Parent topic: Create Barcode Separator Sheets See also Turn on Barcode Recognition for Barcode Separator Sheets

NextGen® Document Management User Guide

Scan Documents and Images in Batch

Before you begin Set your scanner color settings to 200 dpi and to black and white. You can scan a document as part of a batch or the Scan & File process. Then, you can append, or add more pages to, the document you just scanned. You can append documents both before and after you post them. Place a document or image you want to scan into your scanner. Open NextGen® Document Management. On the toolbar, select Batches. In Image Batches, select the open menu button, and then select New. In Batch Information, enter a description for the batch of documents or images. On the toolbar, select Batches. In Image Batches, select the open menu button, and then select New. In Batch Information, enter a description for the batch of documents or images. In Acquire Profile, select Scanner, and then select Acquire. You can also select Scan Template in Acquire Profile, and then select the scanning template that you want to use from the Scan Template list. The TWAIN Driver interface opens. Set the scanni

NextGen® Document Management User Guide,

Turn on Barcode Recognition for Barcode Separator Sheets

Before you begin Create and print the separator sheets by setting up form templates that include data fields configured to display document type in a barcode font. You can set up NextGen® Document Management to read barcodes printed on separator sheets that are inserted into documents. The barcodes can correspond to document types or patients. After the barcodes are scanned, the separator sheets are not imported to NextGen® Document Management. When NextGen® Document Management scans the barcode, it automatically inserts the barcode value into the correct document type field for filing. Note: You must apply a NextGen® Document Management Barcode Engine User License to each user you want to perform barcode scanning in NextGen® Document Management. For instructions on applying NextGen licenses, go to NextGen Healthcare Success Community and download the System Administration Guide for NextGen® Enterprise and File Maintenance Guides for NextGen® Enterprise. Note: The pre-printed and separ

NextGen® Document Management User Guide

Create Barcode Separator Sheets

Before you begin Make sure that the document type you want to display in barcode form on the separator sheet includes Medical Record Number, Person Number, and Encounter Number fields, and these fields are configured for auto search. Create a form template that includes data fields that display with a barcode font. You can include the patient and document type on one sheet or have them on separate sheets. NextGen® Document Management supports the following patient barcode data fields on separator sheets: Patient Medical Record # (for example, NGMRN:000000001234) Person Number (for example, NGPN:1234) Encounter Number (for example, NGEN:1234) Open File Maintenance. In Master Files, select System, and then select Form Templates. In Form Templates List, select the open menu button, and then select New.The Form Design window opens. On the toolbar, select Insert Data Field.The NextGen Data Repository window opens. NextGen Data Repository Select the following data fields from the list. and t

NextGen® Document Management User Guide

Print Barcode Form Templates

Open NextGen® Enterprise PM. Open a patient chart, and then select the Encounters tab. Right-click an encounter, and then select Print > Forms. The Print Forms window opens. In Template, select the form template that you have set up as a separator sheet. In Master File, select Document Types. Select the document type master file you want to associate with the System Master File Text data field on the form template. When you scan the separator sheet with barcodes, the File menu in NextGen® Document Management displays the selected document type and the fields associated with it. Note: The document type that you assign when printing the form template must have an MRN field that is set for automatic search. Select Print. Note: To use the barcode engine, activate it in the User Preferences window and then use the Scan & File feature. Parent topic: Configure NextGen Document Management See also Turn on Barcode Recognition for Barcode Separator Sheets

NextGen® Document Management User Guide,

Print Barcode Form Templates

Open NextGen® Enterprise PM. Open a patient chart, and then select the Encounters tab. Right-click an encounter, and then select Print > Forms. The Print Forms window opens. In Template, select the form template that you have set up as a separator sheet. In Master File, select Document Types. Select the document type master file you want to associate with the System Master File Text data field on the form template. When you scan the separator sheet with barcodes, the File menu in NextGen® Document Management displays the selected document type and the fields associated with it. Note: The document type that you assign when printing the form template must have an MRN field that is set for automatic search. Select Print. Note: To use the barcode engine, activate it in the User Preferences window and then use the Scan & File feature. Parent topic: Configure NextGen Document Management Related tasks Turn on Barcode Recognition for Barcode Separator Sheets

Turn on Barcode Recognition for Barcode Separator Sheets

Before you begin

Recommendations

Scanning Support for Barcode Separator Sheets

Scan Documents and Images in Batch

Turn on Barcode Recognition for Barcode Separator Sheets

Create Barcode Separator Sheets

Print Barcode Form Templates

Print Barcode Form Templates

Turn on Barcode Recognition for Barcode Separator Sheets

Before you begin

Scanning Support for Barcode Separator Sheets

Scan Documents and Images in Batch

Turn on Barcode Recognition for Barcode Separator Sheets

Create Barcode Separator Sheets

Print Barcode Form Templates

Print Barcode Form Templates