Tracking CCBHC Qualifying Encounters

Help Guide for NextGen® Enterprise PM 8

Set Up CCBHC SIM Codes

To track charges in NextGen® Enterprise PM for Certified Community Behavioral Health Clinic (CCBHC) services, an option must be enabled in the Service Items library for each SIM code. Access File Maintenance. Select Libraries, and then Service Items. The Service Items List window opens. Double-click to open the desired library. The Service Item Library Maintenance window opens. In the Search field on the left, enter all or part of the CCBHC SIM code. From the list on the left, select the CCBHC code. In the Qualifying Encounter field on the General tab, select the CCBHC Qualifying Encounter check box. Note: The check box is available for selection only if the CCBHC Qualifying Encounter option is enabled in Practice Preferences > Encounters. To save changes and close the window, select OK. Parent topic: Certified Community Behavioral Health Clinics (CCBHC)

Help Guide for NextGen® Enterprise PM 8

Enable CCBHC Qualifying Encounters

To track encounters in NextGen® Enterprise PM that qualify for reporting under the Certified Community Behavioral Health Clinic (CCBHC) program, an option must be enabled in Practice Preferences. Access NextGen® Enterprise PM. From the Admin menu, select Preferences, and then Practice. The Practice Preferences window opens. From the Preference List on the left, select Encounters. Select the CCBHC Qualifying Encounter check box. To save changes and close the window, select OK. Parent topic: Certified Community Behavioral Health Clinics (CCBHC)

Help Guide for NextGen® Enterprise PM 8

Reporting on CCBHC Qualifying Encounters

Reports can be generated in NextGen® Enterprise PM to identify encounters with charges that qualify under the Certified Community Behavioral Health Clinic (CCBHC) program. Most financial reports, such as the Daily, Monthly, Accounts Receivable and Health Center reports, have a CCBHC Qual Enc column available. When the CCBHC Qual Enc column is included on a report, any encounter that has the CCBHC Qualify Encounter check box selected on the Encounter Specifics tab of the Encounter Maintenance window, displays Y (Yes) on the report. The CCBHC Qual Enc column can also be used with the Filter 2, Sorting and Totals report filter options. Parent topic: Certified Community Behavioral Health Clinics (CCBHC)

Help Guide for NextGen® Enterprise PM 8

Set Up CCBHC Locations

To identify a specific location in File Maintenance as a Certified Community Behavioral Health Clinic (CCBHC), an option must be enabled in the Locations master file. Access File Maintenance. Select System Master Files, then PM, and then Locations. The Locations List window opens. From the list, double-click to open the desired location. The Location Information window opens. Select the Defaults 2 tab. To indicate the location is a Certified Community Behavioral Health Clinic, select the CCBHC Location check box. To save changes and close the window, select OK. Parent topic: Certified Community Behavioral Health Clinics (CCBHC)

Help Guide for NextGen® Enterprise PM 8

Encounter Maintenance - Encounter Specifics Tab

The Encounter Specifics tab displays when one or both of the following are enabled in Practice Preferences > Encounter: Encounter Specific User Defined Fields CCBHC Qualifying Encounter The Encounter Specifics tab includes the following fields: Field Description User Defined Fields: Encounter Specific 1–50 Up to fifty additional encounter-level custom fields can be created in User Defined Fields in the Encounters preferences under Practice Preferences. Enter a caption or label for one or more of the Encounter Specific 1-50 fields. Users can then make free text entries in these custom fields on an encounter. CCBHC Qualifying Encounter Select this check box to indicate the encounter includes a Certified Community Behavioral Health Clinic (CCBHC) service and should be flagged as an encounter that qualifies for CCBHC reporting purposes. If the encounter has a charge for a SIM code that is flagged as a CCBHC Qualifying Encounter code in the Service Items Library, then this check box is auto

Help Guide for NextGen® Enterprise PM 8

Certified Community Behavioral Health Clinics (CCBHC)

Behavioral Health practices that participate in the federal Certified Community Behavioral Health Clinic (CCBHC) program may be required to track and report patient encounters when specific CCBHC services are rendered. There are nine types of CCBHC services that might be performed in either a clinic setting or a non-clinic setting, such as a home, prison, or an outreach program to homeless populations. To track CCBHC encounters and services in NextGen® Enterprise PM, the following setup must be completed in File Maintenance: Practice Preferences Service Items Library Locations Master File Enable CCBHC Qualifying Encounters Set Up CCBHC SIM Codes Set Up CCBHC Locations Tracking CCBHC Qualifying Encounters Reporting on CCBHC Qualifying Encounters Parent topic: Behavioral Health Billing

Tracking CCBHC Qualifying Encounters

Recommendations

Set Up CCBHC SIM Codes

Enable CCBHC Qualifying Encounters

Reporting on CCBHC Qualifying Encounters

Set Up CCBHC Locations

Encounter Maintenance - Encounter Specifics Tab

Certified Community Behavioral Health Clinics (CCBHC)

Set Up CCBHC SIM Codes

Enable CCBHC Qualifying Encounters

Reporting on CCBHC Qualifying Encounters

Set Up CCBHC Locations

Encounter Maintenance - Encounter Specifics Tab

Certified Community Behavioral Health Clinics (CCBHC)