Schedule Recurring Appointments from Existing Group Appointments

Help Guide for NextGen® Enterprise PM 8

Set Up Recurring Appointments from Group Appointments

Open NextGen® Enterprise PM. From the main toolbar, select ApptBook. From the Daily, Weekly Schedule or Multi-View view, select the resource, date and time slot for the first group appointment in the recurring series. Do one of the following: From the appointment toolbar, select Add Group Appts. Right-click on the time slot, and then select New > Group Appointment. The Add Group Appointment window opens. Enter the mandatory details for the appointment. To save the first group appointment and create additional recurring group appointments with the same information, select the Make Recurring link. A message appears to save the current group appointment and create individual appointments for members in the group. Select Yes. The Recurring Appointment window opens. In the Next Occurrence field, select the date for the next group appointment in the recurring series. Select End after [n] Occurrences or End on [mm/dd/yyyy]. Note: The date option is selected by default with an end date of one

Help Guide for NextGen® Enterprise PM 8

Cancel Group Appointments

When you cancel a group appointment, all associated individual member appointments are also automatically cancelled. A group appointment in a recurring series has a combination of linked and unlinked group appointments. You can determine the group appointment that needs to canceled. You can also cancel a group appointment shell which can be a part of recurring series or a non-recurring one. In NextGen® Enterprise PM, open the appointment book. From the Daily, Weekly List, Weekly Schedule, or Multi-View view, right-click an individual appointment that is scheduled as part of a group appointment, and then select Open > Group Appointment. The Edit Group Appointment window opens. Edit Group Appointment Before you cancel a group appointment, clear any indicators against member appointments under the Associated Member Appointments section. The Cancelled check box becomes available. Select the Cancelled check box. Then select a reason for cancellation. Note: Reason is a required field, which

Help Guide for NextGen® Enterprise PM 8

Set Up Recurring Appointments Schedules

You can set up recurring appointments for patients who visit the provider regularly by using an existing appointment as a template. The recurring appointments follow the event and time of the template appointment. Note: When setting up recurring appointments, the following actions occur: You can choose to attach insurance to appointments in the series. Payer alerts continue to display for each appointment in the series, if turned on. If a case is attached to the appointment, it automatically attaches to recurring appointments. You can also choose to mark recurring appointments as self-pay if the original appointment is self-pay. Open NextGen® Enterprise PM. From the main toolbar, select ApptList . The Appointment Lookup window opens. Do one of the following: Select the existing template appointment, and then select Make Recurring on the Appointment Book toolbar. Right-click the template appointment, and select Make Recurring. The Recurring Appointment window opens. In Next Occurrence,

Help Guide for NextGen® Enterprise PM 8

Recurring Group Appointments

When a group appointment is scheduled and saved, additional recurring appointments can be created using the same information from the original group appointment. For example, a patient group needs to be scheduled for counseling sessions on Wednesdays at 11:00 AM for the next several weeks. After scheduling a group appointment on the first Wednesday, additional recurring appointments can be created from that appointment for the following Wednesdays. Recurring group appointments can be scheduled daily, weekly, monthly or yearly. Cancel Group Appointments You can cancel a scheduled group appointment. If the group appointment you want to cancel is a recurring series, you can select and cancel the linked and unlinked member appointments individually. Set Up Recurring Appointments from Group Appointments You can set up recurring appointments for a patient from a group appointment. Schedule Recurring Appointments from Existing Group Appointments You can schedule recurring group appointments f

Help Guide for NextGen® Enterprise PM 8

Modify a Group Appointment

You can modify a group appointment if needed. Any modifications made to a group appointment will automatically update the associated individual member appointments with the same changes. You can also manage whether other group appointments in a recurring series should be updated with the same information. Open NextGen® Enterprise PM. On the main toolbar, select ApptBook. Select the Group Check-in icon. The group modal window opens. Select the member's individual appointment. Right-click and then select Open > Group Appointment. In Edit Appointment, update the required details. Select OK. Select Yes. In Reason for appointment reschedule, select a reason from the drop-down list and then select OK. The Update Recurring Group Appointments window opens. In Group Recurrences, do the following: Select the checkbox for recurring group appointments that should be updated with the same modifications. Appointments are selected by default. Clear the checkbox for recurring group appointments that s

Help Guide for NextGen® Enterprise PM 8

Create a Group Encounter for Scheduled Members

Open NextGen® Enterprise PM. From the main toolbar, select ApptBook. In the Daily, Weekly, Weekly Schedule, or Multi-View, select an individual appointment scheduled as part of a group appointment. Select Open > Group Appointment. The Edit Group Appointment window opens. Select open menu , and then select Create Group Enc for Scheduled Members. This option is not available if a group encounter already exists for the group appointment. The Add Group Encounter window opens. The details of a group appointment are filled in the Patient Group, Billable Date, Billable Time, and Service Location fields and cannot be modified. Note: In the Practice Preference window, on Encounters practice preference, the Default previous payer(s) to encounters created in PM option is selected by default. If you clear this option, new encounters you create from NextGen® Enterprise PM do not have insurance added from the previous encounter, and when you save the new encounter, it defaults to self-pay. The Defau

Schedule Recurring Appointments from Existing Group Appointments

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