Modify an Existing Group Encounter

NextGen Behavioral Health Suite Help 5.5

Create a Custom Group Encounter

From the New Group Encounter section of the Group Encounter Management (BH) template, select in the Patient Group field. The Group List picklist opens. From the Group List picklist, select a group and then select OK. The Patient Name grid displays the names of the group members. Note: If a client's name does not display in the list below, confirm the client has been added to the group member list. For more information, see Add Client Names to a Patient Group. Patient Name grid In the Enc Date field, enter the date of the group encounter. Note: You cannot create an encounter for a future date. To clear the Patient Group and Enc Date fields without saving, select Clear. Select New. The group custom encounter is created. You can now access the encounter in the Existing Group Encounters section. To modify the encounter, see Modify an Existing Group Encounter. Select Save and then close the template. Parent topic: Group Encounter Management

NextGen Behavioral Health Suite Help 5.5

Open the Group Encounter Management Template

Learn how to access the Group Encounter Management (BH) template. The Group Encounter Management (BH) template enables you to modify existing group encounter dates or create new group encounters with any date (future dates not allowed). From the File menu, select System\Practice Template. The Select Template window opens. Select All option to view all template. Select the Group Encounter Management (BH) template and then select OK. The Group Encounter Management (BH) template opens. Parent topic: Group Encounter Management

NextGen Behavioral Health Suite Help 5.5

Group Encounter Management

The Group Encounter Management (BH) template enables you to modify existing group encounter dates or create new group encounters with any date (future dates not allowed). Unlike patient encounters that are patient-specific and cannot be applied to multiple patients at one time, a group encounter can be shared among multiple patients. Group encounters are commonly used in group therapy where multiple patients attend the same session at the same time. One of the main benefits of using a group encounter is that you can complete documentation for all members on a single note within the group encounter. Since the encounter is shared among multiple patients, the documentation can be seen from each patient’s chart. Certain templates have been designed specifically for group encounters and can only be accessed from within a group encounter such as the Group Progress Note (BH) template. When creating a new group encounter from the File menu > New > Group Encounter method, the encounter uses the

NextGen Behavioral Health Suite Help 5.5

Submit a Charge for Group Visit

Use the Charges panel to bill for services rendered during the encounter. From the Group section of the Charges panel, enter the Start time and End time for the group. To carry the Start time and End time forward to each client, select Copy Forward. From the Individual section of the Charges panel, make any updates to the Start Time and End Time specific to the client. For example, if the Group Start time was 6:00 PM but the client arrived at 6:10 PM, you can update the Individual Start Time to 6:10 PM. Note: If the end time is earlier than the start time, an Alert appears prompting you to re-enter the start/stop time. This also occurs if the total duration is more than 12 hours. Select the Service Code field and then select a service code. The Units field display based on the service code selected. Note: Service codes, units, and duration are configured in the Service Code Mapping panel on the BH Foundation Configuration template. If any of these fields are blank, the selected code ma

NextGen® Enterprise EHR Help

Add Members to Existing Group Encounters

Before you begin To access this feature, you must have the permission to add patient encounters. You can add members to a group encounter that has already been checked-in. From the File menu, select Patient Group. The Patient Group window appears. Search for and open the patient group. The Patient Group window opens. On the Members tab, select open menu and select Add Member. The People Lookup window opens. Search for the person or patient to be added as a member to the group encounter. Double-click the name of the person or patient. The new member appears in the list of members. Select the new member and select open menu . Then, select Add to Group Encounter. Note: If the Add to Group Encounter option is not available for selection, verify the following: At least one group encounter was created for the patient group. Only one member is selected from the list of members. The Add Members to Group Encounters window opens displaying the previous and current group encounters. By default, n

Help Guide for NextGen® Enterprise PM 8

Lookup Encounters by Patient Group

You can use the Encounter Lookup window to search for encounters for patients in a specific patient group. To access the Encounter Lookup window, do one of the following: From the main toolbar, select Encounter. From the Tasks menu, select Lookup and then Encounters. The Encounter Lookup window opens. Enter appointment lookup search criteria to find the desired encounters. Multiple parameters can be used. For example, select a Bill Status, Billable Date Range, Rendering Physician, and Service Location. In the Patient Group field, do one of the following to further limit the search results to include only encounters for patients in a specific group: Select a group name from the drop-down list. Select the flashlight button to use the Patient Group Search window to search and select a group name. Note: Expired, hidden and inactive groups are not listed in the Patient Group field. These groups can be accessed from the Patient Group Search window. Select Find. Encounters that match all sear

Modify an Existing Group Encounter

Recommendations

Create a Custom Group Encounter

Open the Group Encounter Management Template

Group Encounter Management

Submit a Charge for Group Visit

Add Members to Existing Group Encounters

Lookup Encounters by Patient Group

Create a Custom Group Encounter

Open the Group Encounter Management Template

Group Encounter Management

Submit a Charge for Group Visit

Add Members to Existing Group Encounters

Lookup Encounters by Patient Group