Creating Batch Header Records

Help Guide for NextGen® Enterprise PM 8

Set Up a Batch Header Record

You can create a batch header record to enter payments, refunds, and adjustments for transactions. Open NextGen® Enterprise PM. On the main toolbar, select Posting . The Batch Posting window opens. Select open menu , select New, and then select one of the following options: Batch to create a batch for anyone in the system, and define the default Process Date or Adjudication Date. Enterprise Batch to enter, balance, and post transactions from multiple practices within the same enterprise. Quick Batch to create a batch secured to you, using the default system dates and an active status. The Batch Maintenance window opens. Batch Maintenance Window Enter the required information for the batch. Select OK. The created batch displays under the Existing Batches list on the Posting window. Parent topic: Recording Transactions to a Batch

Help Guide for NextGen® Enterprise PM 8

Recording Transactions to a Batch

You can create a batch for initiating the payment posting process for patient payments, insurance End Of Business(EOB), and invoices. NextGen® Enterprise PM requires you to create a transaction batch header for entering payments or transactions. You can use the Batch Maintenance window to add transactions to batches for: Encounters Accounts Invoices Budgets Creating Batch Header Records You can create a batch header record to enter transactions in NextGen® Enterprise PM. Set Up a Batch Header Record You can use the Batch Maintenance window to set up a batch header record to enter transactions. Post a Budget Payment You can select the budget source type on the Payment entry window to enter a budget payment. Tracking Patient Deductible Amounts You can enter a patient deductible amount for every line-item on the payment entry window. Spreading Payments You can use the Payment Entry window to spread payments across line items. Posting Multiple Payments and Adjustments to a CPT4 Code You ca

Help Guide for NextGen® Enterprise PM 8

Working with Sub Batches

You can create sub batches for a header record. Creating sub batches enables multiple users to work with their own sub batch while under the umbrella of one batch header. Sub batch is useful if you use a lockbox approach where all of the payments are combined in a general deposit. Using sub batches also ensures that the sub-header record is secured for the user. This is not available with a normal header record. You can set the ability to use sub batches on the General tab of the Practice Preferences window. The following image illustrates working with sub batches: Create a Sub-Batch for a Batch Header Parent topic: Managing Batches

Help Guide for NextGen® Enterprise PM 8

Create a Quick Batch

To quickly create a batch header record with the need to work with the Batch Maintenance window, you can create a Quick Batch. When you create a Quick Batch, the application uses the current system date as the default date for the batch. Note: If a Quick Batch is created in NextGen® Optical Management, the batch appears as an optical batch in NextGen® Enterprise PM. From the main toolbar, select the Posting icon. The Batch Posting window opens. Select the open menu icon, select New, and then select Quick Batch. The Quick Batch window opens. Enter a name for the batch and select OK. Parent topic: Managing Batches

Help Guide for NextGen® Enterprise PM 8

Transaction Posting Process

NextGen Healthcare processes all monetary payments through batches. All transactions including charges, payments and adjustments are recorded in batches. Each batch is distinctive and can be accessed by a specific user or anyone in the practice. You can initiate the payment posting process by creating a batch header to enter relevant information for the batch. The header batch opens to ensure payments, adjustments and refunds are balanced. Transaction posting process involves the following. Creation of a batch header record for identifying all patient and payment parameters. Recording payments, adjustments, and refunds for a batch. Printing the batch transaction record. Posting the batch record. Payments and Adjustments All transactions in NextGen® Enterprise PM are comprised of payments and adjustments. Understanding Payment Responsibility NextGen® Enterprise PM uses the figurative concepts of buckets to describe the movement of patient responsibility. Parent topic: Posting Transactio

NextGen® Enterprise EHR Help

Creating a Batch Process to Generate Reports

You can create a batch process to automatically generate a specific NextGen® Enterprise EHR Reports based on pre-defined conditions and schedule by using the NextGen® Background Business Processor. For more information on creating a batch process to generate NextGen® Enterprise EHR Reports, go to the NextGen Healthcare Success Community, and download the latest User Guide for NextGen® Background Business Processor. Parent topic: Generate and Work with Reports

Creating Batch Header Records

Recommendations

Set Up a Batch Header Record

Recording Transactions to a Batch

Working with Sub Batches

Create a Quick Batch

Transaction Posting Process

Creating a Batch Process to Generate Reports

Set Up a Batch Header Record

Recording Transactions to a Batch

Working with Sub Batches

Create a Quick Batch

Transaction Posting Process

Creating a Batch Process to Generate Reports