Encounter Maintenance - Encounter Specifics Tab

Field	Description
User Defined Fields: Encounter Specific 1–50	Up to fifty additional encounter-level custom fields can be created in User Defined Fields in the Encounters preferences under Practice Preferences. Enter a caption or label for one or more of the Encounter Specific 1-50 fields. Users can then make free text entries in these custom fields on an encounter.
CCBHC Qualifying Encounter	Select this check box to indicate the encounter includes a Certified Community Behavioral Health Clinic (CCBHC) service and should be flagged as an encounter that qualifies for CCBHC reporting purposes. If the encounter has a charge for a SIM code that is flagged as a CCBHC Qualifying Encounter code in the Service Items Library, then this check box is automatically selected when the charge is entered and saved in NextGen® Enterprise PM. Note: This check box is available for selection only if the CCBHC Qualifying Encounter option is enabled in the Encounters preferences under Practice Preferences.

Help Guide for NextGen® Enterprise PM 8

Encounter Maintenance - Clinical Tab

The Clinical tab includes clinical information about the patient’s encounter. The tab is useful for those who do not have NextGen® Enterprise, but would like to capture limited clinical information for each encounter in NextGen® Enterprise PM. All fields on this tab require numeric entries, not text. The information on this tab is not available or viewable in NextGen® Enterprise. The Clinical tab includes the following fields: Field Description Height (In Inches) Enter the patient’s height at the time of the encounter. Weight (In Pounds) Enter the patient’s weight at the time of the encounter. Temperature Enter the patient’s temperature at the time of the encounter. Pulse Enter the patient’s pulse at the time of the encounter. Blood Pressure Enter the patient’s systolic and diastolic pressure at the time of the encounter. User Defined Fields: Clinical UD 1-4 Up to four additional encounter-level custom fields can be created using the User Defined Fields in the Encounters preferences un

Help Guide for NextGen® Enterprise PM 8

General Information about Patient Encounter

The General tab on the Encounter Maintenance window includes high-level information about the patient's encounter, which is used for general reporting purposes and, specifically, for billing and claim purposes. Field Name Description Patient Type Displays the types of patients available in the master list on the Master Lists window in File Maintenance. Condition Related to Employment Indicates that the encounter of the patient is related to the patient's employment. This option populates box 10a on the CMS 1500 paper claim form. Remarks Displays additional information related to the patient encounter. Same/Similar Date Displays the date when the patient first experienced the same or similar symptoms. This option populates box 15 on the CMS 1500 paper claim forms. Complaints Displays the text complaints for the patient encounter, up to 40 alpha-numeric characters. Date Last Seen Displays the date of encounter on which the patient was last seen for the same or similar symptoms or conditi

Help Guide for NextGen® Enterprise PM 8

Tracking CCBHC Qualifying Encounters

The Encounter Specifics tab of the Encounter Maintenance window includes a CCBHC Qualifying Encounter check box. The check box is used to indicate that an encounter qualifies for inclusion on reports for the Certified Community Behavioral Health Clinic (CCBHC) program. Note: The check box is available for selection only if the CCBHC Qualifying Encounter option is enabled in Practice Preferences > Encounters. Encounter Maintenance window; Encounter Specifics tab The CCBHC Qualifying Encounter check box can be selected for an encounter by doing one of the following: Manually select the check box on a qualifying encounter. Enter a charge on the encounter for a SIM code that is flagged in the Service Items library as a CCBHC Qualifying Encounter code. The check box is automatically selected when the charge is saved. Parent topic: Certified Community Behavioral Health Clinics (CCBHC)

File Maintenance Help for NextGen® Enterprise 8

Field Descriptions in Encounters Practice Preference

The following table describes the fields in the Encounter practice preference. Field Description When creating a new encounter, set types to You can select the encounter types that should be selected by default in the Encounter Types field on the Create Encounter window. For NextGen® Enterprise PM, select Billable. For NextGen® Enterprise EHR, select Clinical. For NextGen® Optical Management, select both Optical and Billable. Note: If the Enable Group Scheduling check box is selected in Practice Preferences > Appt Scheduling , then the Optical check box should not be selected here. User-Defined Fields This section enables you to add labels for multiple custom encounter-level fields in NextGen® Enterprise PM. The user-defined fields include the following: 4 user-defined fields 50 encounter specific user-defined fields 4 clinical user-defined fields 4 billing & collection user-defined fields These user-defined fields can be used as search criteria in the Encounter Specific field on the E

Help Guide for NextGen® Enterprise PM 8

Reporting on CCBHC Qualifying Encounters

Reports can be generated in NextGen® Enterprise PM to identify encounters with charges that qualify under the Certified Community Behavioral Health Clinic (CCBHC) program. Most financial reports, such as the Daily, Monthly, Accounts Receivable and Health Center reports, have a CCBHC Qual Enc column available. When the CCBHC Qual Enc column is included on a report, any encounter that has the CCBHC Qualify Encounter check box selected on the Encounter Specifics tab of the Encounter Maintenance window, displays Y (Yes) on the report. The CCBHC Qual Enc column can also be used with the Filter 2, Sorting and Totals report filter options. Parent topic: Certified Community Behavioral Health Clinics (CCBHC)

Help Guide for NextGen® Enterprise PM 8

Set Up CCBHC SIM Codes

To track charges in NextGen® Enterprise PM for Certified Community Behavioral Health Clinic (CCBHC) services, an option must be enabled in the Service Items library for each SIM code. Access File Maintenance. Select Libraries, and then Service Items. The Service Items List window opens. Double-click to open the desired library. The Service Item Library Maintenance window opens. In the Search field on the left, enter all or part of the CCBHC SIM code. From the list on the left, select the CCBHC code. In the Qualifying Encounter field on the General tab, select the CCBHC Qualifying Encounter check box. Note: The check box is available for selection only if the CCBHC Qualifying Encounter option is enabled in Practice Preferences > Encounters. To save changes and close the window, select OK. Parent topic: Certified Community Behavioral Health Clinics (CCBHC)

Encounter Maintenance - Encounter Specifics Tab

Recommendations

Encounter Maintenance - Clinical Tab

General Information about Patient Encounter

Tracking CCBHC Qualifying Encounters

Field Descriptions in Encounters Practice Preference

Reporting on CCBHC Qualifying Encounters

Set Up CCBHC SIM Codes

Encounter Maintenance - Clinical Tab

General Information about Patient Encounter

Tracking CCBHC Qualifying Encounters

Field Descriptions in Encounters Practice Preference

Reporting on CCBHC Qualifying Encounters

Set Up CCBHC SIM Codes