Service Locations within a Practice

Help Guide for NextGen® Enterprise PM 8

Set Up Practice Default Information

In File Maintenance, select Master Files > System, and select Practices. The Practice List access window opens. The practices that displays in this window are determined by your security rights. Do one of the following: To add a new item, select the open menu button and then select New. To modify an existing item, select the item in the list, select the open menu button and then select Open. The Practice Defaults tab on the Add/Modify Practice Information window opens. Note: You can set the access right for the Practices master file to read-only for the groups that users belong to. This setting prevents that group of users from making any modifications to the master file. For detailed information about rights and permissions, go to the NextGen Healthcare Success Community and download the latest System Administrator Guide for NextGen® Enterprise. Field Description Practice ID Displays the ID of the practice. The system generates a sequential number for each new practice. Practice Name

Help Guide for NextGen® Enterprise PM 8

Practices Master File

The Practices master file enables you to set up practices within your enterprise. For accounting purposes, each practice should have a unique tax ID number. If you have two or more practices with the same tax ID, they should be combined into one practice with several service locations. After you setup your practices, you can: Share appropriate information across multiple practices. Easily maintain stored data. Create useful reports. Compare data across practices. Ensure patient privacy and confidentiality. How Practices Relate to Enterprises A practice can only belong to one enterprise. When you create a practice, it is created in the enterprise you are logged into. To create a practice in a different enterprise than the one you are logged into, you must either log into the enterprise or select that enterprise before you create the practice. This process is important because for a new installation, you may have created a new enterprise. However, you cannot log into that enterprise unti

NextGen® Enterprise EHR Help

Select the Default Registry for a Location

If your practice has providers in multiple locations, you can select the default registry for each location. CAUTION: If you set up the default registry for a location, the systems uses this preference as the default over the practice default. In File Maintenance, select Master Files > System > EHR > Locations. Select and open a location. On the Location Information window, select the Order Module tab. In the Default Registry list, select a registry. Select OK. Parent topic: Setting up Immunizations Practice Preferences

File Maintenance Help for NextGen® Enterprise 8

Location Information - Practice Tab

The Practice tab on the Location Information window contains practice-specific claims and address information for the Location master file. If you enter information on this tab, it applies only to the practice that you are currently logged into and overrides similar information entered at the system level on the Location Defaults tab. Note: If you have the system level data set up and you also have a record for your practice data, the practice data will be assigned even if it is blank. This is especially important for the Facility Location check box. If the Facility Location check box and the HCFA Box 32 are not selected on the Practice tab and a record exists, then that location will not display on the Encounter Maintenance window for that practice regardless of the setting at the system level. Practice Tab for Location Information Define the Medicaid ID by Payer or Program at the Location Level You can define a Medicaid ID by payer or program at the location level. Parent topic: Crea

File Maintenance Help for NextGen® Enterprise 8

Locations

The Locations master file contains a list of locations where services are provided. In most cases, the Location master file is populated through the interface from your billing system. You can designate a location as either a practice office or as an external facility. Practice office – Each office of the practice is set up as a location. Facility – External facilities at which services are rendered are set up as locations, such as nursing homes and hospitals used for consultations. For information about setting up the Locations master file, go to the NextGen Healthcare Success Community and download the latest Orders Module User Guide for NextGen® Enterprise EHR. You can generate Locations Master File reports from the Locations master file. For more information, go to NextGen Healthcare Success Community and download the latest Reports User Guide for NextGen® Enterprise PM. Create or Modify Locations Real-Time Address Validation for a Location Parent topic: Master Files - System

File Maintenance Help for NextGen® Enterprise 8

Practice Tab for Location Information

From the Master Files - System list, select Locations. The Location Information window opens. Do one of the following: To add a new item, select Open Menu , and then select New. To modify an existing item, select the item in the list, select Open Menu , and then select Open. You can also double-click to open the item. Select the Practice tab. Under Claims Information, select the Use Practice Level Information check box to make the remaining fields in the group available. Data is saved when this check box is selected. Enter the practice information. Location Information - Practice Tab Field Descriptions Specify an Alternate Location Address for Remitting Statements Add Facility IDs to Locations Parent topic: Location Information - Practice Tab

Service Locations within a Practice

Why does the location make a difference?

Recommendations

Set Up Practice Default Information

Practices Master File

Select the Default Registry for a Location

Location Information - Practice Tab

Locations

Practice Tab for Location Information

Set Up Practice Default Information

Practices Master File

Select the Default Registry for a Location

Location Information - Practice Tab

Locations

Practice Tab for Location Information