Process Rental In Progress Encounters on Demand
To process Rental In progress encounters individually, do the following:
Open
NextGen® Enterprise PM
.
Select
Reports
>
General
>
Pending Rental Encounter
.
Run the
Pending Rental Encounters
report.
Review each rental encounter on the report for the following:
To ensure it is time to bill for the device.
To ensure that the device has not been returned.
Enter or modify pick-up date.
Convert the
In Progress
encounter to
Unbilled
.
A message appears stating that do you want to copy forward the information on this encounter to a new In Progress encounter.
Select
Yes
.
Enter new dates for the new In Progress encounter, if required.
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Process Rental In Progress Encounters on Demand
Help Guide for NextGen® Enterprise PM 8
Run the Rental Batch Process
If the Enable Recurring Rental Billing option has been activated in Practice Preferences, you can run the Rental Batch Process. Select File > Processes > Pending Rentals. The Process Pending Rental Charges window opens. Select Service Location, and then select the service location from the list to located pending rental encounters. Select Find. Review each rental encounter for the following: To ensure that it is time to bill for the device. To ensure that the that device has not been returned. Enter or modify pick-up date. Select the encounter that is ready to be processed. Select Process. The application converts the status on the selected encounters from In Progress to Unbilled. It also creates new In Progress encounters with the copy forward parameters that have been entered. Note: You can set the New Rental Criteria that can be used on the new In Progress encounters that the process creates to replace the ones being converted. Parent topic: Recurring Rental Billing
Help Guide for NextGen® Enterprise PM 8
Process Rental In Progress Encounters on Demand
To process Rental In progress encounters individually, do the following: Open NextGen® Enterprise PM. Select Reports > General > Pending Rental Encounter. Run the Pending Rental Encounters report. Review each rental encounter on the report for the following: To ensure it is time to bill for the device. To ensure that the device has not been returned. Enter or modify pick-up date. Convert the In Progress encounter to Unbilled. A message appears stating that do you want to copy forward the information on this encounter to a new In Progress encounter. Select Yes. Enter new dates for the new In Progress encounter, if required. Parent topic: Recurring Rental Billing
Help Guide for NextGen® Enterprise PM 8
Recurring Rental Billing
Recurring Rental Billing enables users to do the following: Enter charges for rental devices on In Progress encounters. Copy forward all pertinent information related to the next billing cycle for the rental device and calculate modifiers according to the configurations set in File Maintenance. If the rental record has no encounters remaining, the system will not allow a new In Progress rental record to be created when an In Progress rental encounter is being converted and the user selects to utilize the Copy Forward function. The total used and pending encounters in a rental record cannot exceed the total number of available assigned encounters. Note: Before you can use Recurring Rental Billing, the In-Progress billing status must be activated for the practice and the Enable Recurring Rental Billing option must be selected in Practice Preferences. When the In-Progress Billing status is activated for the practice, it cannot be deactivated. Process Rental In Progress Encounters on Deman
Help Guide for NextGen® Enterprise PM 8
Recurring Rental Billing
Recurring Rental Billing enables users to do the following: Enter charges for rental devices on In Progress encounters. Copy forward all pertinent information related to the next billing cycle for the rental device and calculate modifiers according to the configurations set in File Maintenance. If the rental record has no encounters remaining, the system will not allow a new In Progress rental record to be created when an In Progress rental encounter is being converted and the user selects to utilize the Copy Forward function. The total used and pending encounters in a rental record cannot exceed the total number of available assigned encounters. Note: Before you can use Recurring Rental Billing, the In-Progress billing status must be activated for the practice and the Enable Recurring Rental Billing option must be selected in Practice Preferences. When the In-Progress Billing status is activated for the practice, it cannot be deactivated. Process Rental In Progress Encounters on Deman
Help Guide for NextGen® Enterprise PM 8
Run the Rental Batch Process
If the Enable Recurring Rental Billing option has been activated in Practice Preferences, you can run the Rental Batch Process. Select File > Processes > Pending Rentals. The Process Pending Rental Charges window opens. Select Service Location, and then select the service location from the list to located pending rental encounters. Select Find. Review each rental encounter for the following: To ensure that it is time to bill for the device. To ensure that the that device has not been returned. Enter or modify pick-up date. Select the encounter that is ready to be processed. Select Process. The application converts the status on the selected encounters from In Progress to Unbilled. It also creates new In Progress encounters with the copy forward parameters that have been entered. Note: You can set the New Rental Criteria that can be used on the new In Progress encounters that the process creates to replace the ones being converted. Parent topic: Recurring Rental Billing
Help Guide for NextGen® Enterprise PM 8
Enter Recurring Rental Charges
Open NextGen® Enterprise PM. Select Charges. The Charge Posting window opens. Select the desired patient and the In Progress encounter. Select New. Select the Recurring Rental Billing icon on the Charge Posting toolbar. The Rental Information Listing window opens. To add a rental, select New. The Rental Information window opens. Note: For new rentals, select New. If it is a new encounter in an existing series, select the appropriate rental record from the list. In the Rental Devices section, select Open Record and then select the SIM code you want to apply to the rental. Select Serial Number(s), and then enter the serial number of the rental device. In the Rental Limit Tracking section, enter the time frame information, next billing date, and equipment return date. Select Rendering, and then select the rendering physician from the list. In the Encounters Utilizing this Rental Information section, the application automatically fills the Encounter and Encounter Date. Select Notes, and th
