Process Rental In Progress Encounters on Demand
To process Rental In progress encounters individually, do the following:
Open
NextGen® Enterprise PM
.
Select
Reports
>
General
>
Pending Rental Encounter
.
Run the
Pending Rental Encounters
report.
Review each rental encounter on the report for the following:
To ensure it is time to bill for the device.
To ensure that the device has not been returned.
Enter or modify pick-up date.
Convert the
In Progress
encounter to
Unbilled
.
A message appears stating that do you want to copy forward the information on this encounter to a new In Progress encounter.
Select
Yes
.
Enter new dates for the new In Progress encounter, if required.
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Help Guide for NextGen® Enterprise PM 8
Run the Rental Batch Process
If the Enable Recurring Rental Billing option has been activated in Practice Preferences, you can run the Rental Batch Process. Select File > Processes > Pending Rentals. The Process Pending Rental Charges window opens. Select Service Location, and then select the service location from the list to located pending rental encounters. Select Find. Review each rental encounter for the following: To ensure that it is time to bill for the device. To ensure that the that device has not been returned. Enter or modify pick-up date. Select the encounter that is ready to be processed. Select Process. The application converts the status on the selected encounters from In Progress to Unbilled. It also creates new In Progress encounters with the copy forward parameters that have been entered. Note: You can set the New Rental Criteria that can be used on the new In Progress encounters that the process creates to replace the ones being converted. Parent topic: Recurring Rental Billing
Help Guide for NextGen® Enterprise PM 8
Recurring Rental Billing
Recurring Rental Billing enables users to do the following: Enter charges for rental devices on In Progress encounters. Copy forward all pertinent information related to the next billing cycle for the rental device and calculate modifiers according to the configurations set in File Maintenance. If the rental record has no encounters remaining, the system will not allow a new In Progress rental record to be created when an In Progress rental encounter is being converted and the user selects to utilize the Copy Forward function. The total used and pending encounters in a rental record cannot exceed the total number of available assigned encounters. Note: Before you can use Recurring Rental Billing, the In-Progress billing status must be activated for the practice and the Enable Recurring Rental Billing option must be selected in Practice Preferences. When the In-Progress Billing status is activated for the practice, it cannot be deactivated. Process Rental In Progress Encounters on Deman
Help Guide for NextGen® Enterprise PM 8
Enter Recurring Rental Charges
Open NextGen® Enterprise PM. Select Charges. The Charge Posting window opens. Select the desired patient and the In Progress encounter. Select New. Select the Recurring Rental Billing icon on the Charge Posting toolbar. The Rental Information Listing window opens. To add a rental, select New. The Rental Information window opens. Note: For new rentals, select New. If it is a new encounter in an existing series, select the appropriate rental record from the list. In the Rental Devices section, select Open Record and then select the SIM code you want to apply to the rental. Select Serial Number(s), and then enter the serial number of the rental device. In the Rental Limit Tracking section, enter the time frame information, next billing date, and equipment return date. Select Rendering, and then select the rendering physician from the list. In the Encounters Utilizing this Rental Information section, the application automatically fills the Encounter and Encounter Date. Select Notes, and th
Help Guide for NextGen® Enterprise PM 8
The Billing Process
The billing process in NextGen® Enterprise PM takes encounters that are in Unbilled or Rebill status and runs those encounters through a claim edits process. Any encounter that passes the claim edits gets a pending claim created that can be printed or exported and then submitted to insurance for payment. You can run the billing process for an individual encounter on demand, or for multiple encounters in a batch. Billing an Individual Encounter You can bill an individual encounter. Bill Multiple Encounters (Batch Billing) You can bill multiple encounters on the Encounter Lookup window. Billing In Progress Encounters You can bill In Progress encounters after converting an In Progress encounter to an Unbilled encounter. Billing Anesthesia Encounters You can bill anesthesia encounters in File Maintenance. Recurring Rental Billing You can enable Recurring Rental Billing in NextGen® Enterprise PM. Parent topic: Billing
Help Guide for NextGen® Enterprise PM 8
Enable In Progress Billing
Access NextGen® Enterprise PM. From the Admin menu, select Preferences, and then Practice. The Practice Preferences window opens. From the Preference List, select Encounters. To enable In Progress Billing for the practice, select the Enable In Progress billing status check box. A prompt appears stating that allowing 'In Progress' status cannot be undone once it is turned on. To continue and enable this feature, select Yes. The following additional Practice Preference options related to In Progress Billing become available: Default all new encounters to In Progress (see Default New Encounters to In Progress Status) Allow Execution of NextGen® Enterprise EHR procedure Trigger against locked encounter Use Convert In Progress Indicator Enable Recurring Rental Billing For more information on the above options related to In Progress Billing, go to the NextGen Healthcare Success Community and download the File Maintenance Preferences Guide for NextGen® Enterprise. To save changes and close th
Help Guide for NextGen® Enterprise PM 8
Billing In Progress Encounters
In Progress encounters must be converted to an Unbilled encounter status before you can bill the encounter. There are two ways to convert In Progress encounters to Unbilled encounters. Demand Batch Note: When you convert an In Progress encounter to an Unbilled encounter, a process date (closing date) is assigned to all charges and transactions on the encounter. Any transactions that reside in an un-posted batch retain blank process dates and are not affected by the conversion. Convert In Progress Encounters on Demand You can convert an In Progress encounter to an Unbilled encounter. Converting In Progress Encounters in a Batch You can convert In Progress encounters in a batch in NextGen® Background Business Processor. Parent topic: The Billing Process
