Daily Balancing
The application provides reports that can help you perform daily balancing for:
- Front Office charges and payments
- Back Office (Batch) charges and payments
Recommendations
Help Guide for NextGen® Enterprise PM 8
Daily Balancing for batches (the back office) includes: Balancing a batch of charges in the application to the group of fee tickets issued for the day - the Daily Charges report by Creator, Amount, or Count. Balancing payments received to payments entered in the application. Balancing Payments Received and Deposits Parent topic: Daily BalancingDaily Balancing for the Back Office
Help Guide for NextGen® Enterprise PM 8
Daily Balancing for the Front Office (Front Desk) involves: Accounting for all kept appointments - the Kept Appointments with No Charges report Balancing charges entered to fee tickets - the Daily Charges report Balancing payments and/or bank deposits (active batch) - the Daily Payments report Encounters with No Charges Appointment No shows Accounting for Kept Appointments The report shows patient appointments with a Kept status that do not yet have charges entered on the associated encounter. Balancing Charges Entered to Fee Tickets To balance charges entered in to the system to fee tickets, run the Daily Charges report. This report is a line item report of charges entered for the day by service item. Parent topic: Daily BalancingDaily Balancing for the Front Office
Help Guide for NextGen® Enterprise PM 8
You can balance reports to each other when you use the same filter criteria. If using dates, you must use: The same type of dates (for example, charge posting vs. charge create), and The same date ranges. Report Balances To Daily Adjustments Adjustments column in Transaction Summary Transaction Detail, if you select out all the Adjustments Transaction Codes Daily Charges Charge column in Service Item Summary with Extended Amount Charge column in Transaction Summary Daily Payments Payments column in Transaction Summary Transaction Detail, if you select out all the Payment Transaction Codes Daily Refunds Refunds column in Transaction Summary Transaction Detail, if you select out all the Refund Transaction Codes Service Item Summary with Extended Amount Charge column to Daily Charges Charge column to charge column of the Transaction Summary Transaction Detail Final total should balance to the sum of Daily Adjustments, Payments and Refunds Final total should balance to the sum of the transBalancing through Reports
Help Guide for NextGen® Enterprise PM 8
To balance payments received and/or bank deposits for the day, run the Daily Payments report. To assist you with your daily balancing, the application provides two variations of the Daily Payments report: Daily Payments (by Line Item) Daily Payments (by Encounter) Daily Payments Daily Adjustments The Daily Adjustments report displays the balance adjustmentsfor the day. Daily Refunds The Daily Refunds report displays balance refunds for the day. Enhanced Reports in NextGen Enterprise PM Parent topic: Daily Balancing for the Back OfficeBalancing Payments Received and Deposits
Help Guide for NextGen® Enterprise PM 8
To balance adjustments for the day, run a Daily Adjustments report. Three variations of the report are available: Daily by Line Item Adjustments Daily by Transaction Adjustments Daily by Encounter Adjustments Adjustments by Line Item Report The Adjustments by Line Item report is a line item report showing all adjustments for a specified time frame. Adjustments by Transaction Report The Adjustments by Transaction report displays all adjustments for a specified time frame. It is sorted by batch date and batch number. Adjustments by Encounter Report The Adjustments by Encounter report identifies the primary payer of the encounter as the payer for the transaction. Parent topic: Balancing Payments Received and Deposits Parent topic: Daily ReportsDaily Adjustments
Help Guide for NextGen® Enterprise PM 8
To balance charges entered in to the system to fee tickets, run the Daily Charges report. This report is a line item report of charges entered for the day by service item. The default sorting configuration for the report is set to sort by: Location name Encounter/Invoice number Service item Totals display for charge amount, with a subtotal for each location, and grand total of all locations. The Daily Charges report enables you to total the Count column of the report using the Totals tab on the Report Filter. Since the Count column is the Quantity of SIMS per charge, this gives you the total number of units for all charges. NextGen Healthcare recommends that you only choose one of the Filter 1 date ranges (create date, process date, or service date) to generate a meaningful report. To show the process date, be sure to specify the Process Date rather than the create date on the Filter 1 tab. The Charge report should balance to the Monthly Service Item Summary with Extended Amount report